J065--West Palm Beach VA Medical Center FY21: Evotech Scope Disinfector Service
Page 8 of 8 COMBINED SYNOPSIS/SOLICITATION The West Palm Beach VA Medical Center located at 7305 N Military Trail, West Palm Beach, FL 33410 has a requirement to provide full coverage maintenance services for five (5) ASP Evotech Flexible Scope Disinfectors located at the Department of Veterans Affairs Medical Center, West Palm Beach, FL. Services shall be performed by manufacturer trained service personnel. There will be a one year base period and four one year option periods. Coverage shall begin on 11/24/2020 and end on 11/23/2021 unless otherwise identified by the Department of Veterans Affairs. All equipment shall be maintained in proper operating condition as specified by the manufacturer. The attached Statement of Work (SOW) shall be adhered to. This is a combined synopsis/solicitation, Request for Quotation (RFQ), for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The applicable North American Industry Classification System (NAICS) Code and size standards in millions of dollars are 811219 and $22 Million, respectively. FAR 52.212-2, Evaluation - Commercial Items is applicable to this procurement. This requirement will be awarded to a responsible contractor whose proposal represents the best value to the Government, considering price and technical factors, with technical and past performance factors more important than price. The evaluation of offers received in response to the solicitation will use a tiered or cascading order of precedence. Tiered evaluation of offers, also known as cascading evaluation of offers, is a procedure used in negotiated acquisitions when market research is inconclusive for justifying limiting competition to small business concerns or sub-categories of small business concerns. The contracting officer (1) Solicits offers from both small and other than small business concerns that will be evaluated in the following tier order: (a) service-disabled veteran-owned small business (SDVOSB); (b) veteran-owned small business (VOSB); (c) all other small business concerns; (d) other than small business. (2) If an award or a sufficient number of awards cannot be made at the first tier, evaluation of offers will proceed at the next lower tier until an award or a sufficient number of awards can be made. Once the Government determines there is/are a contractor(s) that can provide a product/service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited product/service to address any remaining issues. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Evaluation factors will be considered in descending order of importance: Technical Capability: Provide technical performance plan and proof of applicable certifications, license, and insurance. Past Performance: Prospective contractors may provide a list of five business references for which the contractor performed the same or similar scope as required in the performance work statement. The reference information shall include: name of business; name and title of point of contact; brief description of services performed; and date services performed. Contractor s Proposed Rate for: Providing full coverage maintenance services for five (5) ASP Evotech Flexible Scope Disinfectors for a One Year Base Period and Four One Year Separately Priced Option Years. Offers shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer. The provision may be accessed at http://farsite.hill.af.mil/. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following provisions related to FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Oct 2010) apply to this acquisition: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (MarA 2015) (22A U.S.C. 7104(g)). ___Alternate I (MarA 2015) of 52.222-50 (22A U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AugA 1996) (31A U.S.C.A 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OctA 2004) (Pub.A L.A 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraphA (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (SeptA 2006), with AlternateA I (OctA 1995) (41A U.S.C.A 253g and 10A U.S.C.A 2402). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OctA 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (NovA 2011) (15A U.S.C.A 644). 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15A U.S.C.A 637(d)(2) and (3)). 52.219-14, Limitations on Subcontracting (JanA 2017) (15A U.S.C.A 637(a)(14)). 52.219-28, Post Award Small Business Program Re-representation (JulA 2013) (15A U.S.C. 632(a)(2)). 52.222-3, Convict Labor (JuneA 2003) (E.O.A 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies (OctA 2016) (E.O.A 13126). 52.222-21, Prohibition of Segregated Facilities (AprA 2015). 52.222-26, Equal Opportunity (SepA 2016) (E.O.A 11246). 52.222-35, Equal Opportunity for Veterans (OctA 2015)(38A U.S.C.A 4212). 52.222-36, Equal Opportunity for Workers with Disabilities (JulA 2014) (29A U.S.C.A 793). 52.222-37, Employment Reports on Veterans, (FebA 2016) (38A U.S.C.A 4212). 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AugA 2011) (E.O. 13513). 52.225-1, Buy American Supplies (MayA 2014) (41A U.S.C.A 10a-10d). 52.225-5, Trade Agreements (OctA 2016) (19A U.S.C.A 2501, etA seq., 19A U.S.C.A 3301 note). 52.225-13, Restrictions on Certain Foreign Purchases (JuneA 2008) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (JulA 2013) (31A U.S.C.A 3332). 52.239-1, Privacy or Security Safeguards (AugA 1996) (5A U.S.C.A 552a). (c) The Contractor shall comply with the FAR clauses in this paragraphA (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-41, Service Contract Act Labor Standards (MayA 2014) (41A U.S.C.A 351, etA seq.). 