J A_for_Cribware.pdf

Sale Source Justification Simplified Acquisition Procedures under FAR Part 13 (NTE $650k)

1. Contracting Activity : Miss ion & Installation Contracting Command, Insta llati on Contracting Office Fort l ee, VA

2. Description of Action : Cribware Inventory Control bar code so lutions and software agreement.

Requirement : ~ New 0 Follow-on 0 MOO to Exist ing PO/Contract No.: __

Pricing: cg] Firm-Fixed Price D Time & Materia ls D Cost

Funds ~ OMA D Other Funds: __

Name of Proposed Contractor :

Street Address:

City, Sta te, Zip:

Phone Nu mber:

Appli ed CIM Technologies

15150 25th AVE N Suite 3 400

Minneapolis. MN 55447-2069

763-476-4268

3. Description of Services: The estimated va lue of the proposed action is $15,940.00. Describe the services or supplies, including make and model number, to be acqu ired be low.

This requi rement enables TACOM to utili ze Cribware Softwa re licenses in order to keep track of tools . This system will allow TACOM to track where tools are, w ho has tools, when tools were checked out, and when tools were checked in. This Cribware wi ll allow TACOM to come online with other TACOM sites including Fort l eonard-Wood, who current ly has a cont ract for inventory licenses with App lied (1M . This Cribware inventory control is needed for cross-uti li zation and functionality amongst other TACOM sites. TACOM is procuring 3 sets o f barcode scanners and printers. 3 total licensing agreements. one for each set of barcode scanners, and training and installation fo r each barcode sca nner. The specific model numbers TACOM needs are Cribwa re 7100 and Cribware 4200.

4. Authority Cited: Ident ify the statutory authority, FAR title and FAR citat ion permitting other than fu ll and open competition. It may be one of the following, but other exceptions may be used .

a. ~ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT) , cont racting officers may solicit from one source if the cont racting officer determines that the circumstances of the con tract action deem only one source reasonabfyavailable (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization)

OR

b. 0 FAR 13.501(a)(l)(ii): For actions for commercia l supplies or services greater than the SAT but not exceeding $5.5M, the correct citation is: Test Program for Commercial Items, Section 4202 of the Clinger-Cohen Act of 1996 as codified at 10 USC Sec. 2304(g){l){8), and amended by Section 807 of the Rona ld Reagan National Defense Authorization Act of matthew.cogossi Highlight matthew.cogossi Highlight

a. [g) Only one reasonable source that can provide required supplies/services. (Explain factors/un ique qualifications such as proprietary data or exclusive licensing rights, if applicable. If brand name, explain why an adequate purchase description or other information suitable to solicit by full and open competi tion has not been developed or are not available.)

b. 0 Award to any other source wou ld result in substantia l duplication of cost to the Government that is not expected to be recovered through competition . (For a follow-on contract action of highly specialized services, or the cont inued development or product ion of a major system or highly specialized equipment, discuss how the sale source action will avoid duplication of costs that is not expected to be recovered through competition, or discuss the unacceptable delays to the government. Provide an estimate of the costs that will be duplicated and explain how slIch estimate was derived).

c. 0 Contract extension or bridge contract where a competitive follow-on is in the works.

(Summarize history of current contract and explain the reasons for any delays in the acquisition. Include discussion of the milestones for the follow-on act ion; they should be as tight as possible. Discuss why it would be neither cost effective nor realistic to expect another contracto r to perform during the brief interim period; include issues such as start-up costs, phase-in, transfe r of GFP, recrui tment and staffing, etc. If the act ion is because of a protest, provide a brief discussion of the protest including important dates and the basis of the protest. Establi sh tha t Ihe action will provide the min imum quantity or performance period).

d. 0 Urgent and compelling (Explain the ch ronological events leading up to the requirement and explain why t ime constra ints cannot permit even a limited competit ion. Describe impact of required delivery/performance date. DC!scribe the detrimenta l effects/serious injury to the mission of the requiring activity or to the government, financia l or othe rwise, that will result if this justification is not approved and the product or service cannot be provided by the intended sa le source contractor. )

e. In order to allow TACOM cross-utilization to other sites. th is is the onlv software license that is in use with other TAeOM sites. Applied elM owns the exclusive licensing rights and does not use distributors or re-se llers for their Cribware .

