RFI Scott AFB Yellow Ribbon Event Lodging Catering and Childcare
This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement is being issued as a request for quotation (RFQ) and constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular FAC 2022-08. This combined synopsis/solicitation is set-aside 100% for small business. North American Industrial Classification Standard 721110 applies to this solicitation; business size standard is $35,000,000.00 dollars. The Contracting Officer reserves the right to award under a different NAICS if the company would qualify as a small business under the solicited NAICS. The following is needed: Quotes for all aspects of hosting a Yellow Ribbon Event (a program designed to lodge, feed, and host conferences space for military attendees and their families including childcare). -This is a TWO day event with an additional day for preparation (17 Feb) -Date of event: Projected dates 17 Feb – 19 Feb. (Can quote options) -Location within 50 miles of Scott AFB, IL 62228 FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS ACQUISITION. NO CONTRACT AWARD WILL BE MADE UNTIL APPROPRIATED FUNDS ARE MADE AVAILABLE. Preparing and Submitting your Quote: Response is encouraged to include past performance information: other military, commercial, and civilian companies with whom you have done business. Include country of manufacture for all items. Include feasible delivery dates. Because there is a possibility of multiple awards, splitting the contract for the various functions, please submit separate severable quotes for each portion. The quote can also indicate any discounts for the government executing all quotes under a single contract. Preferred CLIN structure: Conference space, meals, and lodging CLIN 0001: Registration Space (IAW PWS para 5.3)– 1 each six (6) tables, skirted, with two (2) chairs each. CLIN 0002: Conference Space (IAW PWS para 5.4.2)– 1 each Sitting room for approximately 300 attendees. Continuous self-service ice water, iced tea, coffee and hot tea Appropriate staging & podium with American Flag Microphone – wireless preferred Mixer to produce sound & volume for microphone Screen(s) (10’ or appropriate for size of audience/room) Projector for PowerPoint presentations Wi-Fi connection for computer Notepads/pens CLIN 0003: Breakout Rooms (IAW PWS para 5.4.3)– 5 each Set up in classroom style with seating for approximately 50 attendees. Continues self-service ice water Projector and screen Wi-Fi connection Microphone Podium Notepads/pens, if available CLIN 0004: Child/Youth Care Rooms (IAW PWS para 5.4.4) – 3 each One (1) Childcare Room that can accommodate 10 children, ages 0-5 years. Two (2) Childcare Rooms that can accommodate 10 children in each room, ages 6 years and older. CLIN 0005: Administrative Staff Room (IAW PWS para 5.4.5) – 2 each Tables/chairs to seat 10 people Wi-Fi access Continuous water and coffee CLIN 0006: Meals (IAW PWS Annex A) Approximately 300 attendees each meal Breakfast: Breakfast buffet (eggs, meat, potato, fruit, pastries, juices, coffee, tea, water) Lunch: Lunch with salad and dessert Beverages: coffee, tea (iced & hot) and water (available during entire event) CLIN 0007: Additional Support Items (IAW PWS Annex B) Display Stands A/V Personnel Laser Printer with toner CLIN 0008: Shuttle Service (IAW PWS Annex C) Airport transportation Lodging CLIN 0009: Lodging Approximately 210 lodging nights (Approximately 175 Friday and 35 Saturday nights) All rooms for attendees will be at the Government Rate and on contract Final numbers will be provided NLT 3 days prior to event Late checkout preferred Childcare CLIN 0010: Childcare Approximately 30 children expected. Number to be more firm later in the process. All questions and quotes must be directed to 126 Contracting Officer via email at 126.ARW.MSC.Org@us.af.mil . Questions asked within 1 week of solicitation close will be answered at the discretion of the Contracting Officer. Please make quotes good for 30 days, if possible. Emailed quotes are preferred. Late quotes may be rejected at the Contracting Officer’s discretion. Place the solicitation number in the subject line of any email. Evaluation: The Government plans to award a contract resulting from this solicitation to the offer conforming to the solicitation which will be most advantageous to the Government. Quotes will be evaluated using price, technical, and past performance. All solicitation specifications are not absolute and the 126ARW will consider innovative solutions to this requirement. *if vendor wants to propose alternative layouts, configurations, or solutions to issues, the government wants to entertain these changes* Quotes may be comparatively evaluated in compliance with FAR 13.106-2 (b) (3). Be sure to submit/attach enough additional information to enable the Government to fully ascertain the specifications/capabilities of any products quoted. The government will seek 3rd party consumer reviews of quoted items to determine technical ratings. Technical factors will look at location, quality, amount of supports, experience, and amenities. The government also reserves the option to pursue military conference space, catering, and military lodging. Military conference space and lodging will be treated as stand alone quotes for competitive purposes. If the government were to use military conference space the government would contract out childcare and maybe lodging as separate contracts. GOVERNMENT INTENDS TO ISSUE ONE (1) CONTRACT BUT RESERVES THE RIGHT TO CONSIDER PARTIAL OR MULTIPLE AWARDS. If not already registered in SAM, go to