--Federal Energy Management Program Project Facilitation Services for Alternativel
Added: Nov 10, 2014 10:04 am SPECIAL NOTICE FOR SOLE SOURCE MODIFICATION Solicitation Number: DE-SOL-0001279 Agency: Department of Energy Office: Office of Energy Efficiency and Renewable Energy Location: Golden Field Office Notice Type: Special Notice Classification Code: R -- Professional, administrative, and management support services NAICS Code: 541 -- Professional, Scientific, and Technical Services/541690 -- Other Scientific and Technical Consulting Services Subject: Intent to Raise Maximum Contract Ceiling on PF IDIQ Contract Synopsis: Nov 10, 2014 THIS NOTICE IS PROVIDED FOR NFORMATION PURPOSES ONLY. The Department of Energy (DOE) Golden Field Office (GFO) intends to modify the Project Facilitation (PF) services, Indefinite Delivery, Indefinite Quantity (IDIQ) contract in order to increase the maximum contract ceiling by $5.5 million from $10.5 million to $16 million. The current PF contract has reached its maximum ceiling value; however the ordering period of performance does not expire until December 9, 2015. The additional ceiling amount will allow DOE to continue providing PF services to all federal agencies as described below. Sole Source Authority. DOE GFO plans to award a bilateral modification for this sole source contract action citing the authority at 41 ? U.S.C. 3304(a)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements (FAR 6.302-1). The final justification for other than full and open competition will be made publically available after the contract modification is awarded. Contract Award and Solicitation. The subject contract was originally competed on a full and open basis with a total set-aside for small business under Solicitation No. DE-SOL-0001279. The PF IDIQ contract No. DE-EE0003382 was awarded to EMP2, Inc., a veteran-owned small business, on December 10, 2010, with a base ordering period of performance of one year and four option periods of one year each. The maximum contract ceiling is currently set at $10.5 million, which is available toughout the life of the contract and not split between the base and option periods. Description of Services. The subject contract provides PF services to support the DOE?s Federal Energy Management Program (FEMP) objectives for alternatively financed energy projects, such as Energy Saving Performance Contracts (ESPCs) and Utility Energy Service Contracts (UESCs). DOE GFO provides these PF services to all interested federal agencies to support energy efficiency, renewable energy, and water efficiency programs tough the implementation of alternatively financed projects, training federal and non-federal personnel, and providing feedback for the purposes of process improvement. Under the subject contract, the PF services contractor provides professional technical support to: (a) Support federal agencies in implementing ESPCs, UESCs, Power Purchase Agreements, and other energy-related projects using alternative financing strategies; (b) Provide program-related training to federal agencies; (c) Conduct field verification reviews of ongoing projects; and (d) Increase the overall quality of the program by identifying issues, challenges, and solutions, and developing procedures for information sharing to apply to other similar situations or projects. Place of Performance. The PF services contractor performs the majority of the work at its own facilities, with some services provided at federal agency project sites and offices toughout the United States. Interested Sources. This is only a notice of intent for a contract modification, so DOE GFO is not requesting responses from interested sources at this time. There is no solicitation available for this requirement. Interested sources are encouraged to monitor the Federal Business Opportunities and FedConnect websites for future opportunities. Please submit any questions or comments concerning this proposed contract action no later than 4:00 pm (MST), November 17th, 2014, to one of the points of contact listed below. Contracting Office Address: U.S. Department of Energy Golden Field Office 15013 Denver West Parkway Golden, CO 80401 Point(s) of Contact: Wayne Latham, IDIQ Contracting Officer, wayne.latham@ee.doe.gov Eric Brandenburg, Contract Specialist, eric.brandeburg@ee.doe.gov Melissa Robertson, Contract Specialist, melissa.robertson@ee.doe.gov
DE-SOL-0001279 Department of Energy Headquarters
11/10/14, 10:04 AM Request for Information-ESPC Technical Support
Added: Sep 23, 2009 10:40 am The U.S. Department of Energy, Federal Energy Management Program is conducting market research to identify sources that have the comprehensive knowledge, skills, capability, and capacity to provide technical services to support alternatively financed federal projects (i.e. Energy Savings Performance Contract projects at federal facilities). Additionally, we are requesting feedback on the questions presented below.The information sought herein is for planning purposes only and shall not be construed as a request for quote (RFQ), request for proposal (RFP), and invitation for bid (IFB) or as an obligation or commitment on the part of the United States Government to acquire any product or service. There shall be no basis for claims against the government as a result of information submitted in response to the sources sought announcement. The government does not intend to award a contract on the basis of this announcement or otherwise pay for any information submitted by respondents to this request. This notice is for market research purposes only and is not indicative of a full requirement. Should a full requirement arise, the full requirement will be detailed in the solicitation, if issued. General Duties and Responsibilities:The incumbent will provide support to federal agencies on behalf of the Department of Energy to implement Energy Savings