Document Imaging/Indexing/Data Entry

The Ohio Department of Administrative Services (DAS) has established an Indefinite Delivery Vehicle (IDV) with Weaver Industries Inc. for document scanning and management services. This Requisite Program contract (CRP30742) specifically covers document imaging, indexing, and data entry services for the Ohio Environmental Protection Agency. The primary scope includes document scanning of various sizes, with pricing structured at $0.16 per standard document (8.5" x 11" to 11" x 17") and $0.212 for larger documents like site maps, targeting an estimated annual volume of 240 boxes and approximately 600,000 images.

The IDV is awarded to Weaver Industries Inc., located in Akron, Ohio, with a contract period from July 1, 2024, through June 30, 2026. The contract is a mandatory use vehicle for the Ohio EPA, with a total estimated first-year cost of $101,310, increasing to $104,520 in the second year. Additional services include secure document transportation, quality assurance, and potential document destruction. The contract covers the state of Ohio and is administered by the Department of Administrative Services, with a 3% cost-of-living increase incorporated for the second contract year.