Base Operating Support Services at Naval Support Activity (NSA) Northwest Chesapeake Annex, Chesapeake, Virginia
Added: Aug 12, 2014 3:31 pm N62470-14-R-6001 Base Operating Support (BOS) Services for NSA Northwest, Chesapeake Annex, Virginia The work includes, but is not limited to, providing all management, supervision, labor, materials, and equipment necessary to provide services for: General Information, Management and Administration, , Facilities Support (Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance), and Facilities Support Utilities (Electrical, Wastewater, Steam and Water). The work will be accomplished under a combination Firm Fixed-Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) Contract. The contract term will include a base period with a potential of four one-year option periods. The NAICS code for this procurement is 561210, Facility Support Services with a size standard of $38.5 million. This requirement will replace contract N40085-06-D-1260 awarded to Acepex Management Corporation. Additional information about the current contract (e.g., value of last option exercised, firm name, address, etc.) will be included in the solicitation package. Requests under the Freedom of Information Act are not required for the information. This procurement will be solicited limited to eligible 8(a) firms. A sources sought notice was posted to FedBizOps on 11 March 2014 (N62470-14-R-6001) to determine availability and capability of qualified 8(a) firms to perform the requirement. Subsequent to completion of market research and acceptance of the requirement by the Small Business Administration (SBA), a determination to issue the solicitation limited to eligible 8(a) firms was made. NAVFAC Atlantics Office of Small Business Programs concurs with the determination to solicit limited to eligible 8(a) firms. All responsible and SBA certified 8(a) firms may submit a proposal which shall be considered by the agency. All prospective contractors are required to be registered in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/. The anticipated date of RFP issuance is on or about 28 August 2014. Proposal due date will be on or about 15 October 2014. Offerors can view and/or download the solicitation at https://www.neco.navy.mil/ when it becomes available. Notices, amendments and responses to RFIs will also be posted to https://www.neco.navy.mil/. All prospective offerors are encouraged to register at https://www.neco.navy.mil/. This is the method that will be utilized for distributing amendments and other information to offerors. It is the offeror’s responsibility to check the website frequently for any amendments to the solicitation. All responsible sources may submit a proposal which shall be considered by the agency. The solicitation utilizes source selection procedures which require offerors to submit a technical proposal, past performance and corporate experience information, along with a price proposal for evaluation by the Government. The tradeoff process is anticipated to be used for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror. The final evaluation factors will be included in the RFP. It is anticipated that the solicitation will require the evaluation of price and the following non-price factors: (1)Factor 1: Corporate Experience Solicitation Submittal Requirements: The offeror shall provide a minimum of one (1) and a maximum of five (5) examples of recent and relevant contracts. The offeror shall clearly demonstrate recent and relevant experience of the corporation on contracts similar in size, scope, and complexity to the requirements described in the Performance Work Statement (PWS) within the last five (5) years preceding the release date of the solicitation. For purposes of this evaluation, a relevant contract is further defined as base operating support services encompassing technical specification 1502000 – Facility Investment or at least one of the Utilities (technical specifications 1602000 Electrical, 1604000 Wastewater, 1605000 Steam and/or 1606000 Water) and a minimum of two other technical specifications; at least one (1) year of contract performance completed; and a contract value of $3 million or greater per year. As an example only: 1502000 - Facility Investment or1604000 – Wastewater and 1503010 – Custodial Services and 1503020 Pest Control. Note: Technical specifications 0100000 – General Information, 0200000 – Management and Administration and 1503060 Pavement Clearance will not be considered or counted towards the minimum of two other technical specification sections required to demonstrate corporate experience. If the offeror is a Joint Venture, approved by the SBA, recent and relevant experience should be submitted for contract completed by the Joint Venture entity. Contracts submitted by Joint Ventures, where the Joint Venture firms performed together (either as partners or in a prime-sub relationship) may be viewed more favorably than contracts submitted in which the Joint Venture firms did not perform together. If the Joint Venture does not have such experience, relevant experience shall be submitted for each Joint Venture partner. JV Offerors are still limited to a total of five (5) recent and relevant contracts. Contracts performed by the offeror as either a prime contractor or a Joint Venture may be considered more