Performance Contract (ESPC) task orders issued against the DOE ESPC Indefinite Delivery Indefinite Quantity contracts. This support and facilitation service will be utilized on ESPC projects implemented worldwide; however, work will be conducted primarily in the United States. The incumbent will guide the federal agency acquisition team tough the process of developing, awarding and verifying continued savings from ESPC projects. The incumbent coordinates resources to address technical, contractual and legal issues. Questions:1) What type of Contract should be utilized between the Government and vendor to best meet the Governments needs?2) Does your organization intend to submit a proposal for the work described above if the Government puts out a RFP and why?3) What desired skill set would an ideal organization/person possess, to perform the general work described above?4) Is there an existing contract (federal or non-federal) for similar work?5) Should there be a ?Certification Process? for the personnel providing the service and why?6) Should the personnel be located in a single office or geographically dispersed, and why?7) How many personnel would be needed for 40-50 projects initiated each year?8) What special or unique considerations must be given to provide the services described above on non-CONUS ESPC projects? (i.e. languages, training, immunizations, security clearance, cultural differences)9) Are there known federal employees or Federally Funded Research and Development Center (FFRDC ) employees that would be trained, capable and readily available to perform the duties described above?10) What other information would you like to add that would assist the government in developing a solicitation for the type of work described above?
DE-SOL-0001279 Department of Energy Headquarters
9/23/09, 10:40 AM Project Facilitation Services for Alternatively Financed Energy Projects
Added: Apr 30, 2010 5:28 pm Sources Sought SynopsisForProject Facilitation Services forEnergy Savings Performance Contracts (ESPC) Notice type: Sources sought synopsisPosting date: April 30, 2010 Response date: May 14, 2010Classification code: R -- Professional, administrative, and management support services NAICS code: 541690 ? Other Scientific and Technical Consulting ServicesSolicitation #: DE-SOL-0001279 The U.S. Department of Energy, Federal Energy Management Program, Golden Field Office, is issuing this sources sought synopsis to identify business sources having an interest in and the resources to support a requirement for services entitled: ?Project Facilitation Services for Energy Savings Performance Contracts (ESPC)?. The result of this market research will contribute to determining the method of procurement. The Government will use responses from this sources sought synopsis to make an appropriate acquisition decision for this procurement. THERE IS NO SOLICITATION AT THIS TIME. This request for capability does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. This announcement is for information and planning purposes only and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541690. The Small Business Size Standard for this NAICS code is $7,000,000.00. A solicitation is tentatively scheduled to be issued in July 2010. The government anticipates that a single award, firm-fixed-price contract will result from the solicitation. If your organization has the potential capacity to perform these contract services, please provide the following information by the response due date via the FedConnect system: 1) Organization name, address, e-mail address, company Web site address, telephone number, and size and type of ownership for the organization; 2) Provide a copy of Central Contractor Registration (CCR) that reflects Data Universal Numbering System (DUNS) number, Commercial and Government Entity (CAGE) code, and Small Business Administration Certification of Small Business Type; and 3) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. No feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Submissions shall be limited to a maximum of 20 pages. Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by May 14, 2010 at 4:00 p.m. (Mountain Time Zone). All responses under this Sources Sought Notice must be submitted to the FedConnect system. If you have any questions concerning this opportunity please contact: Department of EnergyGolden Field OfficeATTN: Don Gilbert1617 Cole BoulevardGolden, Colorado 80401-3393 Phone: (720) 356-1489Fax: (720) 356-1550E-mail: donald.gilbert@go.doe.govl Place of Performance:Various project locations worldwide Requirement description: Project Facilitation Services forEnergy Savings Performance Contracts (ESPC) I. ESPC PROJECT FACILITATION Task Area 1. Assess Project Potential The Project Facilitator (PF) shall analyze available site energy and water consumption and program information to determine if the Agency specified project site is a good candidate for an ESPC. The analysis may include data collection, energy technology evaluation, energy load determination, economic analysis, recommended operations and maintenance procedures, environmental improvements, needs assessment, coordination with Department of Energy (DOE)/National Laboratory technology subject experts, and project scoping. Deliverables: The PF shall provide verbal and written recommendations as needed, and results of technology screening and evaluations to improve project economics for ESPC projects and/or recommend other project implementation strategies. The PF shall summarize the activities in this task area in the monthly report (see task area 12). Task Area 2. Assess Funding, Alternative Financing Strategies and Implementation Approaches The PF shall examine and guide agency officials tough project funding and implementation approaches including agency funding, ESPCs, Utility Energy Services Contracts (UESCs), Power Purchase