Project Management - Project Imaging Service and 6 more items

The Virginia Department of Energy awarded contract PO05139268-V4 to Access/Access Information Management of Georgia on August 20, 2026, with a cumulative value of $9,544.86. The contract encompasses document imaging and records management services delivered to Jennifer Dillemuth. Services include project management for imaging initiatives, conversion of microfilm to indexed Portable Document Format (PDF) files with delivery via Secure File Transfer Protocol (SFTP), and database setup for the imaging system. The contract also incorporates a one-year period for document storage in standard containers and certified shredding services for document destruction.

The contract line items reflect multiple imaging conversion tasks totaling approximately 141,049 microfilm images to be converted to PDF format at rates of $0.06 and $0.0578 per image, respectively, with provisions for ten annual rescans. Additional services include project management ($300 total for two units), database configuration ($1,000), container storage ($4.20), and certified shred destruction services ($5.70 per cubic foot). The contract value was incrementally increased by $82.33 to address additional destruction charges. All services are designated for delivery to the specified recipient, with the imaging conversion and storage services representing the primary cost drivers under this award.