48-month lease on (1) BizHub C251i, 25 copy per minute color digital copier/printer/scanner, (2)…

The Florida Department of Highway Safety and Motor Vehicles has awarded a contract for a 48-month equipment lease and maintenance agreement with an estimated total value of $7,241.76. The contract, effective September 29, 2026, through September 28, 2030, covers a Ricoh BizHub C251i multifunction digital copier/printer/scanner system with ancillary equipment including paper drawers, bypass tray, finisher, and power filter. The equipment will be installed at the Department's facility located at 2900 Apalachee Parkway, Room B-315, Tallahassee, Florida, with Copyfax2000 designated as the installing dealer.

The contract includes a comprehensive maintenance plan covering all parts, labor, and supplies for both black and white and color image reproduction. Monthly costs total $150.87, comprised of $114.37 for equipment lease and accessories, $6.50 for black and white maintenance at a zero-base rate of $0.0065 per page for an estimated 1,000 monthly units, and $30.00 for color maintenance at $0.05 per page for an estimated 600 monthly units. Overage charges apply at the same per-copy rates for usage exceeding estimated volumes. Monthly invoices are to be directed to MFD-Copiers@flhsmv.gov, with equipment delivery coordination through Quinton McCray at (850) 617-3355.