Agreements, utility incentive programs, renewable energy credits, green power utilization, financing market analyses, and risk assessment of various implementation strategies. The PF shall coordinate specific programmatic, contractual or legal questions/issues with the agency and DOE. The PF shall conduct site visits if needed to coordinate the requirements in this task area. Deliverable: The PF shall summarize the activities in this task area in the monthly report (see task area 12). Task Area 3. Assist Agencies in Establishing Project Objectives, Strategies, and Acquisition Team The PF shall assist with the development of metrics or performance indices, review of industry protocols, risk analysis and cost of performance measurement strategies. The PF shall provide recommendations for project scope to match agency resources and project requirements. The PF shall ascertain that an agency team of appropriate agency personnel (project, contracting, legal, management, facilities, etc.) has been established, and is fully briefed to gain acquisition team commitment. The PF shall stress the importance of project risk, responsibilities and performance. The PF shall establish a milestone schedule with the agency including key steps to project award and responsible individuals. The PF shall conduct site visits if needed to coordinate the requirements in this task area. Deliverables: Deliverables include a summary of the recommendations and outcomes in the monthly report (see task area 12). Task Area 4. Technical Assistance for Agency Requirements Definition The PF shall provide technical assistance to the agency in its preparation of documents defining requirements to solicit contractor interest or submission of proposals. The PF shall provide technical, economic, or programmatic information/analysis on site data, requirements, goals, and potential proven or emerging technology applications. The PF shall coordinate specific programmatic, contractual or legal questions/issues with DOE and the ordering agency. The PF shall assist with the development of comprehensive site data packages and assist with organizing a site visit for prospective offerors. The PF shall conduct site visits if needed to coordinate the requirements in this task area. Deliverables: Deliverables include documents prepared in support of this task area and summary of the recommendations and outcomes in the monthly report (see task area 12). Task Area 5. Technical Assistance for Agency Contractor Selection The PF shall provide technical advice, as required, to develop responses to industry questions and technical reviews of Preliminary Assessment (PA) information submitted in response to agency notice of opportunities/solicitations. Technical review includes engineering and economic analyses to support agency evaluation and negotiation process as well as reviewing measurement and verification strategies, operation and maintenance strategies, advice on project risks and responsibilities, and monitoring regulatory requirements and liability issues to facilitate appropriate risk sharing for project success. The PF shall assess compliance of contractor response and PA information with agency and DOE ESPC contract requirements. The PF shall coordinate specific programmatic, contractual or legal questions/issues with the ordering agency and DOE. Deliverables: The PF shall provide written recommendations, requested review comments and on-site technical support for agency process of ESPC Energy Savings Contractor (ESCO) selection, such as ESCO interviews and/or presentations. The PF shall summarize the activities in this task area in the monthly report (see task area 12). Task Area 6. Task Order Request for Proposal (TO RFP) and Notice of Intent to Award a Contract Support The PF shall guide the development of the Task Order Request For Proposal (TO RFP) to provide specific site requirements to the selected ESCO for an Investment Grade Audit (IGA) and Final Proposal development. The PF, as necessary, shall assist the agency with drafting the Notice of Intent to Award a Contract letter (NOI). Deliverables: The PF shall provide two drafts of the TO RFP document, and an on-site review of one draft TO RFP as a part of the IGA kickoff meeting, including template, telecon advice and/or written comments on the NOI. The PF shall summarize the activities in this task area in the monthly report (see task area 12). Task Area 7. IGA Kickoff Meeting Support The PF shall facilitate the IGA kickoff meeting with the site and ESCO (including development of the agenda) to establish roles, responsibilities, expectations, timelines, communications protocol, milestone schedule review, and coordination of review processes for draft proposals. Deliverables: The PF shall facilitate a one day meeting between agency and ESCO at the project site. The PF shall summarize the activities in this task area in the monthly report (see task area 12). Task Area 8. Engineering and Economic Analysis and Reviews for Project Development The PF shall provide engineering and economic review/analyses of energy efficiency, renewable energy, and water efficiency measures developed in draft and final versions of Investment Grade Audits and Final Proposals. The PF shall provide technical and economic review of Measurement and Verification (M&V) strategies, operations and maintenance strategies, commissioning plans, advice on project risks and responsibilities, and monitoring regulatory requirements and liability issues to facilitate appropriate risk sharing for project success. The PF shall provide review of ESPC task order requirements to ensure consistency with Master ESPC contract requirements, including incorporated M&V strategies, commissioning, risk and responsibility matrix and other guidelines. The PF shall conduct site visits if needed to provide consultative support in this task area. Deliverables: