Web-Based Survey and Data Collection Services for NIDA
The National Institute on Drug Abuse (NIDA) Intramural Research Program (IRP) and National Institutes of Health (NIH) is seeking Capability Statements from BOTH Other than Small Business and Small Business organizations with the demonstrated capability of providing web-based survey distribution and data collection services to conduct research via a full-service survey platform that provides secure data collection that is FedRamp certified, and compatible with the Qualtrics Core XM system for data analysis. This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified business sources; (2) the availability of capable Small Businesses; HUBZone Small Businesses; Service-Disabled, Veteran-Owned Small Businesses; 8(a) Small Businesses; Veteran-Owned Small Businesses; Woman-Owned Small Businesses; or Small Disadvantaged Businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The established NAICS code is 511210, Software Publishers. The U.S. Small Business Administration establishes a size standard for 511210 as $41.5 million in annual sales or less. BACKGROUND: NIDA’s Clinical Psychoneuroendocrinology and Neuropsychopharmacology (CPN) has utilized the Qualtrics Core XM survey software to generate surveys and analyze the data obtained tough the Research Services Team at Qualtrics The Qualtrics survey tool has allowed CPN to control the content of their surveys for standardization of questions utilizing the currently owned Qualtrics software, while allowing for the distribution and administration of the surveys to panels of adult participants. PURPOSE AND OBJECTIVES: Independently and not as an agent of the Government, the Contractor shall provide NIH Investigators with access to survey response data that is compatible with the Qualtrics Core XM survey software from a minimum of 1000 survey respondents who have had bariatric surgery within 10 years. Additionally, 20% of those respondents must have had the surgery within the past 2 years. TECHNICAL REQUIREMENTS: The Contractor shall provide conduction of the recruitment and facilitation of the participant sample (consent, distribution, data collection, remuneration, and communicating as a liaison between the NIH and the panelists). The Contractor shall manage the distribution of the survey, ensure that all protocol Inclusion/Exclusion criteria (provided by CPN) are met, and protect personally identifiable information (PII). Establish an anonymous ID for each respondent in order to keep track of participants. This anonymous ID links to a respondent profile. No PII shall be delivered to NIH Investigators. The Contractor shall integrate the responses into the Qualtrics Core XM survey software and deliver the de-identified data from respondents to NIH Investigators via a .csv file. Once receipt is confirmed by NIH Investigators, the Contractor shall delete the data and therefore, no longer have access to the data. The Contractor shall also delete IP addresses of any respondents upon confirmation of receipt of data by NIH Investigators. The following features of services are required: All recruitment and facilitation of participant sample services must be FedRamp certified Platform must be compatible with a survey link created on the Qualtrics analytical software system The survey administration platform must have mobile, tablet, computer online, web link, social media capabilities and interface with the FedRamp Qualtrics software system Ability to create surveys and to test and modify them instantly with no coding required Ability to use the software to analyze data and report results Survey design, answer type and answer choice customization capabilities Ability to screen participants out who do not meet protocol qualifications for inclusion Data integrity measures that allow for the automatic review of survey data to measure data quality Custom Validation (e.g.: requiring that participant selects a specific answer choice to continue on in the survey) A minimum of 1,000 survey completions, with replacement of invalid and/or incomplete respondents Ability to remunerate participants electronically upon completion of the survey in accordance with the IRB approved protocol Dynamic survey themes (ability to customize survey design with logos, color templates, and fonts) and piped text Intuitive and powerful survey flow logic options to tailor the administration of the survey/questionnaire Detailed and customizable distribution metrics (e.g. 20% of respondents who had surgery within 2 years of survey administration) In-survey scoring API Integration with social media platforms Compatible with Millisecond software for psychological testing The Contractor shall protect all sensitive protected health information (PHI) or personally identifiable information (PII) collected while performing the required services tough the use an anonymous ID in order to keep track of participants. This anonymous ID links to a respondent profile. The Contractor shall not have access to respondents PII. Sensitive PHI/PII shall not be transferred to, nor shared with NIH Investigators. Any data collected must be deidentified or coded so that the code cannot be linked to participants by NIH Investigators. INSTRUCTIONS: Respondents must provide clear and convincing documentation of their capability of providing the products and support services specified in this notice. Also, information must be provided in sufficient details of the respondents’ (a) prior completed projects of a similar nature utilizing Qualtrics research support services; (b) corporate experience providing FedRamp Certified products and services outlined herein; and (c) examples of