Records Storage Services for Account #701 Accessioning-Onsite Pickup Term: 7/1/2026-6/30/2027… and 4 more items

The Florida Department of Health has awarded contract C796B3, valued at $71,014.14, for records storage and management services for Account #701. The contract period runs from July 1, 2026 through June 30, 2027, with primary performance in Leon County, Florida. Services include on-site records accessioning and pickup from within Leon County, receipt and processing of records delivered from locations outside Leon County, administrative processing, record keeping, and system training on the Total Recall System. The contract encompasses storage for approximately 10,906 cartons across multiple delivery and storage configurations, with pricing tiered based on whether records are picked up on-site ($1.45 per cubic foot carton) or delivered from outside the county ($0.50 per cubic foot carton).

The contract also provides for disposal services, monthly storage and reference services, and related ancillary functions. Disposal services include removal and destruction of cartons at $0.40 per carton, with free monitoring of retention schedules and notification of records eligible for destruction. Storage and reference services are provided at $0.27 per month per carton, including short and long-term storage in a restricted access facility equipped with intrusion and sprinkler systems, with free retrieval and refiling services during standard business hours (Monday-Friday, 8 a.m. to 5 p.m.) and after-hours or holiday services available at $75 per hour. All services include delivery and pickup within Leon County.