Service charge 20% and 5 more items
State & local contract award Virginia Awarded
- Contract number
- PO05454754
- Awardee
- In Case You Travel LLC
- Contracting organization
- Department of Corrections - Academy
- Cumulative value
- $17,317
About this award
The Virginia Department of Corrections - Academy awarded a contract to In Case You Travel LLC on August 28, 2026, with a cumulative value of $17,316.63 for event planning and management services. The prime contractor will deliver a comprehensive service awards event scheduled for October 8, 2026, at the Westin Richmond's Chesapeake Ballroom and Foyer. The event is designed to accommodate approximately 250 attendees and will be coordinated through the Department of Corrections Headquarters Human Resources department under the attention of Christi Munford.
The scope of work encompasses full event management and coordination, including venue setup, registration table configuration with round tables, linens, centerpieces, and seating for 250 attendees. The contractor will provide audio-visual equipment rental through Encore, featuring cordless microphone, podium, LCD projector with projection screen, integrated sound system, internet access, and on-site technical support with backup equipment. Additionally, the contract includes a hot buffet lunch service priced at $19.00 per person with dietary accommodations, a 20 percent service charge, event management and coordination services, room rental tax, and all associated venue rental fees.
Line items
| Item | Total |
|---|---|
| Service charge 20% | $1,034.00 |
| Event: vadoc HQ service awards date: october 8, 2026 place: westin richmond's chesapeake ballroom (4769SF) & foyer (1956SF) attendees-approximately 250 with final headcount provided by a mutually agreed upon date prior to the event. Parking-provided at no cost to the attendees space will be set up… | $5,170.00 |
| Encore rental of audio visual equipment to include: 1. One (1) cordless microphone 2. One (1) podium/lectern 3. One(1) LCD projector and projection screen 4. Sound system and full integration 5. Complimentary internet access throughout all meeting space 6. On-site encore AV technician present… | $4,495.63 |
| Hot buffet lunch served 12:30-1:30 date: october 8, 2026 lunch pricing is all inclusive of tax and service charges at $19.00 per person and will not exceed approved GSA rate. Menu options will be mutually agreed upon prior to the event date. Vegetarian, vegan, and allergy conscious meal options ware… | $4,750.00 |
| Event: vadoc HQ service awards date: october 8, 2026 place: westin richmond's chesapeake ballroom (4769SF) & foyer (1956SF) event management & coordination services- all meeting and event spaces will be fully set up and ready a minimum of 24 hours prior to the 11:00 am registration start time.… | $1,350.00 |
| Event: vadoc HQ service awards date: october 8, 2026 place: westin richmond's chesapeake ballroom (4769SF) & foyer (1956SF) room rental tax | $517.00 |
Award details come from logi.cgieva.com. Updated .
Quick answers
Who was awarded contract PO05454754?
Contract PO05454754 was awarded to In Case You Travel LLC by Department of Corrections - Academy in Virginia on August 28, 2026.
How much is contract PO05454754 worth?
Its cumulative value is $17,317.
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