BVR, RFP - Certified Paper Stock and Warehousing for Birth and Death Certificates

The Arizona Department of Health Services (ADHS) Master Agreement CTR057882 is a specialized indefinite delivery vehicle for certified paper stock and warehousing services for birth and death certificates. The contract, awarded to VeriTrace, Inc., provides a comprehensive procurement solution for high-security vital record documents. The IDV covers the production of 2,000-sheet cartons of certified paper with specific security features, including 28-pound acid-free paper, a two-tone Fourdrinier watermark, prismatic printing, and advanced security elements like overt and covert fibers. The contract enables ADHS to acquire specialized paper for distribution across Arizona county offices, with historical order volumes ranging from 646,000 to 662,000 sheets annually.

VeriTrace, Inc., a commercial printing company based in Harrison, Ohio, was awarded this master agreement on November 8, 2021, with the current contract extension running through November 7, 2026. The contract is a master agreement with a maximum five-year term, covering the entire state of Arizona. Pricing has evolved through multiple amendments, with the current carton price set at $655.00 per 2,000-sheet carton. The contract includes comprehensive insurance coverage with multiple policy types, including Commercial General Liability, Automobile Liability, Umbrella Liability, Workers' Compensation, and Professional Errors & Omissions insurance, with coverage limits ranging from $1,000,000 to $4,000,000.