Meeting Space: Evansham Ballrooms B&C at Wytheville Meeting Center set banquet rounds for 150 people… and 2 more items

The Town of Wytheville has been awarded contract PO05362996-V2 by the Virginia Department of Education on August 20, 2026, with a cumulative contract value of $1,182.00. The prime contractor will provide meeting space and ancillary services at the Evansham Ballrooms B&C located at the Wytheville Meeting Center. Services include the provision of meeting space configured for 150 people in banquet-style seating, a registration area with tables and seating positioned outside the ballroom entrance, and facility access beginning at 7:00 a.m. to accommodate staff setup and preparation activities.

The contract encompasses three primary line items: meeting space rental at $600; audio-visual equipment setup and provision at $60, which includes a projector, screen, wireless microphone, podium, laptop interface for computer presentations with audio capability, and wireless internet access; and catered breakfast service for 87 attendees at $6 per person, with service delivery required by 8:15 a.m., including a working breakfast and mid-morning break consisting of pastries, whole fruit, coffee, and hot tea. All deliverables are designated for the Virginia Department of Education.