00322870 Solicitation MTIP.pdf

Solicitation 00322870 Main Terminal Improvement Program (MTIP) – Emergency Power

Proposals Due August 6, 2026

12:00 PM PT

Port of Seattle Central Procurement Office

2711 Alaskan Way Seattle, WA 98121

Solicitation 00322870 Main Terminal Improvement Program (MTIP) for Emergency Power Page 1 of 64

Table of Contents

1. Overview of Project

2. Estimated Project Fee

3. Solicitation Schedule

4. Questions

5. Pre-Proposal Conference

6. Communications

7. Statement of Values, Standards, and Expectations for Third Parties

8. Diversity in Contracting Program

9. Proposal Submission Process

10. Overview of the Procurement Process

11. Selection Process

12. Evaluation Criteria and Proposal Information

13. Definitions

List of Exhibits

Proposers should become familiar with each of these exhibits. These documents will form part of, and/or be referenced in, the development and execution of the Service Agreement (“Agreement”) and any future amendments for services with the Port of Seattle (“PORT”). All documents are available electronically with the solicitation in the PORT’s VendorConnect system.

Exhibit 1: Scope of Work Exhibit 1-A: Draft Concept Drawings Exhibit 2: Service Agreement Terms and Conditions

Attachment A – Scope of Work Attachment B – Fee Schedule Attachment B-1 – High Level - Level of Effort Attachment C – Company Information Attachment D – Diversity in Contracting Inclusion Plan Attachment E – Title VI Provisions Attachment F – Consultant Ethics and Conflict of Interest, CC-2 Attachment G – Statement of Values, Standards, and Expectations for Third Parties Attachment H – CC-7a Third-Party User Access Policy Attachment I – EX-10 Contracted Worker Guidance Exhibit 3: Diversity in Contracting Inclusion Plan Exhibit 4: Company Information

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Solicitation 00322870 Main Terminal Improvement Program (MTIP) Emergency Power

The PORT invites written proposals from qualified firms, or teams of firms interested in providing Main Terminal Improvement Program Emergency Power services.

The PORT intends on issuing one (1) project-specific contract as a result of this solicitation. The initial period of performance of any Agreement resulting from this solicitation is expected to be two (2) years.

1. Overview of Project

The Port of Seattle’s Main Terminal Improvement Program (MTIP) – Emergency Power project is to provide National Electrical Code (NEC) Articles 700, 701, and 702 emergency power loads to the to the Main Terminal, C Concourse Expansion, South Concourse Evolution, and Parking Garages. The C Concourse Expansion and South Concourse Evolution projects will tie into this Emergency Power. The outcome of this procurement is a 30-percent design document (aka “bridging document”) that will be used to procure a design-build team. The winning bidder on this procurement will be excluded from competing for the design-build portion of the project in all aspects.

Detailed information about the Scope of Work may be found in Exhibit 1 of this solicitation.

2. Estimated Project Fee

The Estimated Project Fee applies to all tasks identified in Exhibit 1, Scope of Work.

The fee for this Agreement is not to exceed (NTE) Three Million, Three Hundred Forty Eight Thousand Dollars ($3,348,000.00) for the duration of the Agreement.

3. Solicitation Schedule

The solicitation schedule is outlined below. The PORT intends to maintain this schedule and requests the same of firms interested in submitting a response to this solicitation. The PORT does, however, reserve the right to modify the schedule as circumstances warrant.

Description Date, Time Advertisement July 9, 2026 Pre-Proposal Conference July 16, 2026, 9:00 AM PT Last Day to Ask Questions July 20, 2026, 12:00 PM PT Proposals Due August 6, 2026, 12:00 PM PT Shortlist Notification Week of August 17, 2026 Interviews August 20 and 21, 2021 Notice of Selection Week of August 24, 2026 Negotiation Kickoff Meeting September 4, 2026 Execute Agreement Week of October 26, 2026

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4. Questions

All questions must be submitted in writing through the PORT’s VendorConnect website (https://hosting.portseattle.org/sops) by July 20, 2026, 12:00 PM PT, to allow adequate time for preparation of a response. Questions are to be posted on the Questions tab of the solicitation on VendorConnect. Questions received after this deadline may not be considered.

5. Pre-Proposal Conference

The PORT will not be offering an in-person Pre-Proposal Conference for this solicitation and intends to conduct a Pre-Proposal Presentation regarding this solicitation via Microsoft Teams:

July 16, 2026

9:00 AM PT

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/235681685558467?p=dzUDtyVRFp52VO1yZi Meeting ID: 235 681 685 558 467

Passcode: 4Ph93KT6

Dial in by phone +1 425-660-9954 Phone conference ID: 296 081 1#

This meeting is not mandatory, but interested firms are encouraged to attend.