favorably than those submitted for evaluation performed by a subcontractor. If the offeror uses a proposed subcontractor(s) to demonstrate corporate experience, the offeror must: provide a letter of commitment from the subcontractor and the subcontractor’s DUNS number if available; submit at least one (1) contract for the proposed subcontractor(s); and, demonstrate how the proposed subcontractor will use that corporate experiencein the performance of the contract. If the offeror uses affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF33) to demonstrate corporate experience the offeror shall clearly demonstrate that the affiliates/subsidiaries/parent/LLC/LTD member companies will have meaningful involvement in the performance of this contract. For each contract the offeror shall complete the Corporate Experience Questionnaire included as Attachment J.M-1. All information shall be provided as requested on the form. IMPORTANT: It is the offeror’s responsibility to clearly explain and demonstrate to the Government how its work experience, and the experience of each teaming partner (if applicable) in each submitted contract is relevant to the contract requirements in this solicitation. If the offeror does not clearly explain how its experience(s) are relevant to the contract requirements in this specification, the Government may determine that the submitted contract experience is not relevant. The Corporate Experience submittal shall be limited to no more than fifteen (15) pages, not including the Corporate Experience Questionnaire(s). (ii)Basis of Evaluation: The standard for Corporate Experience has been met when the offeror has demonstrated adequate experience in successfully performing contracts of similar size, scope and complexity to this requirement within the last five (5) years preceding the release date of the solicitation. The assessment of the offeror’s recent and relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the RFP. The Government will review only five (5) contracts. Any contracts submitted in excess of the five (5) contract limit will not be considered. •An offeror who demonstrates, tough recent and relevant contract(s), performing in both Facility Investment and at least one of the Utilities annexes 1602000 Electrical, 1604000 Wastewater, 1605000 Steam and/or 1606000 Water may be considered more favorably than offerors who do not demonstrate this experience. (2)Factor 2: Technical Approach/Management Approach (i)Solicitation Submittal Requirements: The offeror shall clearly demonstrate its understanding of current industry standards, policies, procedures, and processes utilized in accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement for technical specifications 1502000 Facility Investment, 1503010 Custodial, 1503020 Pest Control, 1503030 Integrated Solid Waste Management, 1503050 Grounds Maintenance and Landscaping, 160200 – Electrical, 1604000 – Wastewater, 160500 – Steam and 1606000 – Water; 1503060 Pavement Clearance is IDIQ and is not required to be addressed by the offeror. The offeror shall address each of the following components separately: a.Staffing Plan i.Describe staffing levels for the entire contract effort. Provide a completed Attachment J.M-3, Full Time Equivalent (FTE) worksheet for the total effort to include the prime contractor and all subcontractors for each year (base year and option years). Provide the number of respective FTEs proposed for performing each technical specification aligned to the Exhibit Line Items Numbers (ELIN) spreadsheet. Provide the rationale for the Basis of Estimate (BOE) for each technical specification to include individual labor classifications and the number of FTEs per year (base year and option years) for each full time and part time employee. ii.Include the approach/methodology to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objective and associated performance standard(s) for each technical specification. iii. b.Management/Technical Approach i.Demonstrate how the offeror’s general management, administration structure and technical approach/methodology will ensure the successful performance of each technical specification while also coordinating, managing and supervising workforce personnel across all technical specifications simultaneously. 1.Organizational Chart – Provide a chart with lines of management authority, supervision, span of control, and accountability, including the relationship between overall management (corporate and on-site), administration, major technical specification area organizations and subcontractors. Do not include the total number or count of FTEs in the organizational chart. 