RFQ-0002124_Camera_and_Mobile_Surveillance_Equipment.docx

RFQ 00002124

U.S. Department of Justice Federal Bureau of Investigation

RFQ 00002124

The Federal Bureau of Investigation (FBI) is issuing a limited competition Request for Quotation (RFQ) to solicit a quote for Camera and Mobile Surveillance Equipment notated in Section 1.0. This solicitation is prepared in accordance with the format in Subpart 13.5, Simplified Procedures for Certain Commercial Items and Part 12, Acquisition of Commercial Items, as supplemented with additional information included in this notice. The North American Industry Classification System Code (NAICS) Code is: 334290.

The Government’s intent is to establish a single award, firm fixed price Blanket Purchase Agreement (BPA) with a sixty (60) month ordering period from the date of award.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-01. This requirement will be awarded on an all or none basis as a commercial item, firm fixed price purchase order under the procedures at FAR Parts 12 and 13.5.

Description of Requirements:

The contractor shall provide the Camera and Mobile Surveillance Equipment as identified in Section 1.0. The BPA shall have an ordering period from the effective date of the agreement through sixty (60) months.

Funding will be obligated via BPA calls (delivery orders).

1.0 Supplies or Service

1.1 Contract Pricing

All orders issued will be priced in accordance with Section 1.1.2 Prices/Costs. The Contractor shall propose cost of each item.

The items listed are anticipated to be the primary supplies necessary to perform the contract. Other supplies may be added if applicable and necessary under the contract.

· As items become obsolete the FBI reserves the right to replace the item(s) at any time with technically acceptable item. Changes can only be made by in writing by the Contracting Officer.

· If the vendor/manufacturer offers a promotion at a price that is lower than the price established in the BPA contract the FBI shall receive the lower promotional price as long as the order is placed during the promotional period.

· All unit prices shall include the cost of shipping.

· All delivery orders issued will be priced in accordance with Attachment 1 Pricing Template.

1.1.2 Prices/Cost

See Attachment 1-Pricing Template

The contractor shall provide pricing for the brand name items identified in Attachment 1- Pricing Template. Pricing shall include pricing for all ordering periods. All offers shall utilized the attached pricing template, Attachment 1- Pricing Template for submission of quote.

1.2 Shipping Requirement

All deliveries under this order shall be FOB destination.

1.3 Delivery Requirement

The listed ship to addresses will be the primary delivery addresses. Other CONUS Delivery addresses may be required and are TBD.

Ship to Address 1:

Federal Bureau of Investigation 1 Range Road Quantico, VA 22135

The contractor shall extend to the Government full coverage under a normal commercial warranty. Acceptance of the warranty does not waive the Governments rights with regard to the other terms and conditions of this contract. The warranty period shall begin upon final acceptance of all items provided to the government by the Contractor. FAR Clauses and Provisions applicable to this acquisition can be obtained from the website, http://www.acquisition.gov/far/.

2.0 Quote Requirements

· New Equipment only will be accepted for this BPA.

· Quote must be valid for 90 days from closing of posting.

Please include in your quote: pricing and product description for each line item listed above. Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with Email and telephone information.

The quoted price shall consist of the actual offer to enter into a BPA to deliver the desired items and indicate a firm fixed price. (Refer to Attachment 1, Schedule of Supplies/Services).

2.1 Question Submission

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of Bridgette Watts at bewatts@fbi.gov, no later than noon (12:00PM), Friday, June 10, 2019.

2.2 Quote Submittal

Quotes shall be submitted by email to Bridgette Watts, Contract Specialist, BEWATTS@fbi.gov, no later than Friday, June 21, 2019 at 12:00 PM (Eastern). Quotes shall be clearly marked RFQ0002124. Offerors are hereby notified that if their quotes are not received by the date, time and location specified in this announcement, it will not be considered by the agency. Telephone request will not be considered. No questions will be answered over the telephone. Offers must be valid for 90 calendar days after submission.

3.4 Contract Administration

3.1 Extent of Obligation

The Government is obligated only to the extent of authorized orders actually made under the BPA. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum,” hereby established as $4,500,000.00 over the life of the BPA. The obligation of funds and specific quantities will be ordered through issuance of individual delivery orders consistent with the terms of the applicable schedule contract.

3.2 Contracting Officer Information:

This contract will be administered by:

Bridgette E Watts Science & Technology Acquisitions Unit FBI-Finance Division

3.3 Contracting Officer Representative-TPOC

TBD is hereby designated to act as the Technical Point of Contact (T-POC) under this contract.