6. Communications

Communication with the PORT regarding this procurement shall be directed to the assigned Procurement Officer listed below. The PORT maintains a neutral competitive environment for all Proposers to protect the integrity of the selection process. Any communication concerning the content of this solicitation by a potential or actual Proposer, or anyone on its behalf, with any PORT elected official or employee other than the PORT assigned Procurement Officer, may result in the rejection of that Proposer’s response.

Procurement Officer: Alesia Benton Email: benton.a2@portseattle.org

7. Statement of Values, Standards, and Expectations for Third Parties

As part of the PORT’s ongoing commitment to excellence and ethical practices, this document outlines the values and compliance standards that will be integral to all contracts executed by our organization. The PORT’s goal is to partner with Contractors, Consultants, and Suppliers who uphold the highest standards in human health, safety, environmental responsibility, and social equity.

The PORT has joined with the Associated General Contractors of America and AGC of Washington in its Culture of CARE initiative. The PORT is also committed to combatting and eliminating human trafficking. Learn more about how to educate your workforce on anti-human trafficking efforts.

In line with the PORT Values and Standards, we are dedicated to the following:

Environmental Responsibility: Commitment to adhering to all relevant environmental laws and regulations, ensuring the protection of human health, safety, and the environment.

Worker Safety: Compliance with all occupational safety and health regulations, ensuring a safe working environment for all employees.

Labor Laws: Adherence to all state and federal labor laws, including wage payment and minimum wage laws, ensuring fair treatment and compensation for all workers.

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Anti-Discrimination: Compliance to all anti-discrimination laws and regulations, fostering an inclusive and respectful workplace.

Anti-Human Trafficking: Compliance with the Trafficking Victims Protection Act, ensuring that our operations are free from any form of human trafficking.

The PORT's values are also encapsulated in its RAISE framework, guiding any actions that we take.

Respect: We uphold the dignity and value of every person.

Anti-racism and Equity: We commit to dismantling institutional racism and ensuring equitable opportunities for all.

Integrity: We are honest, accountable, and ethical in all our dealings.

Stewardship: We honor and care for the resources entrusted to us for the benefit of future generations.

Excellence: We promote excellence through continuous improvement and innovation.

By integrating these commitments and values into every contract, the PORT aims to create a work environment that is safe, fair, and respectful for all, while also striving for excellence and sustainability.

8. Diversity in Contracting Program

A. The PORT promotes equitable opportunities for all businesses to participate in the performance of its contracts. It is the intention of the PORT that consultants, contractors, subcontractors, sub-subcontractors, subconsultants and suppliers shall afford equal opportunity while providing materials, supplies, and services for and to the PORT.

B. It is a priority for the PORT to affirmatively expand its efforts to increase WMBE and other diverse participation in PORT contracts and develop tools to ensure that WMBEs and other diverse entities are afforded fair and equitable opportunity to compete for PORT contracts and succeed as consultants, contractors, subcontractors and subconsultants. One of the PORT’s Century Agenda Strategic Objectives is to use its influence as an institution to promote diverse business growth and workforce development.

9. Proposal Submission Process

A. The PORT is requiring electronic proposals for this solicitation. Hard copy or linked (including but not limited to file hosting services such as Citrix Files and Dropbox) proposals will not be accepted.

B. The PORT reserves the right to reject any and all late proposals.

C. Proposals must be delivered through email to e-submittals-sa@portseattle.org. It is the responsibility of the

Proposer to ensure timely delivery of proposals.

1. The proposal email subject line shall include the solicitation number, firm name, and solicitation title.

a. Proposal shall be submitted as a separate PDF attachment in the same email.

b. Exhibit 3A: Diversity in Contracting Inclusion Plan shall be submitted as a separate Word document attachment in the same email.

c. Exhibit 3B: Diversity in Contracting Evidence of Agreement shall be submitted as a separate PDF file attachment in the same email.

d. Exhibit 4: Company Information shall be submitted as a separate Excel file attachment in the same email.

e. Appendix: Resumes shall be submitted as a separate PDF file attachment in the same email.

2. The PORT’s email server will not accept files larger than 10MB. If the Proposal file is larger than 10MB it shall be sent in multiple emails and be labeled “Email 1 of 5,” “Email 2 of 5,” etc.

