Braille Transcription and Proofreading

This indefinite delivery vehicle establishes a comprehensive procurement mechanism for professional Braille transcription and proofreading services designed specifically for educational materials. The contract covers the conversion of educational textbooks and fiction materials into Braille format for students with visual impairments attending Michigan schools. All transcription services must be performed by Library of Congress Certified Braille Transcriptionists, with proofreading conducted by teams consisting of both sighted and visually impaired personnel knowledgeable in Braille. The scope includes multiple code types—Unified English Braille (UEB) code, UEB/music code, and tactile graphics—with pricing established on a per-page basis ranging from $3.00 to $6.00 per page depending on complexity. The contractor is expected to deliver approximately 5 to 10 volumes monthly with project completion timelines negotiated to meet legal requirements for material delivery.

Prime contractor United Transcribers, LLC, an Indiana Limited Liability Company, was selected to provide these services through the Michigan Department of Technology, Management & Budget (DTMB), with administrative oversight by the Michigan Department of Education Low Incidence Outreach office. The contract period runs from April 4, 2022, through April 3, 2027, with one optional five-year renewal period available at the State's sole discretion. The estimated contract value at execution is $115,000.00, with payment terms of Net 45 days. The contract is not a requirements contract, and the State reserves the right to add additional qualified vendors to the pool throughout the term. Service-level agreement penalties apply for non-compliance with delivery requirements, beginning at $100 for each of the first five occurrences and escalating to $500 thereafter in each calendar year.