IHS EFDA Coordinator
Added: Nov 10, 2017 1:37 am i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.ii. This Request for Quotation (RFQ) is being issued via solicitation number 18-236-SOL-00002.iii. The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-95.iv. This requirement is a total Small Business set-aside and the associated NAICS code is 611430 with small business size standard of $11M.v. The Contract Line Items (CLINs) and pricing structure are as shown below: CLIN0001: Base Period_ Expanded Function Dental Assistant (EFDA) Coordinator _Not to Exceed 2,087 hours_hourly rate - $______CLIN0001: Option Period 1_EFDA Coordinator_Not to Exceed 2,087 hours_hourly rate - $______CLIN0001: Option Period 2_EFDA Coordinator_Not to Exceed 2,087 hours_hourly rate - $______vi. The purpose of this fixed price purchase order is to secure the services of EFDA Coordinator for specific IHS CDE operations. See the attached performance work statement for more details.vii. The period of performance will include one (1) year base period and two (1) year option periods. Delivery and acceptance terms for this order is FOB Destination.viii. The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Quotes shall be submitted on company letterhead stationery, signed and dated; it shall include:1. Solicitation number.2. Name, address, telephone number of the offeror and email address of the contact person.3. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. See the attached, Enclosure 4, Quotation Submission Requirements.4. Completed Price Table (attached)1 and any discount terms.5. "Remit to" address, if different than mailing address.6. A completed copy of the representations and certifications at FAR 52.212-3.7. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.ix. The provision at 52.212-2, Evaluation -- Commercial Items, applies to this solicitation. a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Capability, (ii) Minimum Qualifications, (iii) Relevant Past Performance and (iv) Price; All technical factors other than price, when combined, are more important than price. See the attached Evaluation Factors for details.b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.x. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.xi. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 2017), applies to this acquisition. The following addendum applies: Email Addresses for submission of invoices are Natasha.Royal@ihs.gov, HQInvoices@ihs.gov, and COR's email. 50% of the unit price for each CLIN may be invoiced upon start of each training course and the rest shall be invoiced upon completion of the training. Unit price for the CLINs shall include all related travel and material costs.xii. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items (Jan 2017), and the additional FAR clauses cited in the clause are applicable to the acquisition.a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:1. 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).2. 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 20153. 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).4. 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:1. 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).2. 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).3. 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note). 4. 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).5. 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).6. 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).7. 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).8. 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).9. 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).10. 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).11. 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)).12. 52.222-3, Convict Labor (June 2003) (E.O. 11755).13. 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).14. 52.222-21, Prohibition of Segregated Facilities (Apr 2015).15. 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).16. 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).17. 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).18. 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).19. 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).20. 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).21. 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)22. 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).23. 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) (31 U.S.C. 3332).24. 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:1. 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).2. 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).3. 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).4. 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).5. 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).d) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause1. 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)2. 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).3. 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.4. 52.222-17, Non-displacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.5. 52.222-21, Prohibition of Segregated Facilities (Apr 2015).6. 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).7. 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).8. 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).9. 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).10. 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.11. 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).12. 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).xiii. 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)xiv. 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)xv. 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989)xvi. 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015)xvii. (xvii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).xviii. (xviii) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).xix. (B) Alternate I (Jan 2017) of 52.224-3.xx. (xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).xxi. (xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.xxii. (xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.xxiii. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.xxiv. The following additional contract requirement(s) and terms and conditions are determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices:a) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) & 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) applies to the RFQ. This solicitation incorporates solicitation provisions and clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov/far/.b) The following HHSAR clauses are incorporated to this RFQ:1. 326.6-Acquisitions Under The Buy Indian Act, 25 U.S.C. 472. 352.215-70 Late Proposals and Revisions (Dec2015)3. 352.223-71 Instructions to Offerors-Sustainable Acquisition (Dec 2015)4. 352.226-3 Native American Graves Protection and Repatriation Act (Dec 2015)xxv. Proposals are due by 12:00 PM EST on 24 November 2017. Email the proposal to natasha.royal@ihs.gov. Questions are due on 16 November 2017 by 2:00 p.m. EST. Offeror must confirm IHS' receipt of their proposal.xxvi. POC is Natasha Royal, Contract Specialist, natasha.royal@ihs.gov
18-236-SOL-00002 Department of Health and Human Services Indian Health Service
11/10/17, 1:37 AM IHS Expanded Function Dental Assistant (EFDA) Coordinator
Added: Oct 25, 2017 3:15 pm A. BACKGROUND INFORMATIONThe Indian Health Service (IHS), an agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The provision of health services to members of federally-recognized tribes grew out of the special government-to-government relationship between the federal government and Indian tribes. This relationship, established in 1787, is based on Article I, Section 8 of the Constitution, and has been given form and substance by numerous treaties, laws, Supreme Court decisions, and Executive Orders. The IHS is the principal federal health care provider and health advocate for Indian people and its goal is to raise their health status to the highest possible level. The IHS provides a comprehensive health service delivery system for American Indians and Alaska Natives who are members of 566 federally recognized Tribes across the U.S.The Indian Health Service has been training dental assistants to place restorations since the 1960s. The main location for training was the Haskell Service Unit in Lawrence, Kansas. The courses were standardized and consistent in scope. Dental assistants traveled to Haskell for the training. Eventually, trainings were provided on site at SIPI, Shiprock, Rapid City and Phoenix as the Haskell training center scaled back courses. An effort was made to revitalize the EFDA training program after the demise of the Haskell training center. A train-the-trainer course was held in 2010 in Mesa, Arizona where 6 dentists were trained as EFDA instructors, only 4 of which remain in the IHS and one of those is planning their retirement. Decentralization of the CDE program has led to sporadic EFDA courses being presented. Only one contract instructor has presented EFDA courses in the last few years. There have been over 250 EFDAs trained in the last 6 years.B. PURPOSE AND OBJECTIVE OF THE PROCUREMENTThe purpose of this procurement is to secure the services of an Expanded Function Dental Assistant (EFDA) Coordinator for FY 2018, with the contract annually renewable. C. PERIOD OF PERFORMANCEOctober 1, 2017 - September 30, 2018, annually renewable.An average of 8-10 hours per week or 600 hours total annually.D. CONTRACTOR RESPONSIBILITIESThe Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the tasks below:1. Provide oversight of all Expanded Function Dental Assistant (EFDA) programs operated by the IHS Division of Oral Health Continuing Dental Education (CDE) Program, including the restorative EFDA program, the periodontal EFDA program, and potentially other EFDA programs.2. Create a standardized training curriculum for the restorative EFDA program and provide training and oversight of training for restorative EFDA educators as dictated by the IHS Division of Oral Health.3. Create a periodontal and restorative EFDA educator certification and recertification process, working in coordination with the IHS National Periodontal Consultant, existing restorative EFDA educators, and the IHS CDE Coordinator.4. Working with current and to-be trained periodontal and restorative EFDA educators, develop a standardized training curriculum for the following courses: Might want to develop train-the-trainer curriculum (#11 below notwithstanding). a. Restorative BASIC EFDA Course b. Restorative ADVANCED EFDA Course c. Restorative ADVANCED EFDA Posterior Composite Course d. Restorative REFRESHER/RECERTIFICATION EFDA Course e. Restorative EFDA Utilization Course for Dental Directors f. Periodontal BASIC EFDA Course g. Periodontal ADVANCED EFDA Course h. Periodontal REFRESHER/RECERTIFICATION EFDA Course i. Periodontal EFDA Utilization Course for Dental Directors j. Other EFDA courses (prosthodontic, etc.) potentially5. Coordinate training dates, locations, and instructors with periodontal and restorative EFDA educators and provide complete list of courses to the IHS CDE Coordinator for inclusion of courses in the IHS CDE Catalog.6. Provide IHS CDE Coordinator with cost estimates for IHS Division of Oral Health support of each EFDA course, including EFDA educator training courses.7. Serve as the subject matter expert on restorative EFDA trainings as serve as a primary resource for EFDA educators and a secondary resource for EFDA trainees (with course directors as the primary resource).8. Serve as a subject matter expert on periodontal EFDA trainings by serving as a secondary resource for EFDA educators and trainees (with the IHS National Periodontal Consultant as the primary resource).9. Works with the IHS CDE Coordinator to ensure that EFDA course participants and instructors are aware of tuition fees and works with the IHS CDE Coordinator to collect unpaid tuition fees.10. Provides routine reports to IHS CDE Coordinator on course outcomes (number trained, problems encountered) and a semi-annual/annual summary report of the EFDA program.11. Provide an EFDA Train-the-Trainer course to train at least eight (8) restorative EFDA educators by January 31, 2018.12. Working in collaboration with the IHS CDE Coordinator and the IHS