1 King Bed 2 Room Suite and 11 more items

The University of Nebraska Board of Regents awarded a hospitality services contract to Embassy Suites by Hilton Madison Downtown for $11,661.00, effective April 9–12, 2026. The contract covers accommodations and event services for the Huskers Softball event at the hotel located at 231 South Pinckney Street, Madison, Wisconsin 53703. The hotel will provide 30 guest rooms across two suite configurations: 7 one-bedroom suites with one king bed and 16 two-bedroom suites with two queen beds, all at $169.00 per room per night across three nights (April 9–11, 2026). The contract includes complimentary meeting room rental (Hamilton Ballroom) and complimentary guest amenities including daily breakfast, evening reception, fitness center access, business center access, and Wi-Fi for one room.

The agreement establishes tiered cancellation damages ranging from 40 percent to 80 percent of the contracted revenue based on notice period, and an attrition clause requiring 80 percent minimum room occupancy with liquidated damages assessed if occupancy falls below this threshold. Additional charges apply for ancillary services including bus parking ($75.00), valet parking ($40.00), and audio-visual equipment setup ($490.00). Food and beverage pricing is to be negotiated 90 days prior to the event. Final rooming lists are due by March 10, 2026, with a standard 72-hour cancellation policy applicable to all reservations.