Fleet Maintenance Services (Statewide)

The New York State Fleet Maintenance Services (Group 72002, Award 23168) is a comprehensive statewide contract providing authorized users with extensive vehicle maintenance and support services. The vehicle covers maintenance, repairs, roadside assistance, and towing for light duty, medium, and heavy-duty vehicles across both New York State and nationwide. Services include systematic tracking of vehicle maintenance, warranty repair management, unscheduled maintenance authorization control, and prevention of duplicate repair work, utilizing both national account and independent automotive repair shops.

The contract is administered by the New York State Office of General Services (OGS) and was awarded to Automotive Rentals Inc. (ARI) with a performance period from August 3, 2020 to August 2, 2025, with potential extension to August 2, 2026. The contract is available to all state agencies, political subdivisions, local governments, public authorities, public school and fire districts, and certain nonprofit organizations. It includes mandatory participation goals of 1% MBE and 1% WBE, with 0% SDVOB requirements. Pricing is structured with monthly enrollment fees ranging from $5.35 to $22.00 per vehicle, depending on vehicle type and class.

The individual service IDV (PS69147) provides a standardized approach to fleet maintenance procurement, offering a single contract vehicle for participating government entities. The contract allows for flexible participation, with no guaranteed quantity commitments. Additional services include accident management, telematics, driver training, and internal shop management systems. Per occurrence fees range from $20.70 to $28.60, and the contract supports electronic ordering (EDI) with 30-day payment terms. The comprehensive nature of the contract enables authorized users to efficiently manage and maintain their vehicle fleets through a centralized, competitively solicited service agreement.