Nationwide Data Collection for Higher Education

The National Student Clearinghouse contract provides comprehensive nationwide data collection services focused on post-secondary enrollment and achievement information for Michigan public high school graduates and postsecondary students. Services include matching student records against the Clearinghouse's national database, delivering detailed Response Files containing enrollment and degree completion data, and generating StudentTracker reports for high schools. The contract encompasses secondary file services with tiered annual pricing based on matching up to eight years of historic graduate data and processing up to four request files per calendar year, as well as postsecondary file services priced on a per-student basis with differentiated rates depending on institutional participation in DegreeVerify and EnrollmentVerify services. The Contractor must deliver Response Files within 30 days of request receipt and provide replacement files within ten business days if deficiencies are identified.

The National Student Clearinghouse serves as the prime contractor for this contract with the State of Michigan Department of Technology, Management and Budget (DTMB). The contract is effective September 1, 2023, and expires on August 31, 2028, with one optional one-year renewal period at the State's sole discretion. The estimated aggregate contract value is $755,352.00, with secondary file pricing ranging from $161,400.00 in Year 1 to $148,488.00 annually for subsequent years, while postsecondary pricing is calculated at $0.10 per student for non-participating institutions and $0.05 per student for participating institutions. Payment is rendered NET 45 via Electronic Funds Transfer, with liquidated damages provisions capped at ten percent of total contract value or $10,000 for late deliverables.