52.222-42, Statement of Equivalent Rates for Federal Hires (MayA 2014) (29A U.S.C.A 206 and 41A U.S.C.A 351, etA seq.). (d) A Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraphA (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition teshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3A years after final payment under this contract or for any shorter period specified in FARA SubpartA 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphsA (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause (i) 52.203-13, Contractor Code of Business Ethics and Conduct (OctA 2015) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (NovA 2016) (15A U.S.C.A 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (SepA 2016) (E.O.A 11246). (v) 52.222-35, Equal Opportunity for Veterans (OctA 2015) (38A U.S.C.A 4212). (vi) 52.222-36, Equal Opportunity for Workers with Disabilities (JulA 2014) (29A U.S.C.A 793). (vii) [Reserved] (viii) 52.222-41, Service Contract Act ofA 1965 (MayA 2014) (41A U.S.C.A 351, etA seq.). (ix) 52.222-50, Combating Trafficking in Persons (MarA 2015) (22A U.S.C. 7104(g)). Alternate I (MarA 2015) of 52.222-50 (22A U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (NovA 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (MayA 2014) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Oct 2015). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MayA 2014) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FebA 2006) (46A U.S.C. Appx.A 1241(b) and 10A U.S.C.A 2631). Flow down required in accordance with paragraphA (d) of FAR clauseA 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) Other applicable provisions and clauses incorporated by reference: FAR 52.204-7 System for Award Management FAR 52.212-1 Instructions to Offerors Commercial items FAR 52.212-4 Terms and Conditions Commercial items FAR 52.217-5 Evaluation of Options FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract FAR 52.222-41 Service Contract Labor Standards FAR 52.225-2 Buy American Certificate FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management FAR 52.233-1 Disputes FAR 52.233-4 Applicable Law for Breach of Contract Claim VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resource VAAR 852.203-70 Commercial advertising VAAR 852.237-70 Contractor responsibilities VAAR 852.270-1 Representatives of contracting officers VAAR 852.273-70 Late offers VAAR 852.273-74 Award without exchanges 52.252-1A Solicitation Provisions Incorporated by Reference (FebA 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/Far/loadmainre.html http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ http://farsite.hill.af.mil/ This announcement constitutes the only solicitation and interested parties are solely responsible for monitoring this solicitation and any amendments thereto. All contractors that intend to participate in the solicitation shall have an active registration with System for Award Management (SAM). If quoters do not have an active SAM account; account registration will be required at the following website. https://www.sam.gov/portal/public/SAM/. All quoters that are SDVOSB or VOSB must be verified tough the Vendor Information Pages (VIP). An application and information is available at the following website https://www.vip.vetbiz.gov/. In accordance with VAAR 852.273-74, the Government intends to evaluate proposals and award a contract without exchanges with offerors.A Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint.A However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. Offerors are instructed to submit clear and concise offers which adhere to the following format: Introductory/Response Letter to include brief business history and capability statement (letter not to exceed 3 pages) Technical Ability section shall include a technical performance plan and proof of insurance and bonding. (section not to exceed 5 pages > not including copies of certificates) Past Performance section may include up to five business references with the following: name of business; name and title of point of contact; brief description of services performed; and date services performed (section not to exceed 5 pages) Completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items (provision may be accessed at http://farsite.hill.af.mil/), if not completed in SAM. Completed Schedule of Rates. BASE YEAR ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110019 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Base POP Begin: 11-24-2020 POP End: 11-23-2021 0002 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110032 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Base POP Begin: 11-24-2020 POP End: 11-23-2021 0003 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110033 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Base POP Begin: 11-24-2020 POP End: 11-23-2021 0004 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110034 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Base POP Begin: 11-24-2020 POP End: 11-23-2021 0005 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110035 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Base POP Begin: 11-24-2020 POP End: 11-23-2021 BASE YEAR TOTAL __________________ OPTION YEAR ONE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110019 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year One POP Begin: 11-24-2021 POP End: 11-23-2022 1002 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110032 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year One POP Begin: 11-24-2021 POP End: 11-23-2022 1003 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110033 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year One POP Begin: 11-24-2021 POP End: 11-23-2022 1004 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110034 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year One POP Begin: 11-24-2021 POP End: 11-23-2022 1005 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110035 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year One POP Begin: 11-24-2021 POP End: 11-23-2022 OPTION YEAR ONE TOTAL __________________ OPTION YEAR TWO ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 