3. The PORT’s email server will not accept compressed files. By PORT security policy, all compressed files, including .ZIP file attachments, are removed at the email firewall and will not be accessible as part of your Proposal submittal.

4. The PORT may use the time stamp on the proposal email(s) to determine timeliness.

5. The PORT is not responsible for Proposers’ technical difficulties in submitting electronically.

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D. Proposal shall meet the following requirements:

1. Proposals shall be formatted in searchable PDF format.

2. Proposals shall be named with the company name and the solicitation number (e.g. 123Consulting

00322870). Do not use any special characters in the file name.

3. The body of the proposal shall be organized in accordance with the Evaluation Criteria.

4. The body of the proposal shall be limited to eight (8) pages of content and with legible font. Pages shall be 8.5” x 11” in size. In the event that the body of the proposal exceeds the page limitation, excess pages will not be considered. After removal of the excess pages, the proposal may further be rejected as unacceptable or uncompetitive if the PORT concludes that it would not have reasonable chance for award or is outside the competitive range.

E. The following items are not included in the page count limitation:

1. Cover page and tables of contents.

2. Separator pages.

3. Letter of Interest. Include a 1 page, single-sided Letter of Interest. Include the name, phone number, email address, and mailing address of the point of contact for this solicitation.

4. Exhibits

a. Exhibit 3A – Diversity in Contracting Inclusion Plan

b. Exhibit 3B – Diversity in Contracting Evidence of Agreement

c. Exhibit 4 – Company Information

5. Appendix – Resumes

10. Overview of the Procurement Process

A. Compliance with Legal Requirements

1. The procurement of these consultant services will be in accordance with applicable federal, state, and local laws, and PORT policies and procedures, to include, but not limited to, active Unified Business Identifier (UBI) and Labor & Industries (LNI) certifications. The PORT reserves the right to reject any and all proposals.

2. The PORT will evaluate the proposals in accordance with the provisions set forth herein. If the PORT makes a selection, it will select the Proposer it determines to be the most highly qualified on the basis of its evaluation.

B. Addenda

1. All changes shall be documented via addenda. Proposers are advised to not rely on verbal information or direction. Email notification of addenda will be provided to all firms on the VendorConnect planholders list. Interested firms are responsible for ensuring that current registration information is on the VendorConnect planholders list.

C. Minor Informalities and Cancellation

1. The PORT reserves the right to waive any minor irregularity and/or reject any and all firms and cancel the procurement.

D. Costs Borne by Proposers

1. All costs incurred in the preparation of a proposal, and participation in this solicitation and negotiation process shall be borne by the Proposers.

E. Public Disclosure

1. Proposals shall become property of the PORT and considered public documents under applicable

Washington State laws. All documentation provided to the PORT may be subject to disclosure in accordance with Washington State public disclosure laws including the Public Disclosure Act (RCW 42.56). The PORT will determine whether requested documents may be disclosed. In no event shall the

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PORT be liable for any disclosure of documents and information it deems necessary to disclose under the law.

F. Service Agreement Terms and Conditions

1. A copy of the PORT’s Service Agreement Terms and Conditions is contained in Exhibit 2. By offering a proposal, the firm represents that it has carefully read the Service Agreement Terms and Conditions and agrees to be bound by them. Specific insurance requirements for this Agreement are contained in the attachment.

G. Conflict of Interest

1. Proposers have a duty to disclose all potential situations that could present a real or perceived conflict of interest to the PORT. A conflict of interest may exist when a proposing firm has a business relationship with another entity if those services (1) potentially adversely impact the PORT or (2) require or result in disclosure of confidential information. See Consultant Ethics and Conflict of Interest—CC-2 contained in Exhibit 2.

2. The PORT will evaluate whether a Proposer has a relationship, contract, or other activities that may result in the Proposer (1) having a financial interest in a competing business; (2) being unable, or potentially unable to render impartial assistance or advice to the PORT, or (3) having impaired objectivity in performing the contract. If a conflict of interest exists and the PORT is unwilling to waive the conflict, the PORT will not enter into an Agreement with the Proposer.

3. A Proposer may be precluded from competition if the Proposer has performed prior work for the PORT related to the scope of this solicitation and the PORT determines there is an unfair competitive advantage. A competitive advantage determination may depend on factors such as what prior work was performed, the knowledge and information gained through that work and if that knowledge gives Proposers any advantage over others in proposing on future work that cannot be appropriately mitigated.

