Meeting space, food and beverage for educational conference entitled Heart and Vascular Symposium and 8 more items

The University of Nebraska, through its Medical Center (UNMC), awarded a contract to Omaha Hotel LLC (Hilton Omaha) for hosting the Heart and Vascular Symposium on October 10-11, 2025. The contract, valued at $30,000, encompasses comprehensive event services including meeting space rental, food and beverage provisions, and associated logistical support. Specific venues for the event include Ballroom C and Ballrooms D & E at the Hilton Omaha, with the contract covering detailed scheduling for event setup, meals, breaks, exhibitions, and a reception.

The contract includes multiple line items beyond core event services, such as insurance coverage provisions including Cyber Liability Insurance, Commercial General Liability Insurance, and Technology Services Liability Insurance. Additional administrative components cover debarment list verification, work status verification services, and notice and communication services. The agreement is governed by Nebraska state law, with an initial deposit of $3,000 required at signing and final payment due 30 days before the event. The contract remains on a first-option basis until March 14, 2025, and includes provisions for potential event cancellation with a structured damages assessment.