Deliverables include telecon advice and the full set of written comments and recommendations provided to the site including supporting engineering and economic analyses. Task Area 9. Assist Agency with Technical and Price Negotiations up to Task Order Award - Consultation Support The PF shall provide suggestions for the development of the technical and price negotiation approach and strategy as required by the ordering agency. Provide technical advice and recommendations for agency negotiations, such as advice on opportunities and options, and alternatives to achieve a negotiated agreement. This includes the review of a second submittal of the final proposal, if applicable. The PF shall conduct site visits if needed to coordinate the requirements in this task area. Deliverables: The PF shall provide telecon advice and/or written comments/recommendations on the Final Proposal and negotiations. The PF shall provide a summary of the recommendations and outcomes in the monthly report (see task area 12). Task Area 10. Construction Period Support The PF shall support the construction period kickoff meeting, installation period, post-installation M&V report and project acceptance phases. The PF shall participate in Post-Award kickoff meeting with the site and ESCO to establish construction roles, responsibilities, expectations, milestones, communications protocol, and submittal review process. During the installation, the PF shall be available to answer questions developed by the site's construction program personnel including the review of submittals, review of contractor's installation plans (commissioning plans), and provide guidance on Government witnessing. The PF shall conduct site visits if needed to provide consultative support in this task area. Deliverables: The PF shall provide telecon advice and/or written comments/ recommendations in support of this task area. The PF shall provide documentation of agency project acceptance. The PF shall provide a summary of the recommendations and outcomes in the monthly report (see task area 12). Task Area 11. First Year M&V Report and Project Acceptance Support The PF shall provide assistance and review of the first annual M&V report as required by M&V plan in the Task Order. The PF shall conduct site visits if needed to provide support in this task area. Deliverables: The PF shall provide telecon advice and/or written comments/recommendations on the M&V Report and Project Acceptance support. The PF shall provide a summary of the recommendations and outcomes in the monthly report (see task area 12). Task Area 12. Monthly PF Reporting The PF shall provide monthly reports to DOE Golden Field Office and input data into an electronic database, currently referred to as FEMP Central. Monthly reports shall contain a project status update, schedule variance issues, specific programmatic, contractual or legal questions/issues referred to DOE, and notable positive developments. Deliverables: Monthly reports as described. II. SUPPORT Federal Energy Management Program (FEMP) ALTERNATIVE FINANCING TRAINING AND QUALITY ASSURANCE IMPROVEMENT Task Area 1. Training Support The PF shall present technical, Measurement and Verification (M&V) or other aspects of alternatively financed projects at FEMP training classes, workshops or other professional forums. Deliverables: The PF shall provide training presentations and a summary of the support in the monthly report (see task area 12). Task Area 2. Contribute to Program Outreach, Training, and Guidelines The PF shall develop training materials and contribute to program outreach, training efforts and development of guidelines. Program materials and guidelines tasks may include development, review and analysis of training, marketing, or other customer outreach materials; development of project tools and guidelines to improve project transferability within and among agencies; participation in DOE sponsored training workshops, industry forums, and conferences related to facilitating federal agency participation in alternatively financed projects. Deliverables: The PF shall provide program materials, guidelines, tools, and presentations developed in support of this task area. Activities shall be summarized in the monthly report (see task area 12). Task Area 3. FEMP Alternative Financing Quality Assurance Improvement The PF shall attend periodic meetings of FEMP program, project, and procurement managers to discuss issues and processes to improve project quality. The PF shall write reports on particular aspects of ESPC projects. Deliverables: The PF shall provide program materials, guidelines, tools and presentations developed in support of this task area. Activities shall be summarized in the monthly report (see task area 12). III. FIELD VERIFICATION REVIEWS OF PROJECTS IN THE POST CONSTRUCTION ACCEPTANCE PERFORMANCE PERIOD Task Area 1. Post Construction Acceptance Performance Period Field Verification Reviews The PF shall conduct project field verification reviews to assess Energy Conservation Measure (ECM) performance, performance of operations, preventive maintenance repair/replacement procedures. The PF shall assess compliance with Task Order M&V requirements. The PF shall review site management processes, and provide training to site personnel. Results and recommendations shall be coordinated with DOE GO and presented at a site out-briefing. Deliverables: The PF shall provide out-briefing presentation materials and a final report describing the site review, results and recommendations. Activities shall be summarized in the monthly report (see task area 12). IV. TRAVEL Task Area 1. Travel Travel shall be conducted in support of the contract Performance Work Statement and will be reimbursed in accordance with applicable Federal travel regulations. Deliverables: Travel invoices and receipts.
DE-SOL-0001279 Department of Energy Headquarters
4/30/10, 5:28 PM