PWS_18-Q-6573_Lodging_AT_Clearwater_FL.pdf

Hotel Specification PWS For

5-159TH GSAB

BATTLE ASSEMBLY

SECTION 1

GENERAL

1. Scope of Work: The contractor shall furnish facilities, furniture, equipment, supplies, management, and supervision to provide lodging accommodations for the A Co 5-159th GSAB from 5-19 August 2018. Hotel location must be within 10 miles of 16100 Fairchild Drive, Clearwater, Florida 33762. The contractor shall provide lodging in accordance with the terms, conditions and specifications set forth in this specification.

1.1. The contractor shall provide hotel accommodations for 12 single or double occupancy rooms for 14 nights during the period listed below:

Description Qty Nights Total Room

Nights 12 Double Occupancy Room;

15 Nights, Dates: 5-19 August 2018

12 14 168

1.2. Per Diem Rate: The total unit price for single or double occupancy room shall be equal to or less than the prevailing per diem rate for Clearwater, Florida Pinellas County in accordance Joint Travel Regulations (JTR) and Defense Travel Management Office at http://www.defensetravel.dod.mil/pdcgi/pd-rates/cpdratesx.cgi.

1.3. Parking Spaces: When typically provided to other guests, shall be provided for each registered guest on the Company rooming list who arrive in a privately owned vehicle or government owned vehicle.

1.4. Subcontracting: The contractor shall furnish lodging from his/her establishment or at a location specified in the contract. The contractor shall not subcontract to any other establishment or any other location not specified in the contract without prior written approval of the contracting officer. Establishments proposed for subcontracting shall meet all specifications required in the performance under the terms of this contract.

1.5. The government will furnish a list of guest names after award of the contract. The government will confirm three days prior to arrival with the hotel/motel the number of rooms required.

1.6. Security shall be in accordance with paragraph 5.1.4.

1.7. Liability: Damages sustained by the contractor due to negligence of government personnel shall be negotiated by the contracting officer who will make the final determination as to whether settlement costs are due.

1.8. Taxes: The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

1.9. Government Point of Contact (POC): The government POC will be provided upon contract award.

1.10. Quality Assurance: The government will monitor the contractor’s performance under the Commercial Services Inspection Clause.

1.11. Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility.

SECTION 2

DEFINITIONS

None.

SECTION 3

GOVERNMENT-FURNISHED PROPERTY

The government will furnish the contractor an outline of the required support needed for their event. A rooming list will be provided to the contractor a minimum of three days prior to the start of the event and will be updated as changes occur.

SECTION 4

CONTRACTOR-FURNISHED PROPERTY

The contractor shall furnish facilities, furniture, equipment, supplies, management, and supervision.

SECTION 5

LODGING ROOM SPECIFICATIONS AND TASKS

5.1. Lodging Specifications: The contractor’s hotel/motel shall meet the following minimum standards:

5.1.1. Location shall be in a low crime area located within a ten (10) mile radius 16100 Fairchild Drive, Clearwater FL 33762, according to www.mapquest.com.

5.1.2. The hotel/motel shall have minimum three (3) star rating from TripAdvisor.com

5.1.3. Shall not be under renovation or remodeling during the time of occupancy.

5.1.4. Security:

5.1.4.1. Hotel/motel shall have a full-time security officer or the hotel manager shall act as the primary POC in fulfilling security requirements.

5.1.4.2. Recorded Closed Circuit Television (CCTV) coverage for all entry/exit points, loading docks and parking areas. CCTV should be monitored 24x7, and recordings to be kept for a minimum of 30 days.

5.1.4.3. Evacuation plan published and exercised.

5.1.4.4. Fire Alarm system routinely inspected and meets all code requirements.

5.1.4.5. Rooms shall be interior guest room entry only.

5.1.5. The contractor shall provide sleeping facilities that are furnished on the basis of one individual to a bed for double occupancy. Rooms shall have two (2) beds (double occupancy). Each room shall contain at a minimum: television with cable access, internet access, iron and ironing board, and alarm clock. A refrigerator and a microwave are also preferred but not required.

5.1.6. The contractor shall provide double set of bath towels, washcloths, hand towels, soap, shower mats, bath mats and any other amenities such as shampoo that is supplied to other hotel guests (for double occupancy) and will change linen on a daily basis if requested.

5.1.7. The contractor shall provide accommodations, services and privileges, normally provided to other guests by the establishment, for lodging. These services may include morning newspaper delivery, snacks and/or coffee in the lobby, etc.

5.1.8. The contractor shall provide a wake-up service to unit participating in the lodging if requested.

5.1.9. The contractor shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses shall be replenished by the contractor and garbage removed from trash cans on a daily basis.

5.1.10. Health/Fitness and Business Services Centers are preferred but not required.

5.1.11. The contractor shall provide complimentary hot breakfast at no cost if normally provided to other hotel guests. Breakfast shall be available each day from 06:00 - 10:00 a.m. for Soldiers. It is not mandatory for soldiers to use this hotel for breakfast.

5.1.12. WiFi internet is preferred but not required.

5.2. Fire and Safety: The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.3. Miscellaneous Services: The government will not be responsible for any miscellaneous charges incurred by occupants. The contractor shall explain to the all occupants that miscellaneous services are not covered by this contract and are payable by the occupant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.4. Prohibited Items/Services:

5.4.1. Alcohol: Government personnel will be responsible for paying for any alcohol and other associated fees on an individual basis. The contractor shall not receive reimbursement for any alcohol or bartender services.

5.4.2. Babysitting Services: The contractor shall not arrange for or receive reimbursement for babysitting services.

5.4.3. The hotel or motel shall not be a facility currently contracted by Military Entrance Processing Stations (MEPS) to lodge applicant’s enroute to processing for military service.

5.4.4. Flowers/Fruit Baskets/Welcome Baskets: The contractor shall not arrange for or receive reimbursement for any flowers/fruit baskets/welcome baskets if requested by government personnel.

5.4.5. Entertainment/Decorations: The contractor shall not arrange for or receive reimbursement for any entertainment expenses, to include Disc Jockey services, motivational speakers, music or bands, balloons, and decorations.

SECTION 6

REFERENCES

Documents applicable to this performance of work statement are listed below and are mandatory. The contractor shall be obligated to follow those coded as mandatory.

These references with any subsequent changes shall be furnished to the contractor.

The contractor shall post and update changes to the applicable publication. If any changes become effective during the contract period which effects the requirements of this contract, these changes shall be negotiated with the contractor.

Applicable State Fires and Safety Standards