HOTEL LODGING FOR MSRA SEMINAR
Added: Sep 24, 2012 11:12 am Solicitation Number: HQ0013-12-ACSS-0005 Notice Type: Combined Synopsis/Solicitation (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.(ii)This solicitation document, HQ0013-12-ACSS-0005, is issued as a Request for Quote (RFQ).(iii) This solicitation and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation.(iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide lodging, breakfast meals and a registration room as well as support and services, as requested in support of the Managing Security Resources in Africa (MSRA) Seminar, for the Africa Center for Strategic Studies (ACSS). The event is scheduled for 2 November 2012 tough 11 November 2012. The North American Classification System (NAICS) code is 72110, size standard is $30 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures.(v) This requirement is to provide lodging, breakfast meals and a registration room as well as support and services as specified in the attached Statement of Work. The Contractor shall provide services to support approximately 50 individuals, including participants, facilitators, and guest speakers.(vi) The Contractor shall block a maximum of fifty (50) rooms for the conference. The Government will pay for 48 rooms while the remaining two rooms will be self-pay. The Government shall provide a final list of attendees by 22 Oct 2012 to finalize actual room numbers and cost. The Contractor shall bill the Government for actual rooms utilized versus reserved.(vi)The requirement shall be Firm Fixed Price (FFP).(vii) The venue must be within the DC metropolitan area and located no further than four (4) miles from Fort McNair and no further than .25 miles to a Metro station. A location within walking distance of a metro and restaurants/shops is preferable.Requirements as follows:CLIN 0001 - Sleeping Rooms- 2 November 2012 tough 11 November 2012. The total is 369 days. Refer to the details and chart on the statement of work. The price of breakfast shall be included in the room rate.CLIN 0002 - Registration Room CLIN 0003 - Parking Passes. Thirty (30) passes for use over the period of performance.Offerors shall provide information regarding cancellation policy.All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT.This is not a request for an Event Planner. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable.(viii) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition.(ix)Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition.(x)Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the most advantageous to the Government, price and other factors considered (considering price and ability to meet the description of work).(xi) Evaluation Factorsa. The Evaluation factors are Cost and Capability1. Cost: The proposed price to address the requirements2. Capability: The ability to meet all the soliciation requirements.b. Acceptability Standard for Capability: 1) Offeror has appropriately ready rooms available on the required dates; 2) Offeror is able to meet requirements for breakfast; 3) Offeror is within the DC metropolitan area and located no further than four (4) miles from Fort McNair and no further than .25 miles to a Metro station.Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.(xii)Provision at FAR 52.212-2, Evaluation Commercial Items, applies to this acquisition. The Government will evaluate offers in response to this request in accordance with FAR Part 13.106 procedures (lowest technically acceptable) and award a purchase order/contract to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price and the ability to meet all of the solicitation requirements.(xiii)Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/.(xiv)Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition Addendum to FAR 52.212-4.1. InvoicingWIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices tough the WAWF System at https://wawf.eb.mil/.The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly.Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted.WAWF Instructionsan interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988.THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW OF WAWF DOCUMENTS.CONTRACT NUMBER: To be determined at time of awardDUNS CODE: To be determined at time of awardISSUE BY DODAAC: HQ0013ADMIN BY DODAAC: HQ0013INSPECT BY DODAAC: HQ0013ACCEPT BY DODAAC: HQ0013LOCAL PROCESSING OFFICE DODAAC: HQ0013PAYMENT OFFICE DODAAC: HQ0347PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS(xiv) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil).52.203-6 ALT1, Restrictions on Subcontracting Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;52.219.4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-28, Post Award small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 523222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in persons; 52.223-18, Contractor Policy to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/; 52.233-3, Protest after Award; 52.246-4, Inspection of Services-Fixed Price; 52.252-2, Clauses Incorporated by Full Text (website provided by http://farsite.hill.af.mil).(xv) The following DFAR clauses apply to this acquisition:DFARS 252.203-7002, Requirement to inform Employee's of Whistleblower Rights; DFARS 252.203-7003, Control of Government Personnel Work Product; DFARS 252.204-7004, Alternate A Central Contractor Registration; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items ;252.225-7002, Qualifying Country Sources as Subcontractors; 252.243-7001, Pricing of Contract Modifications; 252.243-7002, Request for Equitable Adjustment. Applical additional clauses under DFARS 252.212-7001 are as follows:252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7012, Preference for Certain Domestic Commodities; Gratuities; DFARS 252.232-7003, Electronic Submissions of Payment Requests; 252.247-7023,Transportation of Supplies by Sea.(xvi)Submission of proposals shall be forwarded by 1 October 2012 10:00 AM EST. Offerors shall provide a quote using the pricing schedule provided in the statement of work of this combined synopsis/solicitation.(xvii)Submission of Quotes: Quotes shall be forwarded to Woodrow Bell via email to: woodrow.bell@dsca.mil. Facsimile submission will not be accepted.(xix)The point of contact (POC) for this acquisition is Woodrow Bell. She may be emailed at woodrow.bell@dsca.mil.(xx)A detailed requirement description is attached. HQ0013-12-ACSS-0005 Defense Security Cooperation Agency
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