Event Facility Cost - Inclusive of HCVB Enhancements, HRCC Discount and Tax + Equipment Rentals… and 8 more items
State & local contract award Virginia Awarded
- Contract number
- PO05261605-V2
- Awardee
- Embassy Suites Convention Ctr. - Hampton
- Contracting organization
- Department of Criminal Justice Services
- Cumulative value
- $83,985
About this award
The Virginia Department of Criminal Justice Services awarded contract PO05261605-V2 to Embassy Suites Convention Center - Hampton for an event facility and related services with a cumulative value of $83,985.31. The contract period runs from August 31 through September 4, 2026, with all services delivered to Karen Sullivan at the Embassy Suites Convention Center location in Hampton, Virginia. The primary deliverable is event facility rental inclusive of Hampton Convention & Visitors Bureau enhancements, Hampton Roads Chamber of Commerce discounts, equipment rentals (risers, staging, exhibitor tables and utilities, water stations), changeover fees, and WiFi connectivity, totaling $12,845.82.
The contract also encompasses lodging accommodations for 242 single and double occupancy room nights at $117 per night, totaling $28,314.00, as well as food and beverage services including buffet lunches for 400 persons (200 per day on September 2-3) at $23.18 per person, all-day and half-day coffee service with tea bags across four days totaling approximately $3,923.18, and afternoon break service on September 2-3. Audio/visual equipment and services, inclusive of discounts and applicable taxes, account for $29,629.31 of the contract value. The comprehensive scope indicates this award supports a multi-day conference or training event hosted by the Department of Criminal Justice Services.
Line items
| Item | Total |
|---|---|
| Event Facility Cost - Inclusive of HCVB Enhancements, HRCC Discount and Tax + Equipment Rentals (Risers, Staging, Exhibitor Tables, Exhibitor Utilities, Water Stations), Changeover Fee, WiFi Connections and Credit from School Safety Conference (Sales Tax from the Exhibitor Tables) Tuesday, September… | $12,845.82 |
| All-Day Coffee Service (by the gallon-on consumption) and Tea Bags (per bag-on consumption) September 1, 2026 Service per gallon $50.00 INCLUSIVE - 10 gallons Price per tea bag $3.66 INCLUSIVE - 30 bags | $609.76 |
| Half-Day Coffee Service (by the gallon-on consumption) and Tea Bags (per bag-on consumption) September 4, 2026 Service per gallon $50.00 INCLUSIVE - 13 gallons Price per tea bag $3.66 INCLUSIVE - 9 bags | $682.88 |
| Buffet Lunches: September 2 and 3, 2026 Service for 200 people each day $19.00 GSA per diem X 22% Service Charge per person (HAMPTON CITY & STATE TAX EXEMPT) | $9,272.00 |
| Audio/Visual Equipment and Services - Inclusive of Discounts, Service Charge and Tax | $29,629.31 |
| Lodging Costs: Room Rate $100.00 X 15% + $2.00 Cultural Fee X 242 TOTAL single and double occupancy room nights Check In Monday, August 31, 2026 - Check Out Friday, September 4, 2026 | $28,314.00 |
| All-Day Coffee Service (by the gallon-on consumption) and Tea Bags (per bag-on consumption) September 2, 2026 Service per gallon $50.00 INCLUSIVE - 25 gallons Price per tea bag $3.66 INCLUSIVE - 20 bags | $1,323.09 |
| All-Day Coffee Service (by the gallon-on consumption) and Tea Bags (per bag-on consumption) September 3, 2026 Service per gallon $50.00 INCLUSIVE - 25 gallons Price per tea bag $3.66 INCLUSIVE - 16 bags | $1,308.45 |
| PM Break Service: September 2 and 3, 2026 $3000 CVB Enhancement - Breaks totaled $2986.56 | — |
Award details come from logi.cgieva.com. Updated .
Quick answers
Who was awarded contract PO05261605-V2?
Contract PO05261605-V2 was awarded to Embassy Suites Convention Ctr. - Hampton by Department of Criminal Justice Services in Virginia on September 18, 2026.
How much is contract PO05261605-V2 worth?
Its cumulative value is $83,985.
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