Conference space rental, catering, and AV services for the Fall 2026 Prevention Summit on October 6…

The Commonwealth of Virginia's Department of Behavioral Health and Developmental Services awarded contract PO05335981-V2 to Roanoke Airport Hotel Partners LLC on May 17, 2026. The prime contractor will provide conference space rental, catering, and audiovisual services for the Fall 2026 Prevention Summit scheduled for October 6, 2026, at the Holiday Inn in Roanoke, Virginia. The estimated contract value is $6,053.80, subject to final adjustment based on actual attendee participation. Services include meeting room rental, breakfast and lunch provisions, coffee service throughout the event, and audiovisual equipment comprising a screen, projector, and microphone system.

The event is anticipated to accommodate approximately 150 participants and will be delivered to the contracting organization's address at 1220 Bank Street, Richmond, Virginia 23291. The contractor will also facilitate government rate bookings at the Holiday Inn for Community Services Boards (CSBs) attending the summit, though a formal room block is not currently established. The contract represents a single, discrete service delivery for the specified conference date, with final pricing contingent upon confirmed attendee enrollment.