H. PORT Values and Standards

1. By submission of a Proposal, the Proposers certifies they will comply with all local, state, federal, and other laws, rules, regulations, and other requirements applicable to its operations, including those relating to environmental responsibility, worker safety, labor, anti-discrimination, and anti-human trafficking. The Proposers are also acknowledging that they will adhere to the Values and Standards of the PORT.

I. Protests

1. Protest procedures can be found here: https://www.portseattle.org/page/procurement-documents.

11. Selection Process

A. Evaluation

1. Proposals and interviews, if conducted, will be evaluated in accordance with the criteria established in this solicitation. The result of the evaluation will be a comparative rating of Proposers.

2. The PORT may seek clarifications and/or ask for additional information through a request for revised proposal(s). Responses to such requests may be considered in evaluating the proposal.

B. Evaluation Rating

1. The Evaluation Criteria rating reflects the degree to which the written proposal meets or does not meet the minimum performance or capability requirements through an assessment of strengths, weaknesses, deficiencies, and risks of a proposal. Assessment of technical risk, which is manifested by the identification of weakness(es), considers potential for disruption of schedule, increased costs, degradation of performance, the need for increased oversight, or the likelihood of unsuccessful contract performance. If shortlisted for interviews, the same criteria rating applies.

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Rating Description

Outstanding Indicates an exceptional approach and understanding of the requirements and contains multiple strengths that far outweigh any weaknesses. Risk of unsuccessful performance is low.

Good Indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low.

Acceptable Meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Does not meet requirements and therefore contains one or more significant weaknesses or deficiencies, and/or risk of unsuccessful performance is unacceptable.

Refer to Section 13 for additional definitions.

C. Interviews

1. If an award is not made based on the written evaluations alone, the PORT may conduct interviews with Proposers in the competitive range following evaluations of the proposal.

a. Interview questions may include topics from the Evaluation Criteria and Scope of Work.

b. Proposers may be given questions in advance of the interviews.

c. Formal presentations are generally not allowed unless specifically requested by the PORT.

d. Failure to participate in the interview process may result in the Proposer’s disqualification from further consideration.

D. Discussions

1. The PORT, at its option, may elect to conduct discussions regarding the technical proposal and/or

Diversity in Contracting Inclusion Plan. During discussions, the PORT will identify any material weaknesses and have an opportunity to ask questions about the proposal. This will be an informal conversation and will not be rated.

a. Based on the information acquired during the discussion, the PORT may issue an addendum requesting a revised proposal(s).

b. Proposers may have the opportunity to revise their proposal in response to the additional information provided by the PORT. Proposer shall submit the information detailed in the addendum and by the time and date specified.

E. Notice of Selection

1. The PORT Notice of Selection will be made to the highest rated firm(s).

2. Within five (5) business days of the negotiation kickoff meeting, the selected firm(s) shall provide the following:

a. Firm Input Sheet – The selected firm shall submit a list of all anticipated personnel, including subconsultant personnel and proposed fully-burdened hourly billing rate. Please see the “Professional Rate Negotiation Process” document in the Service Agreements section of the PORT’s Procurement Documents webpage (https://www.portseattle.org/page/procurement-documents). An overview of the rate negotiation process and an example of the firm input sheet, along with instructions, is provided for reference. Refer to Section V.E of the Service Agreement Terms and Conditions for the annual rate escalation clause, as applicable.

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3. If the PORT does not receive the Firm Input Sheet within the specified time frame or is unable to finalize an Agreement with the top-rated firm(s), the PORT may either enter into negotiations and contract with the next rated firm or cancel the procurement.

12. Evaluation Criteria and Proposal Information

The evaluation criteria will be used to rate the proposals and are listed in order of importance with Criteria A more important than B, and B more important than C. The interview Criteria D, are of equal importance to Criteria A.

All criteria are important, however, and Proposers should provide equal attention to thoroughly responding to each criterion. In responding to the evaluation criteria, proposals should be organized so that the Proposer’s qualifications are clearly illustrated using the proposal requirements for each criterion.

As part of the evaluation of all criteria, the PORT will consider the overall quality of the material presented, such as formatting and proposal layout; spelling and grammatical accuracy; legibility of figures and chart information;

quality and relevance of graphical presentations; coherent and logical flow of written responses; and accuracy of information presented.

A. Specialized Experience and Technical Competence of Key Individuals/Firm

The PORT will evaluate:

1. The specialized experience, relevant capabilities, and technical expertise of key individuals proposed to perform the work (e.g., project manager, discipline leaders, major subconsultants, and key staff from each firm).

