H246--608-21-3-4808-0244- Water Testing for Sterile Processing Service base plus 4
Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain a qualified vendor to provide Water Testing for Sterile Processing Service (SPS) at the Manchester VAMC This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought, please ensure that you indicate your DUNS number on your response. The Veterans Health Administration (VHA) is seeking to obtain a qualified vendor to provide Water Testing for Sterile Processing Service (SPS) at the Manchester VAMC per the general requirements below. The standard of services shall be of quality; meeting or exceeding those outlined in the general performance work statement as described below. Refer to the Performance Work Statement section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. PERFORMANCE WORK STATEMENT Water Testing for Sterile Processing Service (SPS) INTRODUCTION The purpose of this contract is to obtain water testing services for the Manchester Veterans Affairs Medical Center (VAMC), located at 718 Smyth Road, Manchester, NH 03104. The primary goal is to meet the Veterans Affairs National Program Office for Sterile Processing (NPOSP/10NC6) guidance that requires testing and monitoring per AAMI ST-79 TIR 34. REQUIREMENTS Contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC. Water Sample Collection The Contractor will collect water samples from two designated sampling points within the facility Sterile Processing Service (SPS). Sample parameters and frequency will be in accordance with Table 1 in this document. Refer to AAMI TIR34 for more details on testing requirements. Sample points will be for SPS critical water as defined by AAMI TIR34. This currently includes two separate deionized water supplies (i.e. two sample points) that feed the decontamination sinks and washer/disinfector in SPS. Samples can be collected from the existing port for the washer and any faucet on the sink. Both existing sample points are in the decontamination side of SPS which requires specialized personal protective equipment (PPE) to enter. The contractor will be required to don all appropriate PPE which will be provided by the VAMC upon entry. Samples are to be collected and received/accepted by the testing laboratory within 24 hours. Contractor to ensure samples arrive during the laboratory s normal operating hours. The contractor will be required to schedule water sample collection with the COR. Contractor staff collecting samples be will be trained and follow SM 9060 for potable water sample collection. Water Sample Analysis Sample analysis will be conducted by a laboratory that holds current accreditation for each analyte and method. Results Reporting The VAMC will be provided with a copy of the sample chain of custody and laboratory results reports. Turnaround times (TAT) for results reporting are listed Table 1. Results may be provided to designated VAMC points of contact via email. Additionally, the contractor will provide a copy of the standardized testing process for each parameter for government review prior to work start. This process must be followed each time the samples are taken a report furnished to the VA stating that the testing was done in accordance with the approved procedures. Results reports will include the name of the laboratory that performed the analysis, test method, sample source name and location, the date and time the sample was collected, received and analyzed. The Contactor will notify the VAMC of any samples that exceed hold time or temperature, whereupon the VAMC will determine whether to proceed with analysis or have the Contractor resample at no additional cost to the VAMC. Resample/Additional Samples If any samples results are above the specifications of AAMI TIR34, the VAMC may request additional samples be collected outside the regular sample frequency. The Contractor will have 7 days upon notice by the VAMC to resample or collect additional samples. Responses The Contractor will respond to basic inquiries and clarifications of sample results within 6 hours of inquiry from the VAMC. The Contract will notify the VAMC 14 days in advance to schedule regular sample collection. The Contractor will coordinate timing with the COR so SPS operations are not impacted. This may mean testing has to occur off-tour. MATERIALS AVAILABLE The Contractor is responsible for supplying all needed materials and supplies to carry out work under this contract. PERFORMANCE REQUIREMENTS The Contractor has an ongoing obligation toughout the Period of Performance to notify the VA Contracting Officer immediately and in writing, upon its loss (or any of its subcontractors) of any required certification, accreditation, or licensure. Contractor shall follow VA requirements for physical and information security. Contractor s assigned employees will be subject to background investigation and shall obtain temporary contractor badging for all employees servicing the contract prior to performing site work. All work (except for street sweeping) will be performed between the hours of 7:00am to 4:30 pm Monday tough Friday, excluding federal holidays, except where off hours are specified. Off hours and weekend work may be requested of the VAMC Contract Officer s Representative (COR) with a 48-hour request notice. The provisions of all applicable OSHA, EPA, and all Federal, State, and local regulations shall be followed toughout the course of this project. Contractor vehicles, including those of their employees, are to be parked at the end of Lot E . This parking lot is located by the salt shed at the north end of campus. No vehicles will be allowed to park around buildings or at loading dock areas. Loading docks are available for use for unloading and loading of materials and tools then must be moved to parking lot E . Smoking is not permitted on campus. SAFTEY REQUIREMENTS The Contractor will comply with all OSHA, NEC, as well as all national, federal, and state requirements as needed. Contractor will wear appropriate personal protective equipment (PPE) toughout work. Contractor will comply with Infection Control requirements to include, but