Blanket purchase order for the continuation of record management required by State of Florida…

The Agency for Health Care Administration (AHCA), State of Florida, awarded a blanket purchase order contract (C76C9C) valued at $25,000.00 for record management services on an as-needed basis. The contract period runs from July 1, 2026, through June 30, 2027. The primary place of performance is Leon County, with services available statewide. The contractor name has not been disclosed in the provided materials. Services are structured around cubic footage cartons and include accessioning, storage, retrieval, and deaccession functions to support the State's record retention obligations under Florida statutes.

The service offerings encompass onsite pickup and delivery (priced at $1.45 per cubic foot carton within Leon County), monthly storage fees ($0.27 per cubic foot carton), non-standard box storage for agency materials ($0.58 per box monthly), and specialized services including emergency access ($75.00 per hour, available 24/7), storage carton supplies ($5.00 per flat of 25 units), and tiered transportation fees for locations outside Leon County (ranging from $20.00 to $40.00 per trip depending on distance). The contract includes administrative processing, Total Recall system training, free Monday-through-Friday retrieval services, restricted-access storage with intrusion alarm and sprinkler protection, and free monitoring of record retention schedules.