2. The Proposer’s recent experience delivering services similar in scope, scale, and complexity to those described in the Scope of Work.

a. Project similar in scope, scale, and complexity include: Emergency power generation and distribution on 24/7/365 facilities. Medium voltage generation and distribution with the same requirements. Complex phasing in an airport environment.

3. The relevance of past projects performed by the proposed firm, subconsultants, and key staff.

Proposal Requirements:

1. Provide brief resumes for key individuals proposed to perform the work. Brief resumes shall include, at a minimum:

a. Name

b. Proposed title/position

c. Relevant employment history and experience

d. Education and professional licensure(s)/certifications

2. Provide a representative list of 3-5 past or current projects performed within the past 5-7 years by the proposed firm and key individuals, project manager, major subconsultant staff, and other key staff.

Include, at a minimum:

a. Project name, location, duration, and dates key staff worked on the project

b. Brief description of the key staff’s specific role and its relevance to the Scope of Work

c. Contract value or project budget

3. Appendix – Resumes: Include full (one-page per person) resumes of the key individuals who will provide the requested services as detailed in the Scope of Work

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B. Project Approach

1. The identification of key issues, challenges, constraints, and risks specific to the project as described in the Scope of Work.

2. The clarity, feasibility, and completeness of the approach and methodology for accomplishing the work and demonstrated capability to explore and develop innovative project recommendations.

3. The ability to evaluate the airport operational risks and identify them.

4. The demonstrated ability to apply sound judgment, thoughtful planning, and strategic thinking in addressing project complexities.

Proposal Requirements

1. A detailed description of key project considerations, challenges, constraints, and risks.

2. A description of the proposed approach and methodology for addressing these challenges and delivering the project.

3. Identification of mitigation strategies for anticipated risks or special issues.

4. Comments on the adequacy of the PORT’s proposed schedule or milestones, including any recommended adjustments.

C. Diversity in Contracting Inclusion Plan

1. The firm’s inclusion plan detailing the anticipated diverse business participation, inclusion strategy, team composition; and affirmative efforts in seeking to meet or exceed the PORT’s Diversity in Contracting aspirational goal of 15%.

2. Answers to Questions 1 through 7 of Exhibit 3, Section 7, Affirmative Efforts/Business Support Strategies.

3. The firm’s commitment to track goal attainment, including but not limited to, submitting monthly payment information for tracking purposes and meeting monthly with the PORT to discuss progress.

Proposal Requirements

1. Exhibit 3A – Diversity in Contracting Inclusion Plan (Word Document)

2. Exhibit 3B – Diversity in Contracting Evidence of Agreement (PDF)

3. Exhibit 4 – Company Information (Excel Workbook)

D. Interview (Shortlisted Firms Only)

If conducted, the interview will consist of a question and answer meeting followed by a scenario exercise.

Interview Requirements:

1. A PowerPoint presentation addressing interview questions.

2. Questions will be provided with the shortlist/invitation to interview.

3. The presentation should not exceed 50 minutes.

4. The PORT may ask additional interview questions following the presentation. These questions may not be provided in advance.

5. Interview Participants:

a. A maximum of five (5) individuals may participate in the interview.

b. The individuals proposed to perform the work, including the project manager and other key personnel identified in the proposal are expected to participate in the interview.

c. The interview should reflect the working project team. Firms should not rely primarily on executive leadership or individuals who will not be directly involved in performing

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d. If a proposed team member is unable to attend due to scheduling or other practical constraints, a comparable individual who is expected to support the work may participate in their place.

Presentation Requirements:

1. The interview will consist of an approximately 50 minutes PowerPoint presentation. There is no presentation slide limit, but content must fit within the allotted time.

1. The clarity, directness, and relevance of responses to questions, including the use of specific examples and demonstrated understanding of topics such as experience, team roles and availability, past project performance, client collaboration, and other matters related to the Evaluation Criteria and Scope of Work.

2. The clarity and effectiveness of verbal communication, including the team’s ability to interact, collaborate, and present as a unified group while providing clear, concise, and example-based answers.

3. The Proposer’s ability to demonstrate sound judgment, innovative ideas, and effective approaches to project challenges.

4. The clarity and effectiveness of verbal communication, including the team’s ability to interact, collaborate, and present as a unified group while providing clear, concise, and example-based answers.

5. The organization, clarity, and effectiveness of the presentation, including supporting graphics and other materials.

6. The clarity, directness, and relevance of responses to questions, including the use of specific examples and demonstrated understanding of topics such as experience, team roles and availability, past project performance, client collaboration, and other matters related to the Evaluation Criteria and Scope of Work.

