Safety Shoes
04/19/2023
SOURCES SOUGHT NOTICE
Sources Sought # NIH-OD-OLAO-SS-041923
Project Title: Safety Shoes
Introduction: This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUB Zone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code 458210 for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice."
Background: The Division of Occupational Health and Safety (DOHS) developed the safety shoe program to help protect and provide NIH employees personal protective equipment (PPE) whose job may put them at risk of foot injury due to occupational hazards.
Project requirements.
Any National Institutes of Health employee whose job exposes him or her to a potential foot injury can obtain steel-toed safety shoes through the Safety Shoe Program upon approval of the individual's supervisor and their position. The DOHS subsidizes the cost of safety shoes. The subsidy may vary yearly and is based on the average price of shoes in the range of footwear found suitable by the DOHS to meet the needs of most employees. In most cases, the subsidy will completely cover the cost of appropriate safety shoes. Safety shoes made outside of the United States will not be available for purchase unless authorized by the Project Officer.
Anticipated period of performance.
The Government intends to negotiate one (1) fixed price contract for a base period of 12 months and four 12-month option periods. The date of award is anticipated to be in September 2023.
Capability Statement:
Small business concerns that believe they have the capabilities necessary to provide Safety Shoes per the statement of work should submit complete documentation of their capabilities to the Contracting Officer.
The capability statement must not exceed 10 single sided or 5 double sided pages in length and using a 12-point font size minimum.
Interested small business organizations are required to identify their size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone numbers of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will not be considered. When submitting this information, • please reference sources sought notice number.
Information Submission Instructions:
Responses must reference the sources sought # NIH-OD-OLAO-SS-041923 and include the following: (1) Name and Address of the Company, (2) Size and type of business, pursuant to the applicable NAICS code 458210 , (3) Point of contact with name, title, phone, fax and email, (4) UEI number, (5) Contractors' capability statements should address the services required in the statement of work. Please include information under the following categories that will allow the project officers to get a basic idea of your company's capability to provide the services required: Availability of Items; Corporate capability - technical abilities to operate the following standard equipment and programs: computer, fax machine, copier and Microsoft Office suite including the following programs: Outlook, Word, PowerPoint, and Excel; Past Performance.
ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE. THE CLOSING DATE FOR RESPONSES is on May 3, 2023 @ 10:00 AM EST. All questions and/or comments must be emailed to Sharmaine Fagan at sharmaine.fagan@nih.gov by April 24, 2023 @ 10:00 AM.
Disclaimer and Important Notes.
THIS IS A SOURCES SOUGHT NOTICE, NOT A SOLICITATION FOR COMPETITIVE PROPOSALS. A SOLICITATION DOCUMENT WILL NOT BE ISSUED AND PROPOSALS WILL NOT BE REQUESTED. ONLY CAPABILITY STATEMENTS ARE REQUIRED. It is emphasized that responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract.
This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a synopsis/solicitation might be published in SAM.gov if the caliber of capability statements received shows qualified contracts who could provide the services per the statement of work below. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality - No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
STATEMENT OF WORK
Safety Shoes
Background
The National Institutes of Health (NIH), Division of Occupational Health and Safety (DOHS) developed the safety shoe program to help protect and provide NIH employees personal protective equipment (PPE) whose job may put them at risk of foot injury due to occupational hazards.
Purpose
Any NIH employee whose job exposes him or her to a potential foot injury can obtain steel-toed safety shoes through the Safety Shoe Program upon approval of the individual's supervisor and their position. The DOHS subsidizes the cost of safety shoes. The subsidy may vary yearly and is based on the average price of shoes in the range of footwear found suitable by the DOHS to meet the needs of most employees. In most cases, the subsidy will completely cover the cost of appropriate safety shoes. Safety shoes made outside of the United States will not be available for purchase unless authorized by the Project Officer.
Work Requirements
All safety shoes provided by the Contractor should be a slip resistant steel toed or a steel toed composite according to OSHA Standards for Personal Protective Equipment (PPE) and American National Standard Institute (ANSI) approved. All services are to be carried out in accordance with federal regulations and guidelines. The Contractor will work with the PO or designee on all administrative and programmatic aspects. The Contractor shall NOT represent the NIH except as specifically directed.
Technical Requirements: The Contractor must have technical abilities to operate the following standard equipment and programs: computer, fax machine, copier and Microsoft Office suite including the following programs: Outlook, Word, PowerPoint, and Excel.
Place of Performance
NIH main campus located in Bethesda Maryland on the First and third Wednesday of the month.
National Institutes Animal Center in Poolesville, MD twice a year, Integrated Research Facilities located (IRF) in Frederick, MD and National Institutes of Environmental Health & Safety (NIEHS)-NC, Research Center (BRC)-Baltimore and Rocky Mountain Labs (RML)- Hamilton, Montana will obtain safety shoes from designated vendors from that area.
