Months 2-13 of a 36-month lease for ESTUDIO 3525ac Digital Color Copier/Printer/Scanning System…

The Florida Department of Environmental Protection has awarded a contract for the lease and maintenance of an ESTUDIO 3525ac Digital Color Copier/Printer/Scanning System at its facility located at 4801 Camp Ranch Road, Gainesville, Florida. The contract, awarded July 1, 2026, covers months 2–13 of a 36-month lease period running from June 1, 2026, through May 31, 2029. The contract value for Fiscal Year 2026–2027 is $2,472.00, representing 12 months of service at a monthly rate of $206.00. The multifunction device (Serial Number CNAL40694) includes integrated scanning, printing, and copying capabilities in both color and black-and-white formats, along with optional accessories such as a dual scanning document feeder, multi-stapler finisher, bridge kit, and large-capacity feeder.

The service agreement encompasses all equipment maintenance, preventative maintenance kits, parts, toner, color toner, labor, training, setup, and delivery. The contract utilizes a hybrid pricing model combining a base monthly rate of $137.09 with variable costs for black-and-white copies at $0.0042 per copy and color copies at $0.037 per copy. The cost structure excludes paper and staples. Upon lease conclusion, the vendor is required to sanitize the hard drive and provide certification of sanitization. The arrangement provides for monthly invoicing upon service completion, acceptance, and receipt of itemized invoices, with partial payments permitted.