Division of Oral Health Program Assistant, the Contractor will order supplies necessary to carry out EFDA trainings and maintain supplies and equipment toughout the duration of the contract. Upon completion of the contract, all remaining supplies and equipment will be returned to the IHS Division of Oral Health.13. Replenish supplies (such as new teeth in typodonts) and ship supplies and equipment in advance to support EFDA training courses, maintaining accountability of all equipment before, during, and after shipment. Receive shipment of equipment and maintain an inventory of all EFDA-related equipment (mannequin heads, typodonts, electric toothbrushes, scalers, etc.).14. Provide follow-up instruction to EFDA home dental program directors on post-course requirements, answering questions and providing ongoing support and oversight of the grading of post-course requirements by preceptors.15. Following completion of post-course requirements, and ensuring that those requirements have been met satisfactorily, and working in collaboration with the IHS CDE Coordinator, provide EFDAs with certification information.E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTSDue to the nature of this work, the Contractor should already possess the knowledge, skills, and abilities to carry out the functions of this contract immediately. As such, the Contractor should possess the following prior to employment:1. The Contractor should have previous experience as a Restorative EFDA Educator/Trainer, having taught dental assistants at least tee courses in the past five years.2. The Contractor should be a dentist with a valid license from a U.S. State.3. The Contractor should possess a thorough understanding of the IHS Restorative and Periodontal EFDA Program, including the existing training curriculum, the existing certification process, and how the courses are conducted in IHS and Tribal host sites.4. The Contractor should have working knowledge and experience in an IHS, Tribal, or IHS-funded Urban (I/T/U) dental program within the past five years.5. The Contractor should be an effective communicator with dentists, dental hygienists, and dental assistants.6. The Contractor should have at least a basic understanding of the historical and current role of periodontal and restorative EFDAs in an I/T/U setting.7. The Contractor should have at least a basic understanding of the IHS Continuing Dental Education Program, including the provision of tuition payments.F. REPORTING REQUIREMENTS1. WEEKLY: The Contractor should provide an invoice weekly to the Contracting Officer Representative (COR). Any time in excess of 10 hours must be pre-approved by the IHS CDE Coordinator and/or COR. The Contractor invoice should detail the work performed in the reporting period.2. QUARTERLY: The Contractor should provide a quarterly, semi-annual, and annual summary of activities to the IHS CDE Coordinator to include:a. Number and types of EFDA Educator Trainingsb. Number and types of EFDA Trainingsc. Detailed costs of all trainings, including travel, equipment, supplies, etc.d. Number of trained EFDAse. Number of certified EFDAs (completing post-course work)f. Problems encountered, lessons learned, suggestions for improvementG. DELIVERABLES1. By October 13, 2017: Working with existing periodontal EFDA educators and the IHS National Periodontal Consultant, provide the IHS CDE Coordinator with a list of all planned FY 2018 periodontal EFDA training courses and cost estimate (travel, supplies, host site support).2. By October 20, 2017: Complete requisitions, funding transfers for potential trainers, and Memorandum of Agreement for Restorative EFDA Train-the-Trainer Course and submit to the IHS CDE Coordinator and IHS Division of Oral Health Director.3. By November 3, 2017: Complete requisitions and funding transfer agreements in support of periodontal EFDA trainings and submit to the IHS CDE Coordinator.4. By December 1, 2017: Develop and present complete restorative and periodontal EFDA course curriculum for basic, advanced, advanced posterior composite (restorative), and refresher/recertification courses. 5. By December 29, 2017: Develop and present restorative EFDA train-the-trainer course curriculum to IHS CDE Coordinator. Provide first quarter report to IHS CDE Coordinator and COR.6. By January 12, 2018: Complete restorative EFDA train-the-trainer course for a minimum of 10 trainers and a maximum of 20 trainers.7. By January 26, 2018: Working with newly trained educators, develop list of restorative EFDA courses for the remainder of FY 2018. Complete requisition for supplies and equipment, and funding transfers in support of restorative EFDA courses, and submit to the IHS CDE Coordinator for further processing.8. By February 23, 2018: Receive equipment in support of restorative EFDA courses, begin system of shipping equipment and maintaining inventory log.9. By March 30, 2018: Provide second quarterly report to IHS CDE Coordinator and COR.10. By April 27, 2018: Develop and submit recertification procedures for EFDAs and EFDA instructors, restorative and periodontal.11. By June 29, 2018: Submit third quarterly report to IHS CDE Coordinator and COR.12. By September 14, 2018: Provide IHS CDE Coordinator with complete list of FY 2019 restorative and periodontal basic, advanced, and refresher/recertification courses along with requisitions for supplies and equipment, funds transfers, and budget for 2019.13. Year 2 deliverables will be determined by the IHS Division of Oral Health Director, IHS Continuing Dental Education Coordinator, and Contracting Officer Representative and communicated to the Contractor no later than September 28, 2018.H. PROGRAM MANAGEMENT AND CONTROL REQUIREMENTSContractor(s) will work under the direction of the IHS CDE Coordinator and the Contracting Officer Representative.I. INSPECTION/ACCEPTANCE CRITERIAThe IHS Division of Oral Health Continuing Dental Education Coordinator, working in collaboration with the IHS Division of Oral Health Director and the Contracting Officer Representative, will inspect and approve all deliverables as set forth in section G. of this statement of work.
18-236-SOL-00002 Department of Health and Human Services Indian Health Service
10/25/17, 3:15 PM