Audio Visual - Encore Quote 3438-5685 and 3 more items

The Virginia Department of Behavioral Health and Developmental Services awarded a contract to Forest Avenue Hotel Association, LLC, doing business as The W, on July 30, 2026, with a cumulative value of $26,009.63. The contract encompasses event services and accommodations, with all deliverables directed to Glencora Gudger. The scope of work includes audio-visual equipment rental (Encore Quote 3438-5685) valued at $7,709.63, room rental services totaling $12,000.00 across multiple salon configurations for general sessions and breakout meetings (Chesapeake Salon AB, Chesapeake Salon C, Blue Ridge Salons AB, C, and DE, and Shenandoah Salon BC), and per diem meal services for 150 attendees at $20.00 per person for breakfast and $22.00 per person for lunch.

The contract represents a single procurement action for what appears to be a conference or training event, with inclusive meal provisions and dedicated meeting space rental constituting the primary service components. The total contract value of approximately $26,000 reflects the aggregated costs of audiovisual support, facility rental across multiple breakout spaces, and catered meal services for the anticipated 150-person attendance.