COPIER LEASE Per Terms and Conditions of 44100000-24-NASPO-ACS Multi-Function Devices, Copiers…

The State of Florida, Department of Environmental Protection, awarded a copier lease contract on July 1, 2026, with a completion date of June 30, 2027, and an annual contract value of $2,270.16. The contract is for the lease of a Hewlett-Packard (HP) PageWide Managed Color Multifunction Copier (Model LaserJet Managed Flow MFPE786z Printer, 5QJ94A) to be located at Lake Griffin State Park. The lease agreement covers months 17 through 28 of a 60-month lease period, with the overall copier lease term running from March 1, 2025, through February 28, 2030. The monthly service cost of $189.18 includes a base unit rate of $92.81 per month plus a forecasted click charge of $96.37 based on anticipated monthly usage of 1,440 monochrome and 960 color copies.

The contract encompasses all equipment maintenance and supplies, including labor, parts, toner, staples, and drums, with the exception of paper. Invoicing occurs monthly upon completion of services, acceptance, and receipt of an itemized invoice, with partial payments permitted. The contract was awarded under the NASPO Value Point Master Agreement Number 187822 for Multi-Function Devices, Copiers, and Related Software and Services (contract designation C7784C). An additional benefit included in the State of Florida contract provides for free hard disk drive sanitation at the conclusion of the copier lease term.