2026 Statewide Unit Heads Conference: Rental of Magnolia Ballroom ($1,200.00), Breakout Room… and 16 more items
Virginia Awarded
- Contract number
- PO05483018
- Awardee
- Book It Now
- Contracting organization
- Department of Corrections
- Cumulative value
- $37,963
About this award
The Virginia Department of Corrections has awarded a contract to Book It Now for event planning and management services related to the 2026 Statewide Unit Heads Conference, with a cumulative contract value of $37,963.00. The conference will be held over three days from September 15-17, 2026, with all services delivered to Stephanie Plunkett at an unspecified venue location. Book It Now will provide comprehensive event coordination services including venue rental, audio-visual equipment and technical support, catering services, and a professional conference planning fee totaling $5,700.00.
The scope of work encompasses facility rental for the Magnolia Ballroom and multiple breakout rooms across all three conference days, with full setup and teardown services. Catering services include breakfast buffets ($18.00 per person), lunch buffets ($20.00 per person), and morning and afternoon breaks ($10.00 per person) for approximately 150 attendees on each day. Audio-visual support includes risers, wireless microphone systems, liquid crystal display projectors, large screens, and on-site technical personnel for both the main ballroom and breakout room setups. The contract was awarded on September 28, 2026.
Line items
| Item | Total |
|---|---|
| 2026 Statewide Unit Heads Conference: Rental of Magnolia Ballroom ($1,200.00), Breakout Room "Pine" ($100.00), Breakout Room "Oak" ($100.00), Breakout Room "Maple" ($100.00), Breakout Room "Elm" ($100.00), Breakout Room "Dogwood I" ($100.00), and Breakout Room "Dogwood II" ($100.00) to include setup… | $1,800.00 |
| 2026 Statewide Unit Heads Conference: Audio Visual services and equipment to include setup of the Magnolia Ballroom (Riser @ $500.00; Podium with wireless microphone @ $75.00; (2) Wireless Lapel Microphones @ $175.00; House Sound System @ $100.00; (2) LCD Projectors @ $375.00; (2) Large Screens @… | $2,575.00 |
| 2026 Statewide Unit Heads Conference: Breakfast Buffet @ $18.00 for 150 persons on 9/15/2026 from 7:30 am to 8:30 am. | $2,700.00 |
| 2026 Statewide Unit Heads Conference: AM Break @ $10.00 for 150 persons on 9/15/2026 from 9:45 am to 10:00 am. | $1,500.00 |
| 2026 Statewide Unit Heads Conference: PM Break @ $10.00 for 150 persons on 9/15/2026 from 2:30 pm to 3:00 pm. | $1,500.00 |
| 2026 Statewide Unit Heads Conference: Rental of Magnolia Ballroom ($1,200.00), Breakout Room "Pine" ($100.00), Breakout Room "Oak" ($100.00), Breakout Room "Maple" ($100.00), Breakout Room "Elm" ($100.00), Breakout Room "Dogwood I" ($100.00), and Breakout Room "Dogwood II" ($100.00) to include setup… | $1,800.00 |
| 2026 Statewide Unit Heads Conference: Audio Visual services and equipment to include setup of the Magnolia Ballroom (Riser @ $500.00; Podium with wireless microphone @ $75.00; (2) Wireless Lapel Microphones @ $175.00; House Sound System @ $100.00; (2) LCD Projectors @ $375.00; (2) Large Screens @… | $2,575.00 |
| 2026 Statewide Unit Heads Conference: Lunch Buffet @ $20.00 for 150 persons on 9/15/2026 from 11:30 am to 12:30 pm. | $3,000.00 |
| 2026 Statewide Unit Heads Conference: Breakfast Buffet @ $18.00 for 150 persons on 9/16/2026 from 7:30 am to 8:30 am. | $2,700.00 |
| 2026 Statewide Unit Heads Conference: Lunch Buffet @ $20.00 for 150 persons on 9/16/2026 from 12:00 pm to 1:00 pm. | $3,000.00 |
| 2026 Statewide Unit Heads Conference: PM Break @ $10.00 for 150 persons on 9/16/2026 from 2:45 pm to 3:15 pm. | $1,500.00 |
| 2026 Statewide Unit Heads Conference: AM Break @ $10.00 for 150 persons on 9/16/2026 from 10:30 am to 11:00 am. | $1,500.00 |
| 2026 Statewide Unit Heads Conference: Rental of Magnolia Ballroom ($600.00), Breakout Room "Dogwood I" ($100.00), and Breakout Room "Dogwood II" ($0.00) to include setup and teardown of event space on 9/17/2026 from 7:30 am - 12:00 pm. | $700.00 |
| 2026 Statewide Unit Heads Conference: Audio Visual services and equipment to include setup of the Magnolia Ballroom (Riser @ $0.00; Podium with wireless microphone @ $75.00; (2) Wireless Lapel Microphones @ $175.00; House Sound System @ $100.00; (2) LCD Projectors @ $188.00; (2) Large Screens @… | $1,213.00 |
| 2026 Statewide Unit Heads Conference: AM Break @ $10.00 for 150 persons on 9/17/2026 from 10:30 am to 11:00 am. | $1,500.00 |
| 2026 Statewide Unit Heads Conference: Breakfast Buffet @ $18.00 for 150 persons on 9/17/2026 from 7:30 am to 8:30 am. | $2,700.00 |
| 2026 Statewide Unit Heads Conference: Book It Now Conference Planning Fee | $5,700.00 |
Show all 17
Award details come from logi.cgieva.com. Updated .
Quick answers
Who was awarded contract PO05483018?
Contract PO05483018 was awarded to Book It Now by Department of Corrections in Virginia on September 28, 2026.
How much is contract PO05483018 worth?
Its cumulative value is $37,963.
Is contract PO05483018 an order under another contract?
Yes. It was placed under contract CTR056911.
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