FY 25-26 - Maintenance Plan - Cost per Copy Black & White @ $0.0079 Estimated 10,000 black copies… and 7 more items

The Florida Department of Corrections awarded contract EP526713 effective April 25, 2026, through April 24, 2029. The contract establishes a three-year copier and maintenance solution utilizing BIZHUB 451i multifunction devices configured with document feeders, cabinets, staple finishers, relay units, and power protection equipment. Equipment leasing commences in fiscal year 2025-26 and continues through the contract completion date, with quarterly lease payments of $583.89 per unit. All lease arrangements include integrated service, parts, labor, supplies, and toner, excluding paper costs. The total contract value is $9,850.68.

The service delivery encompasses both equipment leasing and cost-per-copy maintenance plans throughout the performance period. Maintenance plan pricing is established at $0.0079 per black and white copy, calculated against estimated monthly volumes of 10,000 copies, yielding a baseline monthly cost of $79.00. Maintenance plan quantities and associated costs vary by fiscal year, corresponding to the operational needs of the Department of Corrections. The contract structure indicates phased equipment deployment across fiscal years 2025-26 through 2028-29, with maintenance coverage extending through the final contract year to ensure continuous copier operations and support services.