Contract CW41092

The University of Nebraska, through the Board of Regents, awarded a Master Agreement to Project Travel, LLC (doing business as Via TRM) for specialized traveler relationship management software licensing. The non-competitive procurement, valued at $108,560 over the three-year initial term (January 30, 2026 through February 28, 2029), was justified based on Via TRM's exclusive provision of specialized software that replicates functionality unavailable through alternative study abroad management systems. The contract encompasses software-as-a-service licenses for traveler relationship management functions across three University of Nebraska campuses: University of Nebraska-Lincoln, University of Nebraska at Omaha, and University of Nebraska at Kearney, with differentiated annual allocations reflecting each campus's utilization requirements.

The deliverables include annual software licensing with pricing structured according to the number of on-site travelers and administrative users, with capacity overages billed at $600 per 20 additional on-site travelers. The base contract provides cumulative annual values of $39,520 (Year 1), $34,520 (Year 2), and $34,520 (Year 3), with campus-specific allocations including professional services and one-time setup fees. The agreement permits procurement of additional services and administrative user licenses at prorated costs throughout the contract term and includes two optional one-year renewal periods contingent upon mutual written agreement or continued performance by the vendor.