HRCC Meeting Room Audio/Visual Package for All Staff Meeting 10/21/2026 Encore Quote # 1641-5205 and 1 more item

The Virginia Department of Health awarded a contract to The Hampton Roads Convention Center under contract number PCO05430607, effective August 5, 2026, with a cumulative value of $7,965.90. The contract encompasses two primary line items supporting an all-staff meeting scheduled for October 21, 2026, at the Hampton Roads Convention Center in Hampton, Virginia. The first line item provides audio/visual equipment and services, valued at $6,316.90, based on Encore Quote #1641-5205. The second line item covers venue rental services, valued at $1,649.00, including use of the Ballroom with pre-function space and three breakout session rooms (Rooms 201, 202, and 203) as detailed in Hampton Roads Convention Center Event Proposal 3795.

The deliverables under this contract are limited to facility and technology support services for a single event. Performance will take place at the Hampton Roads Convention Center located at the specified delivery address. The contract represents a fixed-price arrangement for event space rental and audio/visual support infrastructure necessary to accommodate the Virginia Department of Health's all-staff meeting, with no indication of renewal or extension provisions based on the documentation provided.