prior completed Government contracts, references, and other related information. One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing. The information submitted must be in an outline format that addresses each of the elements of the project requirement and in the capability statement paragraphs stated herein. A cover page and an executive summary may be included but is not required. The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested. The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. The respondent must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements. All capability statements must also include the following: 1) company name and address; 2) point of contact; 3) phone/fax/email; 4) NAICS Code(s); 5) business size and status; 6) capability information in response to the requirement and qualifications identified in this notice; and 7) type of small business your organization classifies itself as (i.e.: Women-Owned, HUBZone, etc.). Any business concerns that believe they possess the capability necessary to successfully undertake the work described above must SUBMIT CAPABILITY STATEMENTS ELECTRONICALLY to the Contract Specialist, Shaun Rostad at Shaun.Rostad@nih.gov, NO LATER THAN 1:00 p.m. EST on April 23, 2021. The Subject line for the submission should include this Sources Sought Number and organization name. NIDA will not accept paper or faxed capability statements. THIS NOTICE IS NOT A REQUEST FOR PROPOSALS. This notice is for information and planning purposes only and does not commit the Government to any contractual agreement. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. CONFIDENTIALITY. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). 75N95021Q00147 Department of Health and Human Services National Institutes of Health National Institute on Drug Abuse
4/15/21, 12:43 PM Qualtrics Bariatric Surgery (QBS) Project
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This acquisition is for a commercial item or service and is conducted under the authority of the FAR Part 13 —Simplified Acquisition Procedures; and FAR Part 12—Acquisition of Commercial Items. The Clinical Psychoneuroendocrinology and Neuropsychopharmacology (CPN) laboratory of the NIH/NIDA IRP requires contracted support for web-based survey distribution and data collection to conduct research via a survey platform that provides secure data collection that has been thoroughly vetted for cybersecurity by the United States FedRamp program. The survey platform shall have mobile, tablet and computer online capabilities and interface with the FedRamp Qualtrics software system currently in utilized by NIDA IRP and CPN. The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2021-05, dated 03-10-2021. NAICS Code: The associated NAICS code 511210, and the small business size standard $41,500,000. This requirement is not a total small business set-aside. PLEASE REFER TO THE ATTACHMENT FOR THE ENTIRE COMBINED SYNOPSIS/SOLICITATION DOCUMENTS, INSTRUCTIONS AND SOLICITATION ATTACHMENTS. Questions and requests for clarification should be submitted electronically to the Contract Specialist, Shaun Rostad at Shaun.Rostad@nih.gov on or before 3:00 pm May 26, 2021. Any questions or request for clarification must include the combined synopsis/solicitation 75N95021Q00147 and the Title in the Subject Line. When submitting quotes, in addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. The Offeror must submit with their Quote the following information: • Technical Quote in accordance with this combined synopsis/solicitation in a searchable PDF format; • Price Quote in an Excel format; • Dun and Bradstreet Number (DUNS); and • Verification of System for Award Management (SAM) Registration www.sam.gov. Offeror is to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer. Offerors must include the representation at 52.204-24 if it is not in in their completed FAR Representations and Certifications. A copy of that representation is attached as Attachment 2 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. Offeror must also include a a completed HHS "Section 508 Product Assessment Template" (Attachment 5). Technical Quotes shall be submitted in accordance with the General Requirement identified in Section 6 of the attached combined synopsis/solicitation. The response to the combined synopsis/solicitation is DUE NO LATER THAN June 1, 2021 at 3:00 P.M. Eastern Standard Time (EST). Offers submitted after the deadline may not be considered. The response should be submitted in a searchable electronic format to the Contract Specialist, Shaun Rostad at Shaun.Rostad@nih.gov. Electronic submittals must include the combined synopsis/solicitation 75N95021Q00147 and the Title in the Subject Line. 75N95021Q00147 Department of Health and Human Services National Institutes of Health National Institute on Drug Abuse
5/21/21, 3:26 PM Qualtrics Bariatric Surgery (QBS) Project
NOTICE OF AWARD. THIS IS NOT A REQUEST FOR QUOTE/PROPOSALS. On August 20, 2021; in response to the requirements of Solicitation 75N95021Q00147, the National Institute on Drug Abuse (NIDA) awarded a Purchase Order No. 75N95021P00410 to Carahsoft Technology Corp. for the NIDA IRP Qualtrics Bariatric Surgery (QBS) Project. NIDA anticipates the use of Options Quantities with an ultimate Period of Performance of one (1) year. An award shall be made on a Firm Fixed Price basis. Funding in the amount of $119,995 shall be obligated to fully fund this award. Awarded contract 75N95021P00410 to Carahsoft Technology Corp. for 119995.00 on 2021-08-20. 75N95021P00410 Department of Health and Human Services National Institutes of Health National Institute on Drug Abuse
8/20/21, 1:49 PM