WWW.SAM.GOV to register prior to submitting quote. At the time of evaluation of your quote, your company must have an active status in SAM.gov. The government does expect to negotiate quote details such as CLIN structures and variable pricing to accomidate flexible lodging and meal numbers before final award. Electronic Documents: All electronic documents must NOT be “secured”, “locked”, or otherwise inaccessible. Submitter risks rejection if documents prove inhospitable to viewing and evaluation. Utilize standard Microsoft or Adobe formats, and net file size of all documents should be less than 10MB. Site Visit: Site visit might be required of any quoted location to confirm quality. The selected Offeror must comply with the following Clauses, which are incorporated herein by reference: 52.203-6 Restrictions on Subcontractor Sales to The Government Jun 2020 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun 2020 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed by… Nov 2021 53.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance... Nov 2021 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors… Jun 2020 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions--Commercial Items Oct 2018 52.212-5 Contract Terms and Conditions Required to Implement Statutes… Jan 2021 52.212-5 (Dev) Contract Terms and Conditions… (Deviation 2018-O0021) Oct 2018 52.219-28 Post-Award Small Business Program Representation Nov 2020 52.222-19 Child Labor -- Cooperation with Authorities and Remedies Jan 2020 52.222-21 Prohibition of Segregated Facilities Apr 2015 52.222-26 Equal Opportunity Sep 2016 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-50 Combating Trafficking in Persons Nov 2021 52.223-5 Pollution Prevention and Right-to-Know Information May 2011 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluoro… Jun 2016 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Jun 2020 52.225-13 Restrictions on Certain Foreign Purchases Feb 2021 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Nov 2021 52.233-3 Protest After Award Aug 1996 52-233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-2 Protection of Government Buildings, Equipment, And Vegetation Apr 1984 52.252-2 Clauses Incorporated by Reference Feb 1998 52.252-6 Authorized Deviations in Clauses Nov 2020 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2022 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013 252.204-7003 Control of Government Personnel Work Product Apr 1992 252.204-7006 Billing Instructions Oct 2005 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Dec 2019 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May 2016 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications… Jan 2021 252.204-7020 NIST SP 800-171 DoD Assessment Requirements Mar 2022 252.211-7003 Item Unique Identification and Valuation Mar-16 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous… Sep 2014 252.223-7008 Prohibition of Hexavalent Comium Jun 2013 252.225-7000 Buy American--Balance of Payments Program Certificate-- Basic Nov 2014 252.225-7002 Qualifying Country Sources as Subcontractors Dec 2017 252.225-7036 Buy American--Free Trade Agreements--Balance of Payments Program--Basic Dec 2017 252.225-7048 Export-Controlled Items Jun 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec 2018 252.232-7006 Wide Area Workflow Payment Instructions Dec 2018 252.232-7010 Levies on Contract Payments Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Jun 2013 252.243-7001 Pricing Of Contract Modifications Dec 1991 252.244-7000 Subcontracts for Commercial Items Jan 2021 252.247-7023 Transportation of Supplies by Sea Feb 2019 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era,…Jun 2020 52.222-37, Employment Reports on Veterans Jun 2020 52.242-13 Bankruptcy Jul 1995 Over $150 252.209-7004 Subcontracting With Firms That… Sponsor of Terrorism May-19 Provisions 52.203-18 Prohibition on Contracting With Entities That Require Certain Internal… Jan 2017 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Aug 2020 52.204-17 Ownership or Control of Offeror Aug 2020 52.204-20 Predecessor of Offeror Aug 2020 52.204-22 Alternative Line Item Proposal Jan 2017 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance… Nov 2021 52.204-26 Covered Telecommunications Equipment or Services-Representation. Oct 2020 52.207-4 Economic Purchase Quantity-Supplies Aug 1987 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony… Feb 2016 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial… Oct 2022 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Rep... Dec 2016 52.225-18 Place of Manufacture Aug 2018 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or… Jun 2020 252.203-7005 Representation Relating to Compensation of Former DoD Officials Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct 2016 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance… Sep 2019 Small Business Set-Aside 52.219-6 Notice Of Total Small Business Set-Aside Nov 2020 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony… Feb 2016 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation Dec 2019 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications… May 2021 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements Mar 2022 Services 52.222-41 Service Contract Labor Standards Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-55 Minimum Wages Under Executive Order 13658 Nov 2020 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2017
W50S7S23Q0002 Department of the Army National Guard
12/14/22, 5:03 PM RFI Scott AFB Yellow Ribbon Event Lodging Catering and Childcare