A PDF copy of the presentation must be submitted to the Procurement Officer, Alesia Benton, benton.a2@portseattle.org. Submission details will be included in the interview invitation.

13. Definitions

The following definitions shall apply throughout this solicitation.

A. Best Value means the expected outcome of a procurement that, in the PORT’s estimation, provides the greatest overall benefit in response to the requirements.

B. Deficiency is a material failure of a proposal to meet a requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

C. Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

D. Strength is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous during contract performance.

E. Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

F. Women or Minority Business (WMBE) is an umbrella term that includes MBE, WBE, CBE and MWBEs G. Minority Business Enterprise (MBE) is a business that is at least 51 percent (51%) owned and controlled by minority (including, but not limited to African Americans, Native Americans, Asians, and Hispanics) group members.

H. Women Business Enterprise (WBE) is a business that is at least 51 percent (51%) owned and controlled by women.

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I. Minority Women Business Enterprise (MWBE) is a business that is at least 51 percent (51%) owned and controlled minority women (including, but not limited to African Americans, Native Americans, Asians, and Hispanics) group members.

J. Combination Business Enterprise (CBE) is a business that is 51% owned and controlled by a combination of minorities or women that would not otherwise meet the definition of MBE, WBE, MWBE.

K. Small Business Enterprise (SBE) is a business that meets the applicable size standards adopted by the U.S. Small Business Administration. An SBE may be either a Certified Small Business or a business that is self-declared to meet the applicable U.S. Small Business Administration size standard. NAICS codes commonly used along with the applicable Small Business Administration size standards can be found at the following web address: https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards/table-small-business-size-standards

L. Veteran Business Enterprise (VOB) is a business that is at least 51% owned and controlled by a veteran or service member.

M. LGBTQ Business Enterprise (LGBTQBE) is a business that is at least 51% owned and controlled by one or more individuals who identify as LGBTQ.

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Exhibit 1 Scope of Work

Background With the Port of Seattle (Port) bringing on new terminal locations, renovating current spaces, and upgrading existing equipment at Seattle-Tacoma International Airport (SEA), there is a need for additional emergency power.

The Main Terminal Improvement Program (MTIP) – Emergency Power Project is to provide National Electrical Code (NEC) Article 700, 701 and 702 emergency power distribution to the Main Terminal, Parking Garage, and C Concourse Expansion building (CCE).

Scope Of work Description A 30% design document (aka “bridging document”) that will be used to procure a design-build team. The winning bidder on this 30% procurement will be excluded from competing for the design-build portion of the project in all aspects. The project has scope that will span from a space exterior to the Airport terminal building, the parking garage and surrounding area, and spaces internal to the Airport terminal buildings with distribution branches supporting the individual concourses. The bridging design documents will include drawings, performance criteria, equipment recommendations, and owner requirements based on the following:

1) Generator Location (Exterior to the Airport Terminal building)

a. Finalize the orientation and location of two (2) three- megawatt generators to be located east of the parking garage to power NEC 700 and 702 system.

b. Identify civil work required to grade earthen inclines and support or rebuild existing retaining walls, as well as reasonably site the two generators and locate structural pads for additional two more.

c. The civil work should examine fuel truck access strategies from the main road into the service area of the generators and exit. Include studies for turn in, exit, and bollards or barriers around the generators.

2) Transmission from generators (external) to switchgear room (Internal)

a. Identify a constructible route for the NEC 700 and 702 generator distribution around or through the parking garage to the Main Terminal emergency power room.

3) Concourse transmission from switchgear room (Internal to the terminal building)

a. The Port has identified the existing emergency generator room and existing emergency generator switchgear rooms as a possible location to house the NEC 700, 701 and 702 switchgear units.

Consultant shall evaluate the feasibility of this room for each switchgear, including, but not limited to, physical equipment size, incoming service feeders, outgoing distribution feeders, fire alarm, Heating, Ventilation, and Air Conditioning (HVAC), lighting, and other support systems.

Consultants shall identify deficiencies and provide constructable engineering solutions to comply with applicable building codes.

b. The deliverable shall identify feasible routes and confirm viability of the NEC 700 and 702 distributions through the Main Terminal SEA Gateway, Concourses B, C, D and CCE project. If existing routes cannot be re-used or there are other conflicts, the Consultant will provide options for new constructable routes.

c. The NEC 701-power system will be served by the north and south substations. The deliverable shall investigate feasible routes and confirm viability to the Main Terminal.

d. The Consultant shall investigate and confirm whether the replacement of existing emergency transformers and distribution equipment will or will not require new locations. The Consultant shall identify the plausibility of building new rooms in the concourses or main terminal to accommodate new transformers or other systems needed, as well as provide approximate room dimensions.

