Document Imaging/Indexing/Data Entry

The Ohio Department of Administrative Services (DAS) Requisite Program IDV CRP30736 provides specialized document management services for state agencies, primarily focused on document scanning, imaging, indexing, and data entry. Specifically designed for the Ohio Department of Public Safety, the contract enables procurement of crash report imaging services, with an estimated 33,800 reports processed annually. Services include comprehensive document handling capabilities such as records storage, secure document destruction, and transportation services for document management.

The IDV is awarded to Weaver Industries Inc. and will operate from July 1, 2024, through June 30, 2026, covering the state of Ohio. The contract is structured as a Mandatory Use Contract under Ohio Revised Code Sections 125.60 to 125.6012, with a two-year term and a 5% cost-of-living increase in the second year. Pricing is strategically set at $5.60 per crash report in the first year (increasing to $5.88 in year two), with additional services priced at $1.26 per mile for transportation, $1.05 per box per month for storage, and $0.15 per pound for document destruction. The total estimated contract value ranges from $189,280 in the first year to $198,744 in the second year, providing a flexible procurement mechanism for Ohio state agencies.