Inventory
The Contractor will have a well-stocked shoe mobile offering the following slip resistant boots/shoes:
8” boots
8” insulated boots
Tree climber
Brand names such as Wolverine; Hytest; Works; SRmax; Timberland, etc.
Total number of combined products are not to exceed the following:
Base year Qty 278 maximum per unit price $150
Option year 1 Qty 296 maximum per unit price $150
Option year 2 Qty 295 maximum per unit price $150
Option year 3 Qty 304 maximum per unit price $150
Option year 4 Qty 313 maximum per unit price $150
Deliverables
The Contractor will come to the NIH main campus twice a month on the first and third Wednesday of the month from 1-3:30pm. Provide all safety shoe/boots that fall within $150, $150 being the cap on shoe/boot purchased.
The Contractor shall ensure: proper space to allow two NIH employees at a time on the shoe truck to comfortable purchase safety shoes. Also, to ensure that the following equipment and footwear items below are available.
• Equipment is present and functioning
• Supplies are available
• Room is clean and presentable
• ANSI approved steel toed or steel toed composite boots
• ANSI approved Steel toed or steel toed composite shoes
• The assessment shall be included in a Monthly Activity Report.
The Contractor must also, write on the NIH 1980 shoe form the NIH ID number of each employee who purchases safety shoes.
Employees located on the off campus facilities such as Integrated Research Facility (IRF)-Frederick, Rocky Mountain Laboratory (RML) -Montana, Biomedical Research Center (BRC)-Baltimore and National Institutes of Environmental Health & Safety (NIEHS)-NC will obtain safety shoes from designated vendors from that area.
Reporting
Contractor shall provide itemized invoices for all purchases at the end of each shoe visit.
Contractor shall provide individual printed receipt attached to each NIH-1980 form.
Contractors will be required to submit monthly product sales report to the purchasing agent. Each report must contain the following information:
Contract number
Department address
Contact name and telephone number
Products order
Quantity shipped and priced charged
The Project Manager reserves the right to request additional information or to modify the reporting requirement or reporting periods.
Invoicing
Submit bi-we1.0ekly invoices to the government for all purchased items
Contract Type:
Fixed Price
Period of Performance:
12 Month Base Year, plus (4) Option Years
End.
NIH-ODOLAOSS041923 Department of Health and Human Services National Institutes of Health Office of Logisitics and Acquisition Operations
4/19/23, 6:49 PM safety Boots
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is clevan0001 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 448210 with a small business size standard of $27.50M. This requirement is a Small Business Set-Aside and only qualified sellers may submit bids. The solicitation pricing on www.UnisonMarketplace.com will start on the date this solicitation is posted, and, unless otherwise displayed at www.UnisonMarketplace.com, will end on: 2021-07-26 11:30:00.0 Eastern Time. This time supersedes the Offers Due Time listed above. FOB Destination shall be Fort Detrick, MD 21702The MICC End User requires the following items, Brand Name Only (Exact Match), to the following: LI 001: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 7R, 1, EA;LI 002: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 8R, 1, EA;LI 003: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 8.5R, 6, EA;LI 004: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 9R, 8, EA;LI 005: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 9.5R, 9, EA;LI 006: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 9.5W, 3, EA;LI 007: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 10R, 6, EA;LI 008: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 10W, 1, EA;LI 009: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 10.5R, 11, EA;LI 010: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 10.5W, 6, EA;LI 011: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 11R, 6, EA;LI 012: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 11W, 2, EA;LI 013: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 11.5R, 4, EA;LI 014: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 11.5W, 9, EA;LI 015: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 12R, 6, EA;LI 016: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 12W, 4, EA;LI 017: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 13, 3, EA;LI 018: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 13W, 3, EA;LI 019: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 14, 1, EA;LI 020: 880ST Belleville Waterproof Black Insulated Safety Toe Boot 15R, 1, EA;LI 021: Shipping, 1, EA;Solicitation and Buy Attachments***Question Submission: Interested Offerers must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.UnisonMarketplace.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***For this solicitation, MICC End User intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, Unison, Inc. Unison Marketplace has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC End User is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.UnisonMarketplace.com. There is no cost to register, review procurement data or make a bid on www.UnisonMarketplace.com. Offerers that are not currently registered to use www.UnisonMarketplace.com should proceed to www.UnisonMarketplace.com to complete their free registration. Offerers that require special considerations or assistance may contact Marketplace Support at 1.877.933.3243 or via email at marketplacesupport@unisonglobal.com. Offerers may not artificially manipulate the price of a transaction on www.UnisonMarketplace.