Vendor will provide document imaging services for Escambia, Okaloosa, Santa Rosa, Walton…

The Florida Department of Environmental Protection has awarded contract C78AC7 for document imaging services covering five counties: Escambia, Okaloosa, Santa Rosa, Walton, and Washington. The contract, valued at $3,000 annually, commenced on July 1, 2026, and will conclude on June 30, 2027. The service package includes unlimited user access, telephone and email support, ongoing document storage, and monthly digital backup capabilities. Overage charges are assessed at $0.02 per page beyond the included monthly allotment.

The service offering encompasses Package A (Scan, Store & Optical Character Recognition for 0–10,000 new pages monthly at $150.00) and Package G (four additional file cabinets at $25 each totaling $100.00), resulting in a total monthly fee of $250.00. The contract authorizes advance payments in accordance with Florida Statute Section 215.422(15), based on the determination that document imaging services are essential to agency operations, that cost savings exceed foregone investment earnings, and that such services are available only through advance payment arrangements.