Document Management Services, Document Imaging

The Ohio Requisite Program CRP30914 is an Indefinite Delivery Vehicle (IDV) focused on document management and imaging services for the Ohio Department of Commerce. The contract enables procurement of comprehensive document scanning solutions, specifically covering the preparation, scanning, and digital conversion of documents up to 11" x 17" in black and white format. The service includes creating searchable PDF files with indexed fields such as file number, form type, and date, with the capability to process approximately 168-169 standard banker boxes containing 1,606 files per fiscal year.

The IDV is awarded to Murray Ridge Production Center, Inc. located in Elyria, Ohio, and is administered by the Ohio Department of Administrative Services (DAS). The contract is effective from January 8, 2025, to June 30, 2026, with a specific project completion target of December 31, 2025. Pricing is structured at $305.00 per box, with an additional $250.00 transportation fee per pickup. The contract type is a Mandatory Use Contract, covering document imaging services within the state of Ohio, with payment terms set at net 30 days. The contract also includes provisions for secure file transportation, quality control, and document destruction following Ohio Department of Commerce review.