2001 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110019 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Two POP Begin: 11-24-2022 POP End: 11-23-2023 2002 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110032 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Two POP Begin: 11-24-2022 POP End: 11-23-2023 2003 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110033 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Two POP Begin: 11-24-2022 POP End: 11-23-2023 2004 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110034 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Two POP Begin: 11-24-2022 POP End: 11-23-2023 2005 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110035 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Two POP Begin: 11-24-2022 POP End: 11-23-2023 OPTION YEAR TWO TOTAL __________________ OPTION YEAR THREE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 3001 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110019 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Tee POP Begin: 11-24-2023 POP End: 11-23-2024 3002 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110032 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Tee POP Begin: 11-24-2023 POP End: 11-23-2024 3003 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110033 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Tee POP Begin: 11-24-2023 POP End: 11-23-2024 3004 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110034 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Tee POP Begin: 11-24-2023 POP End: 11-23-2024 3005 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110035 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Tee POP Begin: 11-24-2023 POP End: 11-23-2024 OPTION YEAR THREE TOTAL __________________ OPTION YEAR FOUR ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 4001 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110019 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Four POP Begin: 11-24-2024 POP End: 11-23-2025 4002 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110032 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Four POP Begin: 11-24-2024 POP End: 11-23-2025 4003 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110033 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Four POP Begin: 11-24-2024 POP End: 11-23-2025 4004 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110034 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Four POP Begin: 11-24-2024 POP End: 11-23-2025 4005 1.00 YR __________________ __________________ Unit EVOTECH(TM)SYSTEM 208V Serial Number 5041110035 Coverage FULL EVOEOL Product 77FULLMF09 Contract Period: Option Year Four POP Begin: 11-24-2024 POP End: 11-23-2025 OPTION YEAR FOUR TOTAL __________________ All sources who believe that they have the experience and capabilities to perform the required services referenced above and detailed in the Performance Work Statement may submit their detailed quote no later than 12:00pm EST on November 18, 2020 to the following: Scott Frankel, Scott.Frankel@va.gov. Oral communications are not acceptable in response to this notice. See attached document: Statement of Work. STATEMENT OF WORK INTRODUCTION AND SCOPE OF WORK This contract is to provide full coverage maintenance services for five (5) ASP Evotech Flexible Scope Disinfectors as identified below, located at the Department of Veterans Affairs Medical Center, West Palm Beach, FL. Services shall be performed by manufacturer trained service personnel. Coverage shall begin on 11/24/2020 and end on 11/23/2021 unless otherwise identified by the Department of Veterans Affairs. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Equipment: 5 ASP Evotech Flexible Scope Disinfectors VA ID# S/N MANUFACTURER MODEL 51196 5041110032 ADVANCED STERILIZATION PRODUCTS EVOTECH ECR 51197 5041110035 ADVANCED STERILIZATION PRODUCTS EVOTECH ECR 51198 5041110033 ADVANCED STERILIZATION PRODUCTS EVOTECH ECR 51199 5041110034 ADVANCED STERILIZATION PRODUCTS EVOTECH ECR 51200 5041110019 ADVANCED STERILIZATION PRODUCTS EVOTECH ECR REQUIREMENTS Contractor shall provide maintenance/certification services in accordance with manufacturer s specifications and as outlined below: Provide service calls 8:00 am to 5:00 pm Monday tough Friday, excluding Federal holidays. After hours emergency service will be billed at prevailing rates. Preventive maintenance shall include service designed to reduce product failure and extend the useful life of the system. This service shall include items such as cleaning, lubrication, calibration, inspection, testing and parts. Preventive maintenance shall be done semi-annually. Response time: 30 minutes by telephone, 4-hour on-site service response. Emergency on-site response will be provided within 4 hours of telephone call. Emergency is defined as a non-functioning system. Updates: Provided at no cost for all items. Contractor shall have twenty-four (24) hour access to all needed parts. 7) Contractor shall provide evidence of factory training for each service engineer upon request. III. PROGRESS AND COMPLIANCE Vendor shall provide evidence of factory training for each service technician upon request. B. Contractor shall provide certification worksheets on each machine tested. C. Contractor shall contact Biomedical Engineering, (561) 422-8736 to arrange for service. D. Service reports shall be provided to Biomedical Engineering within 24 hours of completing service. The report shall include complete details of all work performed. E. The contractor shall provide certification in the form of technical documentation, original invoice, or service documentation that the quality of updates and upgrades is sufficient to guarantee continued performance and operation of the system listed in this contract. 36C24821Q0144 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
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