This includes assessing existing support systems and providing solutions to upgrades as required.

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4) Equipment Selection

a. The Port currently assumes a long lead time on the generators so sizing, spacing, and manufacturer(s) must be finalized in the deliverable.

b. Explore zero carbon options for emergency generators. Compare options, including but not limited to hydrogen, renewable diesel, battery electric, etc. The Consultant team shall provide an explanation of options and comparison of options by 30%.

c. Investigate and report on lead times of electrical equipment used in the project.

5) Demolition and Phasing

a. At no time may the airport be without emergency power. Each phasing and tie in strategy must consider the size, location, duration and viability of using portable generators to ensure continuity of service.

b. The project will remove old generators and glycol coolant systems from the emergency power rooms and add/ replace power distribution systems in Transformer Rooms (TR) rooms 1407 and 1411B. The PORT will look to the bridging document to identify strategies for phasing this work while maintaining an operable emergency system.

c. Identify and document strategies to ensure smooth tie ins to the building wide Supervisory Control And Data Acquisition (SCADA) system.

d. Work with the Port’s estimators and controls teams to update costs and schedules.

e. After the conceptual design has developed, coordinate with Authorities Having Jurisdiction (AHJs) to determine reasonable viability of the overall program power distribution strategy. This includes Airport Building Department, Airport Fire Department, and Washington State Department Labor and Industries.

Tasks and Deliverables

1. Project Management

1.1 Provide Project Management, oversight, reporting and controls, and administration for the duration of this Service Agreement.

1.2. Submit Monthly Progress Report with Payment Application identifying Progress Milestone, Deliverable(s) with Estimated Completion date(s) by percent complete. A narrative describing the monthly effort should also be provided for each Progress Milestone.

1.3 Maintain a “decision log” to track design/scope resolutions.

1.4 Attend weekly meetings with Port staff to review schedule and design concepts.

1.5 Attend and participate in project coordination/progress meetings with the Port and other subconsultants. The Consultant will attend and participate in the following required project and Design Review meetings.

1.5.1. Project Kick-Off Meeting with PORT staff to discuss project goals.

1.5.2. Computer-Aided Design (CAD) Kick-Off Meeting.

1.5.3. Electrical Design Review meeting each week.

1.5.4. Mechanical Design Review meeting each month.

1.5.5. Telecommunications Design Review meeting each month

1.5.6. Facility Asset Review Meeting (FARM) meeting prior to completion of the 30 percent deliverable.

1.5.7. Architecture Review Committee (ARC) meeting for the 30 percent design deliverable.

1.5.8. Page turn/Design Review Meetings for the 30 percent deliverable.

Solicitation 00322870 Main Terminal Improvement Program (MTIP) for Emergency Power Page 14 of 64

Deliverables may include, but are not limited, to the following:

A. Monthly Progress Report.

B. Written record of all meeting discussions, decisions, and list of follow-up action items within five (5) business days of each meeting.

2. Pre-Design Services

2.1. Prepare a Design deliverable schedule.

2.2. Review and comment on the Port’s initial project execution documents.

2.3. Review and comment on the Port’s As-Built Documents. Consultant shall collect and review applicable existing, electrical, mechanical, communications, structural, and architectural documents appropriate to the scope of work.

2.4. Review Port standards.

2.5. Review Port CAD standards.

Deliverables may include, but are not limited, to the following:

A. Proposed Design Schedule.

B. Summary report of Port’s project execution documents identifying potential areas of concern and proposed solutions.

C. Summary report of as-built document review and design coordination documents.

3. 30% Design Service aka “Bridging Documents”

3.1. Review Project Notebook document and validate assumptions.

3.2. Assist in technical coordination between Port Aviation Project Management Group (AV PMG) and (F&I) Facilities and Infrastructure.

3.3. Attend Port planning meetings as required to obtain input from stakeholders as determined by the Port Project Manager.

3.4. Provide equipment and system design sizing and calculations for all components of the project as appropriate to a 30% design deliverable.

3.5. Identify items with large cost and risk impacts to project.

3.6. Provide Professional Land Survey (PLS) as necessary for below-grade utilities.

3.7. Prepare Safety Risk Analysis Summary, in coordination with Airport Operations Department.

3.8 Identify panels that require meter reads.

3.9. Develop Preliminary Asset Plan.

3.10. Create / prepare drawings, performance specifications, and narratives for small scale, internal review of 30% deliverable at approximately 15-25 percent complete.