2.Subcontracting Plan – If proposing to use subcontractor(s), provide a commitment letter from the subcontractor and identify the work, by technical specification, that the subcontractor will perform along with the subcontractor’s DUNS number, if available. Demonstrate the ability to effectively manage subcontractor(s) across all technical specifications. Do not include the total number or count of FTEs in the subcontracting plan. 3.Quality Management System (QMS) Program - Provide a summary of the proposed QMS program, including staffing, a quality management chart with lines of authority, inspection/surveillance methodology, corrective procedures and follow-up that will be used to ensure full compliance with all performance objectives and standards. Describe the quality management processes (practices, resources, and activities), minimum controls and methodology and how quality management processes will address and ensure the following: a.Accurate documentation of work processes, procedures, and output measures; b.A systematic procedure for controlling and assuring compliance with all performance objectives and standards as described in technical specification 0200000 Management and Administration; c.Accurate documentation of quality inspections and surveillance conducted toughout the execution of work; d.Assessment-driven corrective actions and process adjustments as appropriate in a timely manner. 4.Phase-in plan – Provide a plan to include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; and 3) plans for acquisition, delivery, storage, inventory and disposal of equipment, working stock, and materials (to include inbound items as applicable). Anticipated Phase-in to be up to but no more than 90 days. 5.Risk Management – Identify potential risks expected to be encountered under the performance objectives and standards in the PWS and how the proposed technical approach and contingency plans will mitigate those risks. Identified risks should include, but are not limited to, adverse weather conditions, anticipated surges in workload and wildlife management. 6.Integrated Maintenance Program (IMP) - Describe the offerors approach to IMP requirements which demonstrates a clear understanding of IMP requirements outlined in the PWS. Using Attachment J-15020000-18 IMP Boiler Inventory, provide a narrative of the methodology to be used for IMP at the equipment and system level. The narrative should address the planned approach for both preventive maintenance and repairs outside of scheduled maintenance. The narrative should also demonstrate understanding of required response and completion timeframes, as well as the offerors responsibility under the limits of liability. The Offeror must also certify the methodology described for the boiler inventory IMP will be utilized for all other equipment maintenance inventory if contract is awarded, unless amended or modified with government concurrence. 7.Utilities Management Plan - Describe the offerors approaches to utility management as outlined in the PWS and demonstrate a clear understanding of utility requirements. Provide a separate narrative for each utility (Electrical, Wastewater, Steam and Water) addressing the planned approaches. The individual utility narratives should demonstrate clear understanding of all key requirements. As an example, the Wastewater narrative should address (1) Plant and System Operation to include Wastewater Effluent Processing, Wastewater Sludge Disposal, Qualified Operator Attendance, Operating Logs and Records Reporting, and Scheduled Meter and Gage Calibration Services, and (2) Integrated Maintenance Program (IMP) Implementation. The offeror must also certify that the methodology described in the narratives provided with its proposal will be utilized if contract is awarded, unless amended or modified with government concurrence. The Technical Approach/Management Approach submittal shall be limited to no more than forty (40) pages, not including Full Time Equivalent (FTE) worksheet and organizational charts. (ii)Basis of Evaluation: The standard is met when the offeror demonstrates an acceptable understanding of current industry standards, policies, procedures, and processes utilized in accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the PWS. The Government will also evaluate the proposal to ensure the offeror’s approach/methodology demonstrates the following: (1) adequate staffing levels supported by a reasonable Basis of Estimate (BOE); (2) the ability to successfully perform each technical specification while also coordinating, managing and supervising workforce personnel across the entire contract simultaneously; (3) the ability to effectively manage subcontractors; (4) a comprehensive quality management program; (5) a comprehensive phase-in plan; (6) the ability to implement and manage an Integrated Maintenance Program, (7) a comprehensive utilities management plan; and (7) the ability to manage risk. (3) Safety (i) Solicitation Submittal Requirements: The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR and DART Rates shall not be submitted for subcontractors.) (1) Experience Modification Rate (EMR): For the tee (3) previous complete calendar years [INSERT EXACT YEARS REQUIRED], submit your EMR (which compares your companys annual losses in insurance claims against its policy premiums over a tee year period). If you have no EMR, affirmatively state so, and explain why. Any extenuating circumstances that affected the EMR and upward or downward trends should be addressed as part of this element. Lower EMRs will be given greater weight in the evaluation. (2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: For the tee previous complete calendar years [INSERT EXACT YEARS REQUIRED], submit your OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration. If you cannot submit an OSHA DART Rate, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA DART Rate data and upward or downward trends should be addressed as part of this element. Lower OSHA DART Rates