Contract DOC1392733444

The University of Nebraska awarded a $70,000 contract to JDHQ Hotels LLC, doing business as Embassy Suites by Hilton Lincoln, for accommodations and event services supporting the 2026 Nebraska Conference for Undergraduate Women in Mathematics (NCUWM). The contract, executed in Lancaster County, Nebraska, covers a four-day event scheduled January 29 through February 1, 2026. Services include a reserved block of 290 guest rooms at a net rate of $129.00 per room per night, meeting space, catering and food and beverage services with a 25 percent service charge, and parking facilities.

The total contract value of $70K comprises an agreed minimum room night revenue of $37,410, an agreed minimum food and beverage revenue of $20,000, and a sliding-scale room rental fee ranging from $3,000 to $16,000 based on occupancy levels. The University of Nebraska's Center for Science, Math & Computer Education designated this procurement as a non-competitive purchase under Board of Regents Policy 6.2.1.10(f), citing the unique characteristics and specific operational capacity requirements of the hotel facility. The University is obligated to provide a rooming list by January 7, 2026, with final attendance guarantees required three working days prior to event commencement. The agreement permits 20 percent attrition from the agreed minimum room night revenue and establishes cancellation fees ranging from 50 to 90 percent depending on notice provided.