Contract MA250000001064

This Indefinite Delivery Vehicle provides secure ballot drop boxes for election administration throughout Michigan. The contract encompasses three distinct ballot drop box models—Post Mount Depository, Ballot Thru-Wall, and Ballot Return 24-inch Square Base—each engineered to meet stringent specifications including weather resistance, rust resistance, fire suppression capability, and ADA compliance. All boxes are delivered with graphics included and priced between $2,597 and $3,964 per unit. The vehicle is designed to support Michigan's election infrastructure needs, with delivery requirements mandating fulfillment within 10 weeks of order receipt and ordering limited to a maximum of 10 units per vendor every two weeks, with shipments directed to local jurisdictions.

The IDV is managed by the Michigan Department of State, Bureau of Elections, with Spartan Construction Group Inc. designated as a prime contractor under Master Agreement No. 230000000957. The contract was executed on June 8, 2023, with a completion date of June 8, 2028, and includes three optional one-year renewal periods at the State's discretion. This is a statewide Michigan contract covering all jurisdictions within the state. The total estimated procurement value across three awarded vendors is $15,000,000, with each vendor allocated $5,000,000 in anticipated contract value. The contract operates on a net 45-day payment term with electronic funds transfer, and includes liquidated damages provisions of $5,000 plus $100 per day for late or improper deliveries.

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