NLM Bibliographic Assistance IDIQ 2014-2019

The National Library of Medicine established a Master IDIQ for bibliographic assistance in cataloging Germanic and Romance language monographs on June 10, 2014, with ordering closed as of June 30, 2019. This vehicle is no longer active for new task orders.

The vehicle contracted expert services to produce limited or copy-cataloged bibliographic records for approximately 600–1,500 foreign language monographs, with work distributed across German (38%), French (24%), Italian (14%), Spanish (12%), Romanian (7%), Dutch (3%), Catalan (1%), and Portuguese (1%) materials. Approximately 70% of items required copy cataloging and 30% required original limited-level RDA cataloging. Work performed at cataloging centers to support the Library's mandate of providing bibliographic control and announcing acquisitions to the biomedical library community.

Seven task orders were awarded between June 2014 and June 2017, with activity concentrated in the first two years. Costabile Associates Inc. dominated the prime contractor base, capturing four orders totaling $236 thousand of the vehicle's $330 thousand combined potential value. VNS Group, Inc. held three orders worth $94 thousand. All $330 thousand in potential value has been obligated. Task orders ranged from approximately $30 thousand to $59 thousand with firm fixed pricing, and performance periods typically extended one to two years.

Customer concentration was skewed toward the National Institute of Environmental Health Sciences (five orders, $239 thousand combined potential value), with the National Library of Medicine placing the remaining two orders totaling $91 thousand. Set-aside distribution favored small business: five orders (71%) were designated Total Small Business, while two orders (29%) carried no set-aside.

Since ordering closed over seven years ago and all potential value under the vehicle has been obligated, this vehicle offers no current pursuit opportunity.

The National Library of Medicine (NLM), Library Operations has awarded a Master IDIQ for Bibliographic Assistance for Cataloging of Germanic and Romance Language Monographs. NLM intends to acquire limited or copy-cataloged bibliographic records for 600-1500 foreign language monographs. The materials will be a mix specifically of Catalan (1%), Dutch (3%), French (24%), German (38%), Italian (14%), Portuguese (1%), Romanian (7%), and Spanish (12%). It is anticipated that approximately 70% of the items will require copy cataloging and 30% will require original limited level RDA cataloging. Contracted cataloging assistance has been an essential activity for the last several years during which the Cataloging and Metadata Management section contracted for the cataloging of foreign language materials in order to meet its mandate of providing bibliographic control and for announcing the Library's acquisitions to the biomedical library community.