3.4 Invoice Requirements

(a) The Contractor shall submit an original itemized invoice directly to central_invoices@ic.fbi.gov.

To constitute a proper invoice, each invoice shall be annotated with the following information:

(1) Name of vendor;

(2) Invoice date;

(3) Government contract number, or authorization for delivery of goods or services;

(4) Vendor invoice number, account number, and/or any other identifying number agreed to by the contract;

(5) Description (including, for example, contract line/sub line number), price, and quantity of goods and services rendered;

(6) Taxpayer Identification Number (TIN);

(7) Banking information necessary to facilitate an electronic funds transfer (EFT) payment;

(8) Contact name (where practicable), title and telephone number;

Effective April 1, 2016, all commercial invoices shall be submitted via the following new process:

The invoice should be attached to an email, and sent to the following address: central_invoices@ic.fbi.gov.

It is imperative that the invoice contains current and accurate contract information (as requested above), otherwise risks being rejected.

Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received, and will begin processing through the FBI’s internal payment system.

Please note, invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST will be considered “received” and will be entered into the invoice system on the following day.

4.0 Terms and Conditions

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition; FAR 52.212-2 Evaluation-Commercial Items (JAN 1999) Award will be made to the Lowest Price-Technically Acceptable Offeror, FAR 52.212-3, Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52-212-4, Contract Terms and Conditions-Commercial Items; FAR 52-212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52-222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 552.223-18, 52.222-54, 52.232-33, 52.225-13. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

4.1 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability-Solicitation (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation-

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, Unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer-

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

4.2 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud and Abuse-Solicitation (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

4.3 System for Award Management (SAM) Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

3.4 Technology Enhancement Clause

During the life of this contract, new products and technologies may become available in the marketplace that offer significant advantages to the Government in terms of economy, efficiency, quality and mission effectiveness. It is in the Government’s interest to take advantage of such technology in a disciplined manner consistent with law, regulation and is valid requirements

3.5 Requirements for Procurement of Critical Assets

Every effort must be made to ensure that supplies are provided and integrated and services are performed using sound security components, practices, and procedures. Acquisition of supplies or services from concerns under Foreign Ownership, Control, or Influence (FOCI) or of supplies developed, manufactured, maintained, or modified by concerns under FOCI (any or all of which shall be referred to herein as "Use of FOCI source") is of serious concern and must be approved prior to contract award. Approval decisions will be made on a case by case basis after the source or technology has been identified by the Offeror and subjected to a risk assessment.

The risk assessment process will vary depending on the acquisition type and proposed use of a FOCI source, available risk mitigation measures, and the information/justification provided by the Offeror.

Any Offeror responding to this Request for Proposal (RFP), Request for Quotation (RFQ), or Sealed Bid acknowledges the Government's requirements to secure services or equipment from firms which are not under Foreign Ownership, Control, or Influence (FOCI), or where any FOCI, in the opinion of the Government, adversely impacts on National Security or security requirements. The Offeror understands and agrees that the Government retains the right to reject any response to this RFP, RFQ, or Sealed Bid made by the Offeror, without any further recourse by or explanation to the Offeror, if the FOCI for that Offeror is determined by the Government to be an unacceptable security risk.

Risk assessments will be on a case by case basis and will be used to determine whether the use of a FOCI source poses an unacceptable security risk. If an unacceptable security risk is determined, the Government retains the right to reject the use of a FOCI source or to require that certain risk mitigation measures be taken by the contractor. Similarly, the Government retains the unilateral right to approve the use of a FOCI source when the risk assessment indicates that such use would be in the Governments' best interests. If the use of a FOCI source is not approved, no classified information will be disclosed to the Offeror as part of the Government's rationale for non-approval. The Offeror (prime and subs) may not seek reimbursement from the Government for any costs associated with responding to this RFP, RFQ, or Sealed Bid, as a result of a FOCI nonapproval decision.

(End of Clause)

4.0 Evaluation Factors

The Government shall award to the contractor whose quote conforms to the specifications and represents the Lowest Price/Technically Acceptable offer. Any requested documentation not included with the original submission may disqualify the quote from further consideration. For this solicitation, vendor is to provide pricing for the quantity of one (1). Evaluation will be conducted utilizing the quantity of one to determine the lowest pricing received. Vendor is to complete all pricing information requested in Attachment #1. This pricing will be reflected throughout the BPA period of performance (POP).

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