3.11. Create 30% design documents / bridging documents for the purposes of securing a design build contract.

3.12.Secure and review reports and other documents, research as-built drawings, conduct field investigations, and take any other necessary action to finalize design documents.

3.13. Participate in the Port’s 30% Design Review and respond in writing to the comments and incorporate, as directed, into the final deliverable.

A. Material types, quantities, costs, and associated Environmental Product Declarations.

B. Summary report to identify mechanical, Hazardous Materials (HAZMAT), and/or other service confirmation survey testing which may be required for this effort.

C. Electronic copies of the draft Applications for Connection.

D. Preliminary Asset Plan.

Solicitation 00322870 Main Terminal Improvement Program (MTIP) for Emergency Power Page 15 of 64

E. Responses to Port’s 30% design review comments for each discipline.

F. 30% design documents (PDF, CAD), performance criteria, specifications, and Basis of Design Report which reflect changes or modifications from the Port’s 30 percent design review.

G. Results and design options for addressing zero carbon options for emergency generators. Options must include costs and benefits associated with each design option and recommendations, as it relates to generator operating characteristics.

I. Quality Assurance/Quality Control (QA/QC) Checklists signed for all disciplines.

J. Risk Matrix and Risk Mitigation Plan.

K. Design Quality Management Plan.

4. Post Design Services / Design Build Bidding Services

4.1. Review and respond to questions or requests for clarification about the 30% design deliverable put forward by teams looking to pursue the design build contract.

A. Written responses and clarifications to questions or statements from teams pursuing the design build contract, as determined by the Port Project Manager or Program Leader.

Assumptions

1. The Consultant shall be able to obtain a badge to gain access to the secure side of the airport.

2. The Consultant shall provide the Port with 2 weeks’ advanced notice to schedule and coordinate site visits for access.

3. Port will provide access to rooms in the terminals and concourses, as needed.

4. Port Construction Services (PCS) will support as needed for the destructive testing and repairs.

5. Please see Exhibit 1-A: Draft Concept Drawings.

Solicitation 00322870 Main Terminal Improvement Program (MTIP) for Emergency Power Page 16 of 64

FA

C I

L IT IES & INFRASTRUCTURE

SEA - TAC I NTERNAT IONAL A IRP

OR

T

15 KV SWITCHGEAR

NFPA 700, 701, 702 CONCEPT EX - 1

Solicitation 00322870 Main Terminal Improvement Program (MTIP) for Emergency Power Page 17 of 64

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GEN

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PARALLELING

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NORTH SUBSTATION

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GEN

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D CONCOURSE 700/702/FIRE PUMP

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CTE 700/702

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B CONCOURSE 701

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CENTER TERMINAL 701

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AutoCAD SHX Text \\SEATTLE.INTERNAL.LOCAL\PORT\AVIATION\AVIATION\AV-ISG\F&I_ELECTRICAL\20_PROJECTS\(U00443)_MTIP\EMERGENCY_SYSTEM_SCOPE\EMERGENCY POWER ARCHITECTURE\MTIP 700-701-702 SCOPE ONE-LINE.DWG SAVED: 3/10/2026 10:57 AM JPO127 PLOTTED:3/10/2026 10:58 AM SAVED: 3/10/2026 10:57 AM JPO127 PLOTTED:3/10/2026 10:58 AM 3/10/2026 10:57 AM JPO127 PLOTTED:3/10/2026 10:58 AM JPO127 PLOTTED:3/10/2026 10:58 AM JPO127 PLOTTED:3/10/2026 10:58 AM PLOTTED:3/10/2026 10:58 AM 3/10/2026 10:58 AM

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AutoCAD SHX Text ABBREVIATIONS: CL CLOSED CLOSED OP OPEN OPEN COLOR AND LINE LEGEND: RED = MTIP SCOPE BLUE = CHRRP SCOPE GREEN = CCE SCOPE YELLOW = NMTRP SCOPE PINK = MTLV SCOPE BLACK = GENERAL NOTES GREY = EXISTING DASHED LINES = COMM

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AS SHOWN

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L IT IES & INFRASTRUCTURE

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NFPA 700, 701, 702 CONCEPT EX - 2

Solicitation 00322870 Main Terminal Improvement Program (MTIP) for Emergency Power Page 18 of 64

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RED - MTIP SCOPE

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FUTURE INSTALLATION

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