Contract CW35341

The University of Nebraska Medical Center (UNMC), a contracting organization of the State of Nebraska, awarded a contract to Omaha Embassy Suites Atrium TRS III LP (d/b/a Embassy Suites by Hilton Omaha Downtown / Old Market) for hospitality and event services in support of the 3rd Annual UNMC Transplant Symposium. The contract, executed in August 2025 with an award date of May 14, 2026, encompasses meeting space rental, food and beverage services, and a complimentary guest room block of 20 rooms (10 single and 10 double occupancy) at $159 per night. The place of performance is the hotel facility located in Omaha, Nebraska, with the event scheduled for May 14-16, 2026. The contract amount is $35,000, representing the agreed minimum food and beverage revenue requirement.

The prime contractor's deliverables include waived meeting room rental fees contingent upon meeting the $35,000 food and beverage minimum, specialized concessions such as a 15 percent discount on food services (excluding bar services) and audio/visual services, complimentary wireless internet access, and discounted event and overnight parking at $15 per space. A 25 percent service charge applies to all event-related charges, plus applicable taxes. Payment is structured in three installments: an initial deposit of $11,977 upon agreement execution, a second payment of $23,953 due 90 days prior to the event, and a final payment of $11,977 due two weeks before the event, with the remaining balance due three days prior to arrival. The contract is governed by Nebraska state law.