will be given greater weight in the evaluation. (3) Technical Approach for Safety: Describe the plan that the Offeror will implement to evaluate safety performance of potential subcontractors, as a part of the selection process for all levels of subcontractors. Also, describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The Safety Narrative shall be limited to two pages. (ii) Basis of Evaluation: The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The Government will evaluate the Offerors overall safety record, the Offerors plan to select and monitor subcontractors, any and innovative safety methods that the Offeror plans to implement for this procurement. The Governments sources of information for evaluating safety may include, but are not limited to, OSHA, NAVFACs Facility Accident and Incident Reporting (FAIR) database, and other related databases. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete safety information regarding these submittal requirements rests with the Offeror. The evaluation will collectively consider the following: •Experience Modification Rate (EMR) •OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate •Offeror Technical Approach to Safety •Other sources of information available to the Government (1) Experience Modification Rate (EMR): The Government will evaluate the EMR to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward or downward trends and extenuating circumstances that impact the rating. Lower EMRs will be given greater weight in the evaluation. (2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: The Government will evaluate the OSHA DART Rate to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward or downward trends and extenuating circumstances that impact the rates. Lower OSHA DART Rates will be given greater weight in the evaluation. (3) Technical Approach to Safety: The Government will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project. The Government will also evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement. Those Offerors whose plan demonstrates a commitment to hire subcontractors with a culture of safety and who propose innovative methods to enhance a safe working environment may be given greater weight in the evaluation. The Safety submittal shall be limited to no more than two (2) pages. (4)Factor 4: Past Performance: (i) Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE FOR THOSE CONTRACTS THE OFFEROR INCLUDES IN ITS PROPOSAL FOR FACTOR 1: CORPORATE EXPERIENCE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) as Attachment J.M-2 included in the solicitation is provided for the offeror or its team members to submit to the client for each contract the offeror includes in its proposal for Factor 1 - Corporate Experience. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE. ANY PPQ SUBMITTED WHEN A COMPLETED CPARS IS AVAILABLE SHALL NOT BE EVALUATED. IF A CPARS EVALUATION IS NOT AVAILABLE, provide verified current and correct phone number(s) and email address(es) for the client point of contact on the PPQ. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a contract(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ with verified current and correct phone number(s) and email address(es) for the client point of contact for the respective contract(s). It shall be in the Government’s discretion whether to conduct further follow-up with the client point of contact. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Governments point of contact, Katie Fogle, via email at katie.fogle@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS.. Offerors may submit those CPARS or PPQs in their entirety that were previously submitted for other RFPS, if they are relevant to this RFP. The Government may utilize previously submitted PPQ information in the past performance evaluation. The Government reserves the right to contact references for verification and additional information. The Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor. Offerors may also include performance recognition documents from work of similar size, scope and complexity as that of the RFP received within the last five (5) years preceding the release of the solicitation, such as awards, customer letters of commendation, and any other forms of performance recognition. For performance recognition documents to be considered under this factor, they shall be dated and contain the signature and position of the individual signing. Further, performance recognition documents solicited, especially for the purposes of this factor may be considered less favorably than documents contemporaneously received for the work performed. Offerors may provide any information regarding problems encountered and the corrective actions taken on contracts submitted under Factor 1 - Corporate Experience and may address any adverse performance issues. Offerors shall provide information on other relevant contracts not submitted under Factor 1 that resulted in a final adverse performance rating. Explanations per contract shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total. These explanatory pages do not count against the page limit. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror. The Past Performance submittal shall be limited to no more than ten (10) pages, not including the PPQs, CPARS forms, or explanatory pages. (ii) Basis of Evaluation: The Government will evaluate how well the Offeror performed on the recent and relevant contracts submitted under Factor1 - Corporate Experience and on other recent and relevant contracts documented in known sources. In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved tough the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. The Government will consider the recency and relevance of the information, how well the offeror performed on the contract(s) and general trends in the offeror’s performance (such as a pattern of successful completion of tasks, and a pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc)) to assess the offeror’s probability to successfully meet the requirements of the RFP. The Government will assign one performance confidence assessment rating for this factor. Offerors lacking recent and relevant past experience history will not be evaluated favorably or unfavorably in past performance and will receive an Unknown Confidence assessment. The relative order of importance of the non-price evaluation factors is the technical factors (Factors 1-3) are of equal importance to each other and, when combined are equal in importance to past performance evaluation/performance confidence assessment factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined are approximately equal to price. The importance of price will increase if the offerors’ non-price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-price proposal’s superiority to the Government. Award will be made to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. IMPORTANT NOTICE: All contractors submitting bids, proposals or quotes on Department of Defense solicitations must be registered in the System for Award Management (SAM) prior to award of the contract. The purpose of this database is to provide basic business information, capabilities and financial information to the Government. The SAM website can be accessed at www.sam.gov. Reference is made to FAR 52.204-99 (Dev), System for Award Management Registration (AUG 2012)(Deviation). You are encouraged to register as soon as possible. For inquiries concerning this notice and the resultant solicitation, please contact the Contract Specialist, Ms. Katie Fogle at (757) 322-4509 or email to katie.fogle@navy.mil.
N6247014R6001 Department of the Navy Naval Facilities Engineering Command
8/12/14, 3:31 PM Base Operating Support (BOS) Services for NAS Northwest, Chesapeake. VA.
Added: Mar 10, 2014 4:23 pm This is a SOURCES SOUGHT NOTICE only. This is not a solicitation announcement. No contract will be awarded from this announcement, and no reimbursement will be made for any costs associated with providing information in response to this announcement. This is a sources sought notice/market research, for written information only, to identify 8(a) small business contractors who possess the capabilities to provide services as specified below. In preparation for a future procurement, the Naval Facilities Engineering Command Atlantic is performing this market research to aid in the development of its acquisition approach. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. The intent of this notice is to identify potential offerors for market research purposes only. This is a SOURCES SOUGHT NOTICE to identify companies certified by the U.S. Small Business Administration under its 8(a) small business development program that possess the capacity, experience, and interest in competing for Base Operating Support (BOS) Services for NAS Northwest, Chesapeake, VA. The work includes, but is not limited to, providing all management, supervision, labor, materials, and equipment necessary to provide services for: General Information, Management and Administration, Facility Support (Facility Management, Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, Pavement Clearnace) and Utilities (Electrical, Wastewater, Steam, Water) The work will be accomplished under a combination Firm Fixed-Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) Contract. The contract term will be a base period with a potential of four one-year option periods. The NAICS code is 561210, Facility Support Services, with a size standard of $35.5M. Interested parties are invited to submit a Statement of Capabilities. The following information is required: 1.Company name; 2.Address; 3.Point of contact; 4.Telephone number; 5.E-mail address; 6.DUNS & Cage Code; and 7.Describe your company’s experience in performing Base Operations Support (BOS) Service Contracts for those services listed above as the prime contractor in the last five years. Identify the contracting agency, contract number, title, contract point of contact, place of performance, years of performance, and value of contract per year. Your submission is limited to two pages. Interested parties must have a current registration is System for Award Management (SAM) database, https://www.sam.gov. All responsible interested parties are encouraged to submit their information no later than 31 March 2014 to Katie Fogle via e-mail at katie.fogle@navy.mil. Questions or comments regarding this notice may be sent to the same e-mail address. All information is to be submitted at no cost or obligation to the Government.
N6247014R6001 Department of the Navy Naval Facilities Engineering Command
3/10/14, 4:23 PM