not limited to wearing a surgical mask and/or shield as required. REFERENCES/ATTACHMENTS Table 1 EVALUATION (required for review prior to award) Pass/Fail Item Staff organization chart showing all personnel who will be working on the project and their capacity/function. Staff qualifications, training, accreditations, and licenses Proof of contractor competency/training Proof of laboratory qualifications Table 1 Water Quality Monitoring Characteristic Test Type Test Frequency Results TAT Bacteria Heterotrophic plate count (HPC) SM 9215 Monthly 72 hours of laboratory sample receipt pH pH meter field test Monthly 14 days of laboratory sample receipt Endotoxins* LAL Kinetic Comogenic Assay On installation, modification, or repair of the Critical Water treatment system or when persistent increased microbial levels are detected by HPC, ATP, or TOC 14 days of laboratory sample receipt Total organic carbon (TOC) SM 5310 Quarterly 14 days of laboratory sample receipt Hardness Total Hardness as CaCO3 per Method 200.7 Annually 14 days of laboratory sample receipt Ionic contaminants (chloride, iron, copper, manganese) Method 200.7 Annually 14 days of laboratory sample receipt *Contractor should price this based off one test per year ** Note; this table is per sample location (there will be two). 36C24121Q0614 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 9 of 9 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 9 SUBJECT* 608-21-3-4808-0244- Water Testing for Sterile Processing Service base plus 4 GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 03104 SOLICITATION NUMBER* 36C24121Q0614 RESPONSE DATE/TIME/ZONE 07-30-2020 15:00 EASTERN TIME, NEW YORK, USA ARCHIVE 90 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SBA PRODUCT SERVICE CODE* H246 NAICS CODE* 541380 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO 1) Manchester VAMC 718 Smyth Rd Leeds MA 01053-9764 POINT OF CONTACT* Contracting Officer Craig Harris Craig.Harris@va.gov 603-314-1664 PLACE OF PERFORMANCE ADDRESS Department of Veterans Affairs Manchester VAMC 718 Smyth Rd Manchester NH POSTAL CODE 03104 COUNTRY USA ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS Craig.Harris@va.gov EMAIL DESCRIPTION Craig.Harris@va.gov DESCRIPTION Combined Synopsis Solicitation Manchester VAMC SPS Water Testing- Base plus 4 options (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24121Q0614 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2020-07. (iv) This requirement is being issued as an open market, small business set-aside. The associated NAICS code is 238210 Electrical Contractors and Other Wiring Installation Contractors and small business size standard is $16.5 million. (v) The Government intends to award a firm-fixed price award for SPS Water Testing at the Manchester VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Water Testing for Sterile Processing Service. 3rd party testing for SPS water. The contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC. **To be paid on certified invoice(s). 12.00 MO __________________ __________________ 1001 Water Testing for Sterile Processing Service. 3rd party testing for SPS water. The contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC. **To be paid on certified invoice(s). 12.00 MO __________________ __________________ 2001 Water Testing for Sterile Processing Service. 3rd party testing for SPS water. The contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC. **To be paid on certified invoice(s). 12.00 MO __________________ __________________ 3001 Water Testing for Sterile Processing Service. 3rd party testing for SPS water. The contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC. **To be paid on certified invoice(s). 12.00 MO __________________ __________________ __________________ 4001 Water Testing for Sterile Processing Service. 3rd party testing for SPS water. The contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this statement of work to accomplish the requirements of the VAMC. **To be paid on certified invoice(s). 12.00 MO GRAND TOTAL __________________ (vi) The Contractor shall provide all resources necessary to provide SPS water testing IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details. (vii) The Place of Performance as described in the Performance Work Statement: Manchester VAMC 718 Smyth Rd Manchester, NH 03104 (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Craig.Harris@va.gov. (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 28-July-2021 at 11:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, DUNS, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:A Price (Follow these instructions): Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.A Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).A Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.A Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement. Contractor shall provide all current and relevant licenses and/or certifications for the State of New Hampshire. The Contractor will comply with all OSHA, NEC, as well as all national, federal, and state requirements as needed. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.209-70 Organizational Conflicts of Interest 852.232-72 Electronic Submissions of Payment Request 852.219-74 Limitations on Subcontracting (JUL 2018) (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50,52.223-18, 52..225-13, 52.232-33, 52.232-34, 52.222-41, 52.222-42, 52.222-43 52.222-55, 52.222-62. (Wage Determination Applicable (Manchester VAMC Hillsborough County WD 2015-4019 (Rev.-15) (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 30-July-2021 at 3:00 PM EST. RFQ responses must be submitted via email to: Craig.Harris@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Craig Harris Craig.Harris@va.gov. See attached document: SOW-SPS Water Testing. See attached document: P07 Wage for Manchester NH 2015-4019 revision 15 04222021. See attached document: S02_Attachment 1_Past Performance Worksheet. See attached document: LOS Certification 12102020. 36C24121Q0614 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
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