THIS NOTICE IS NOT A REQUEST FOR QUOTE (RFQ). The purpose of this Request for Information (RFI) is to collect Market Research Information and industry expertise for the purpose of gathering market research which may or may not be used to develop a Performance Work Statement (PWS), or Statement of Objectives (SOO). The Government considers information on market capabilities, common industry standards, latest technological advances, commercial terms and conditions, timelines for adaption and integration, pricing, and possible suppliers and sources to be helpful. All feedback and information received may be used to determine the appropriate acquisition strategy for a possible future acquisition. This notice is issued solely for market research and planning purposes and does not constitute a request for proposal, request for quote, or invitation to bid, nor does its issuance in any way restrict the Government as to its ultimate acquisition approach. No award will be made from this RFI and the Government will not pay for any effort expended in responding to this notice. Responses: Contractors are encouraged to submit information for the questions that follow. This RFI is prepared for planning purposes only and is not restricted to small business. Sources are discouraged from submitting any information deemed competition-sensitive or proprietary. However, if sources elect to submit competition-sensitive or proprietary information, sources bear sole responsibility for marking said information as such to ensure appropriate safeguarding by the Government. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified. All submissions become Government property and will not be returned. RFI responses on company letterhead are requested for submission electronically and in accordance with the instructions listed in each attachment. All questions and responses shall be submitted, via e-mail to 126.ARW.MSC.Org@us.af.mil. After review of the responses to this RFI, if the Government plans to proceed with an acquisition, a solicitation will be posted on sam.gov . Request for Information/Questions: The 126ARW is anticipating hosting a Yellow Ribbon event for 300 members/individuals, including a day of classes, a preparatory day, and a closedown day. Event will include catering for breakfast and lunch the day of classes, and will include childcare. Anticipated date is 18 Feb. The 126ARW is looking for possible locations and solutions. What locations might be available on the date indicated? What locations might be available on alternative dates? Can one company manage the entire event? Do we need to separately contract Childcare and event hosting / catering? What other amenities might the 126ARW consider? The government is requesting information on feasibility, estimated breakdown of costs of supply/service, and different campaign features. Looking for vendor recommended price structures. This is not a request for quote so response does not need to be in quote format. Additionally: - Are there any other aspects that we need to consider before contracting for this supply/service? - Are there any comments concerning the NAICS and SBA size standards chosen for this RFI?
W50S7S22Q0001 Department of the Army National Guard
11/7/22, 10:29 AM Multiple Award Scott AFB Hotel BPAs
This is a special notice seeking competition for Blanket Purchase Agreements. This announcement constitutes the only solicitation for these requirements; pricing is being requested and a written solicitation will not be issued. This is a continual notice. Blanket Purchase Agreement will be established as needed during the availibility of this solication. This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2021-07. This procurement is subject to full and open competition. The North American Industrial Classification Standard 721110 applies to this solicitation; business size standard is $32.5m. The Illinois Air National Guard, 126 Air Refueling Wing, requires to establish several Blanket Purchase Agreements with local hotels. A Blanket Purchase Agreement is an agreement between the government and a vendor that allows the 126ARW to make “calls” against established terms via a government credit card (GPC). The 126ARW is seeking to create a potential pool of BPA holders, between which to compete consolidated “calls” and place 126ARW personnel during annual training dates. Any BPA will be valid for a period up to tee (3) years, with potential for automatic re-issuance. All BPA calls are under the Oral Quote teshold and will be competed among BPA holders. Calls under the Micro-Purchase Teshold will utilize vendor provided price lists to establish competition and to make direct reservations. The following is needed: Price lists, availability, and maximum capacity numbers for the coming year (Dec 2021 – Dec 2022). Please include any information about the quality of hotel and location. Locations within a 10 mile radius of the Scott AFB will be given precedence, although all locations in a 50 mile radius will be considered. Signed Section 889(a)(1)(B) Certification. Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring products or services on an as-needed basis from qualified sources that are readily available and thus eliminate the need for repetitive costly re-procurements. Establishment of a BPA does not guarantee calls will be made. There is no minimum guaranteed quantity. The Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this notice. The Government may request a site visit with any offeror to establish acceptability. Awarded BPA holders undergo annual visits to ensure standards are met. ****Quotation Instructions**** Multiple solutions to the requirement are encouraged and should be offered as alternative quotes and will be evaluated as separate offers. Innovative solutions are encouraged and will be evaluated in accordance with the intent of this requirement. Quotes resulting from “calls” will be comparatively evaluated in compliance with FAR 13.106-2 (b) (3). Location, pricing, and quality will all be considered. Calls under the Micro-Purchase Teshold will be treated as Micro-Purchases and not formal BPA calls. Lack of active SAM registration will preclude BPA award. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Item or complete electronic representations and certifications at: https://www.sam.gov/portal/SAM All questions and quotes must be directed to 126 Contracting Officer via email 126.ARW.MSC.Org@us.af.mil . Emailed quotes are preferred. Late quotes may be rejected at the Contracting Officer’s discretion. Electronic Documents: All electronic documents must NOT be “secured”, “locked”, or otherwise inaccessible. Submitter risks rejection if documents prove inhospitable to viewing and evaluation. Utilize standard Microsoft or Adobe formats, and net file size of all documents should be less than 10MB. ****Clauses and Provisions**** 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government Jun 2020 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun 2020 52.204-18 Commercial and Government Entity Code Maintenance Jul-16 52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14 52.204-23 Prohibition on Contracting for Hardware, Software, and Services… Jul-18 52.209-6 Protecting the Government's Interest When… Jun 2020 52.212-4 Contract Terms and Conditions--Commercial Items Oct-18 52.212-5 Contract Terms and Conditions Required to Implement Statutes… Jul 2020 52.212-5 (Dev) Contract Terms and Conditions… (Deviation 2018-O0021) Oct 2018 52.219-28 Post-Award Small Business Program Rerepresentation May 2020 52.222-19 Child Labor -- Cooperation with Authorities and Remedies Jan 2020 52.222-21 Prohibition Of Segregated Facilities Apr-15 52.222-26 Equal Opportunity Sep-16 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-50 Combating Trafficking in Persons Jan-19 52.223-5 Pollution Prevention and Right-to-Know Information May-11 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons. Jun-16 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving Jun 2020 52.225-13 Restrictions on Certain Foreign Purchases Jun-08 52.232-39 Unenforceability of Unauthorized Obligations Jun-13 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec-13 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation Apr-84 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB-98 52.252-6 Authorized Deviations In Clauses Apr-84 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.203-7001 Prohibition On Persons Convicted of Fraud… Dec-2008 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep-13 252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov-11 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls Oct-16 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Dec-19 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support May-16 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, Dec-19 252.211-7003 Item Unique Identification and Valuation Mar-16 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous… Sep-2014 252.223-7008 Prohibition of Hexavalent Comium JUN 2013 252.225-7000 Buy American--Balance Of Payments Program Certificate-- Basic (Nov 2014) Nov-14 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7036 Buy American--Free Trade Agreements--Balance of Payments Program--Basic Dec-17 252.225-7048 Export-Controlled Items Jun-13 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec-18 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS Dec-18 252.232-7010 Levies on Contract Payments Dec-06 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Jun-13 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans Jun 2020 52.222-37, Employment Reports on Veterans Jun 2020 52.242-13 Bankruptcy JUL 1995 252.209-7004 Subcontracting With Firms That… Sponsor of Terrorism May-19 Provisions: 52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements--Representation Jan-17 52.204-7 System for Award Management Oct-18 52.204-16 Commercial and Government Entity Code Reporting Jul-16 52.204-17 Ownership or Control of Offeror Jul-16 52.204-20 Predecessor of Offeror Jul-16 52.204-22 Alternative Line Item Proposal Jan-17 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. Dec 2019 52.204-26 Covered Telecommunications Equipment or Services-Representation. Dec 2019 52.207-4 Economic Purchase Quantity-Supplies Aug-87 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb-16 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation. Dec-16 52.225-18 Place of Manufacture Aug-18 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications. Jun 2020 252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov-11 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations Sep 2019 Small Business Set-Aside 52.219-6 Notice Of Total Small Business Set-Aside Mar 2020 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb 2016 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation Dec 2019 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation Dec-19 52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 DEC-15 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan-17 52.222-41 Service Contract Labor Standards Aug-18
W50S7S22Q0001 Department of the Army National Guard
10/18/21, 1:22 PM