App lied elM is the on ly company that provides Cribware.

6. Actions to Increase Competition: Describe efforts made to compete the action, including whether a notice was or will be publicized as required by FAR Subpart 5.2 or which exception under FAR 5.202 applies. If notice was publicized, discuss the number of wri tten responses to the synopsis and the results of the assessment of the wri tten responses. Provide rationale if interested sources were rejected. If applica ble, state that no other sources have expressed interest, but all offers received shall be considered. Describe what actions will be taken to increase competition before subsequent acquisition of the supplies or services is requ ired. You may state that action is a one-t ime requ irement, but if a similar requirement arises, every effort will be made to compete it to the maximum extent possible.

No other known sources can provide Cribware to the Government. This is a one~time requirement.

but if a sim ilar requiremen t arises, every effort w ill be made to compete it to the maximum extent possible.

7. Market Research: Describe the extent of the market research conducted to identify all qualified sources and the results thereof. " Market Research" is defined as those attempts you made to ascertain whether qualified sources exist. Research of the market place may consist of written, telephonic, electronic or world wide web inquiries.

A review using internet searches determined Applied C1M is the only company that provides Cribware. A search ut ilizing GSA discovered there are no companies that provide Cribware on a GSA contract. A search using The Interagency Contract Directory Portal revealed there are currently no Interagency IDIQ or BPA contracts current ly in place that contain Cr ibware. A web inqui ry to Applied CIM was sent on 24 Sep. Applied (1M stated they were the only source that could provide Cribware and that they did not use any fe-sellers.

8. Procurement History:

Previous Contract or Purchase Order Number: __ or l'Zl N/A

Previously Competed? IS] N/A o No O Yes

Previous Authority for less than Full and Open Compet ition:

9. Technica l /Requirements Certification: I certify that the support data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and be lief.

Submitted By: Tony Brunson . ~A

Signature (Divis ion Chief or higher): 4",;><I-j~4=fr_c-,.,-,,~=,-__

Position Title : Fort lee, TACOM Director

Email:

Date:

Tony.brunson.civ@mail.mil

24 September 2012 matthew.cogossi Highlight

10. Fair and Reasonable Determinati on:

I hereby determine that the ant icipa ted cost to the Government for this contract act ion will be fair and reasonable.

Cont racting Officer's Name: __

Signature : _____________ _

Date:

11. Contracting Officer's Approva l: I hereby certify that this Justifica tion is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sale source justification subjec t to availability of funds, and provided that the services and supplies herein described have otherwise been au thorized fo r acquisition

Signatur"'·"=~~=T:t::::,;,~~ ____ _

Dateo 00/7<f/Zi51

12. Internal Review:

M ICC ICO FORT LEE COMPETITION ADVOCATE: I have reviewed the justification and found that it fu lly just ifies and supports the authority cited.

~UR 0 NON-CONCUR

c. ~<cI<. /I~ :::e~ Terre l~ 7'-lr;~ r •

Mice ICO FORT LEE DIVISION CHIEF/O~: I have reviewed the justification and found that it fu lly justifi es and supports the authori t y cited.

[3-CONCUR 0 NON-CONCUR

NameL~~ S;gnature jj => Date f tM~ IL

MISTA-I,C'I-F

DEPARTMENT OF THE ARMY

ARMY MATERI AL COMMAND

TACOM SUPPORT OFFICE HSOI

BLDG 6298 REAR ACCESS ROAD

FORT LEE, \lIRGINIA 23801

\-IEM()RANUl - ~ II -()R RFCORI>

20 Scplcmb':f 2012

1 We ;'I re required to utilize Cribware 7100 & 4200 systems so that all of TACOM Fleet

Management facilities have the standard tools and property management and accountability system. Th iS is a must have requirement as we have these systems already in operation at the Fort leonard Wood FMX facilities to establ ish a one standard system for tools and property accountability.

2. poe for this Memo is the under sIgned.

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