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.UnisonMarketplace.com process or to collude with the intent or effect of hampering the competitive www.UnisonMarketplace.com process. Should Offerers require additional clarification, notify the point of contact or Marketplace Support at 1.877.933.3243 or marketplacesupport@unisonglobal.com.Use of Unison Marketplace: Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.This is currently an unfunded requirement with a high expectation that funds will be available. When and if funds become available a contract will be awarded at that time.The offeror must comply with the following commercial item terms and conditions: FAR 52.252-1, Solicitation. Provisions Incorporated by Reference; FAR 52.212-1, Instructions to Offerors; 52.212-3, Offeror Representations and Certifications; FAR 52.211-6, Brand name or Equal.The following clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions - Commercial Items. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, apply: 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-28, Post Award Small Business Program Rerepresentation; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer--System for Award Management. 52.233-4, Applicable Law for Breach of Contract Claim; The following DFARS clauses apply: DFARS 252.04-7004, Alternate A System for Award Management; 252.211-7003, Item Identification and Valuation; 252.225-7002, Qualifying Country Sources as Subcontractors; 252.232-7010, Levies on Contract Payments; 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance Of Payments Program; 252.225-7036, Buy American Act -- Free Trade Agreements -- Balance of Payments Program; 252.232-7003, Electronic Submission of Payment Requests; 252.247-7023, Primary and ALT III, Transportation of Supplies by Sea.IAW 52.204-7 System for Award Management (SAM) Registration (July 2013), the offeror must be registered in SAM and fully input their Representations and Certifications for a complete record. Information can be found at http://www.sam.gov or by calling 866-606-8220, or 334-206-7828 for international calls. 52.204-13 - System for Award Management MaintenanceShipping is FOB Destination CONUS (CONtinental U.S.).New Equipment ONLY. NO USED OR REMANUFACTURED PRODUCTS WILL BE ACCEPTED.Submitted Quotes will be valid for 45 days after the auction closing.This solicitation is issued as a Request for Quotation (RFQ), not an invitation for bid (IFB).).IAW FAR 52.252-2 Clauses Incorporated by Reference, for the extended description here is the website: https://www.acquisition.gov/The associated North American Industrial Classification System (NAICS) code
for this procurement can be found. The small business size
standard for that NAICS code can be found at https://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf"52.204-9, Personal Identity Verification of Contractor Personnel; 52.204-10,
Reporting Executive Compensation and First-Tier Subcontract Awards; 52.222-41, Service Contract Act; 52.237-2, Protection of Government
Buildings, Equipment and Vegetation; 252.201-7000, COR Clause; 252.223-7006,
Prohibition On Storage And Disposal Of Toxic And Hazardous Materials;
252.243-7001, Pricing of Contract Modifications; 252.246-7000, Material
inspection and receiving report"Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under any Federal Law.Wide Area WorkFlow Payment Instructions252.204-7012 Safeguarding of Unclassified Controlled Technical InformationAll deliveries shall be palletized when the material exceeds 250 lbs. (excluding the pallet), or exceeds 20 cubic feet, to comply with the requirements of Department of the Army Pamphlet 700-32 and MIL-STD-147E.IAW FAR 52.212-2; Evaluation - Commercial Items, the following factors shall be used to evaluate offers: technical capability of the item offered to meet the Government requirement and price. Technical capability is more important than price."No multiple awards will be made. Quotes received through Unison Marketplace will be evaluated and awarded on an all-or-nothing basis.5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Feb 2014) (LOCAL CLAUSE) Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer (Phone: (315)772-7272 or Email: usarmy.drum.acc-micc.mbx.micc@mail.mil). However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.
Headquarters U.S. Army Materiel Command
Office of Command Counsel-Deputy Command Counsel
4400 Martin Road
Rm: A6SE040.001
Redstone Arsenal, AL 35898-5000
Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil
The AMC-Level Protest procedures are found at: https://www.amc.army.mil/Connect/Legal-Resources/ .
If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures.Wide Area WorkFlow Payment InstructionsPlease address your questions through the Unison Marketplace buy. If your questions are not being answered in a timely manner, please send your question to the S2P2 Contracting Officer - usarmy.drum.acc-micc.mbx.micc@mail.mil or call 315-772-5582.In accordance with DFAR provision 252.225-7000 Buy American Act--Balance of Payments Program Certificate, I certify that each end product, except those listed in paragraphs (c)(2) or (3) of the attached provision, is a domestic end product.
****YOU MUST FILL OUT THE ATTACHED IF OTHER THAN DOMESTIC END PRODUCT IF YOU DO NOT FILL IT OUT AND YOU DELIVER OTHER THAN A DOMESTIC END PRODUCT YOUR DELIVERY WILL NOT BE ACCEPTED********** ****READ DFARs Clause 252.225-7001 to ensure your product comes from a QUALIFYING COUNTRY******* ****IF YOU QUOTE A PRODUCT OTHER THAN DOMESTIC FROM A NON-QUALIFYING COUNTRY YOUR QUOTE WILL NOT BE ACCEPTED*****Representation and Representation Disclosures
The form(s) included in the buy must be returned with your quote. Failure to return the form(s) with your quote will result in your quote not being considered for award.Reporting During Contract PerformanceEqual Opportunity
clevan0001 Department of the Army Materiel Command Mission and Installation Contracting Command Fort Drum
7/19/21, 10:11 AM