Document Digitalization Services

The Wisconsin Document Digitalization Services multi-award vehicle provides comprehensive records management and digital transformation services for state agencies and local governments. Offered through the Department of Natural Resources, this contract enables procurement of advanced document scanning, indexing, and digital file conversion services across various media types. The vehicle covers critical services including physical record preparation, digitization of documents, advanced indexing, microfiche conversion, VHS tape digitization, and record disposition. Agencies can leverage these services for processing an estimated 730,000 sheets and approximately 6,640 files, with flexible options for handling diverse document types and specialized conversion needs.

The multi-award vehicle is administered by the Wisconsin Department of Natural Resources and features six prime contractors: A King Dailey LLC, Action Digital Document Solutions LLC, DataBank IMX, Diskriter Inc, Improvyze LLC, and Legalis CMS LLC. The contract period runs from May 23, 2025, to May 22, 2028, with statewide geographic coverage across Wisconsin. Contract values vary significantly among vendors, ranging from $45,266.50 to $197,100.00, and include optional services with variable pricing structures. The vehicle supports regional document pickup services across six designated Wisconsin regions, with additional mileage rates and flat fees for non-listed locations, providing a comprehensive and flexible approach to document digitalization procurement.