Michigan Cyber Summit Event Planning

This indefinite delivery vehicle provides comprehensive event planning and execution services for the annual Michigan Cyber Summit, a multi-day, in-person conference designed to convene cybersecurity leaders and practitioners. The scope of services includes development and delivery of the primary professional conference targeting 1,000 attendees (with 40% private sector participation), a sponsor vendor reception, the Michigan High School Cyber Challenge competition (accommodating 50-150 participants), and a Michigan High School Cyber Summit student day event (projected at 600 attendees). The contractor assumes full responsibility for all event logistics, including venue selection and deposits, catering services, audio-visual production, marketing and promotional activities, and staffing. Notably, the State provides zero initial funding; the contractor is fully compensated through sponsorship and registration fees collected directly, with the contractor retaining a percentage as profit and bearing all associated costs.

Accelerate Holdings LLC (dba e.Republic, LLC), a California-based event planning firm, serves as the prime contractor for this Michigan Department of Technology, Management and Budget contract (260000000519). The contract period commenced April 29, 2026, and extends through April 28, 2029, with three optional one-year renewal periods available at the State's discretion. The engagement covers statewide Michigan operations and is structured as a hybrid contract with firm pricing throughout the contract term, subject to adjustment only upon documented evidence of cost changes and mutual written agreement. Service Level Agreements establish performance metrics with associated credits ranging from $100 to $500 per non-compliance occurrence, and liquidated damages of $1,000 plus $100 per day apply for late or improper completion.