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All Federal Contract Awards
Definitive Contract VA25912C0129
Award Date
4/1/12
Potential Completion Date
3/31/17
Potential Value
$88K
Overview
Contacts
Activity
1
Transactions
1
Subawards
Opportunity Stack
Similar Awards
Federal Agency
Veterans Integrated Service Network 19
Awardee
Water And Power Technologies, Inc. YR3VHYY7ML63
Ultimate Awardee
Not listed
NAICS Category
811219 - Other Electronic and Precision Equipment Repair and Maintenance
PSC Category
J046 - Maint/Repair/Rebuild Of Equipment- Water Purification And Sewage Treatment Equipment
Federal Contract Vehicle
Not listed
Set-Aside Type
No Set-Aside Used
Extent Competed
Full and Open Competition
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Salt Lake City, UT 84148, USA
Solicitation Procedures
Negotiated Proposal / Quote
Number Of Offers Received
1
Legislative Mandate
Service Contract Act
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
Description
DEIONIZED WATER/REVERSE OSMOSIS SERVICE AGREEMENT
Posted 3/29/12
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Preventive Maintenance Osmosis System
Added: Feb 12, 2012 2:39 pm This is a pre-solicitation notice for: REVERSE OSMOSES AND DI WATER SYSTEMS(SC-056) 1. Contractor shall provide service/maintenance to include preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Reverse osmoses and DI Water Systems (see attached equipment list, attachment B , and statement of work, attachment A) located at the VA Medical Center, 500 Foothill Blvd., Salt Lake City, Utah 84148. This service will include all parts, labor, materials, and all other associated costs. PM's will be accomplished monthly, on Tuesday or Wednesday. Contractor shall inspect, test, calibrate and service the equipment, as required in accordance with manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. This service may be performed separate from or in conjunction with other services. 2. Contractor shall provide a proposed PM checklist with the prepared bid, which will clearly state what Contractor personnel will be accomplishing during all PM visits. Upon award, this checklist will be prepared and sent to the Contracting Officer's Technical Representative (COTR) after each PM is completed by the contractor. PM Checklists may be mailed to the address below: VA Medical Center 500 Foothill Blvd. Engineering Service (138) Salt Lake City, UT 84148 ATTN: PM Checklist (Dick Hicken) Failure to provide the above required PM Checklist will result in a delay of payment. 3. PM service will be scheduled with the COTR during normal business hours listed below, at the convenience of the Government: 8:00 a.m. to 4:30 p.m., MOUNTAIN TIME, Monday tough Friday, except the following Federal holidays: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Cistmas. 4. The Contractor shall inform the COTR of any original equipment manufacturer (OEM) updates and to incorporate updates which are required by the OEM to ensure performance to current product specifications. OEM updates shall be accomplished during PM visits. The contractor shall inform the COTR of any optional updates provided by the OEM, and offer to provide these to the Government. The price for the update will be negotiated at the time of offer by the Contracting Officer. 5. The contractor shall provide with their bid a telephone number where they can be reached or a message left for emergency repair requests, 24 hours per day, seven days per week (notification time, as stated in this contract, shall be considered to have been given at the time a message is left, or a call received): TELEPHONE NUMBER: _________________ CONTACT PERSON (OPTIONAL) __________________ 6. Upon arrival at the medical center, the contractor shall check in with the duty boiler plant operator, located in Building 6, and wear his V.A. Identification Badge visibly upon their person, between the height of the waist and shoulders. The contractor shall return to the boiler plant to check out with the boiler plant operator. Failure to wear the badge may result in removal from the medical center. 7. Service calls deemed to be ROUTINE by the Government, the service call will be scheduled by the COTR, making every effort to arrange this repair service at a time convenient to both the contractor and the VA. 8. The contractor will respond to all emergency repair service requests within 2 hours by telephone, from the time of the initial telephone call received by the COTR and/or his/her designee from VAMC SLC. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 6 hours of the verbal request to do so. The contractor will bring the proper tools, equipment, and parts as appropriate for the problem described. Should parts not be available immediately, the contractor will notify the COTR and/or his/her designee, and obtain these unavailable parts in the most expeditious manner available. 9. Routine or PM visits will not be canceled once scheduled without the express consent of the COTR. 10. Should the contractor determine that the damage or needed repair has been caused tough the fault or negligence of the VA, the contractor will proceed with only that part of the repair absolutely necessary to return the equipment to working condition. The contractor will notify the Contracting Officer in writing of the repair accomplished outside the scope of the contract, and will request a separate purchase order to cover those repair costs. 11. Parts replaced under this contract shall be new or equivalent to OEM specifications and are to be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government. 12. Contractor will provide a service report, which includes both the CONTRACT NUMBER and the PURCHASE ORDER NUMBER on it, EACH TIME THE CONTRACTOR ACCOMPLISHES A ROUTINE OR EMERGENCY REPAIR. If PMs are required the contractor will use the approved PM checklist for accomplished PM service reports. LACK OF SERVICE REPORT WILL RESULT IN NON-PAYMENT. 13. A service log will be maintained for each piece of equipment listed in this contract, in the area accessible to and agreed upon by the using service, contractor and COTR. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel will log out by entering the time of departure and ensuring that all required information is written in the log. 14. The contractor will be liable to the Government for losses of production due to significant equipment downtime. Any downtime which exceeds twelve (12) hours per month is considered significant. Official downtime will begin when the contractor is required to be on-site (see #7 and #8 above) and will accumulate until the scheduled equipment is returned to full and usual operation accepted as such by the COTR and/or his/her designee. DOWNTIME DOES NOT INCLUDE SCHEDULED PMs OR TIME CONTRACTOR IS WAITING ON VA PROVIDED PARTS. If downtime exceeds sixteen (16) consecutive hours, the Contracting Officer may exercise the option to hire an alternative source to resolve the problem. The Contracting Officer may consider taking any payment made to an alternative source to resolve a repair problem, not accomplished by the contractor, against that money owed the contractor in the performance of their duties herein. Money MAY be subtracted from contractor invoices should downtime exceed the required twelve (12) hours using the following formula: DOWNTIME %DECREASE 12 - 13:59 HOURS 20% 14 - 15:59 HOURS 40% 16 - 17:59 HOURS 60% 18 - 19:59 HOURS 80% 20+ HOURS 100% THE DECISION TO DECREASE CONTRACTOR PAYMENTS RELATIVE TO DOWNTIME WILL BE APPROVED BY THE CONTRACTING OFFICER. CONTRACTOR WILL PROVIDE WRITTEN REQUESTS FOR WAIVER TO THE ABOVE TO THE CONTRACTING OFFICER DIRECTLY. 15. This contract does not include the supplying of operating supplies, consumables, refinishing (painting) the equipment or furnishing materials for that purpose, or electrical repairs external to the equipment. DELIVERIES OR PERFORMANCE 1. All contractor personnel/technicians will have successfully completed service and training from the manufacturer or a manufacturer accredited school and will have acquired a minimum of tee (3) years experience on the equipment to be maintained. A list of contractor personnel and proof of this accomplished training will be provided to the Contracting Officer upon request prior to award of a contract, and upon change in contractor personnel during the course of the awarded contract. This documentation will be provided and approved of prior to the performance of any maintenance and/or repairs under this contractor by contractor personnel. 2. Should the need arise for unlisted, unproved contractor personnel to provide maintenance and/or repair on Government owned equipment, the contractor will FAX a copy of the above required documentation to the Contracting Officer (801-584-2506) and the COTR (801-584-1260) simultaneously, prior to the performance of said work. 3. No unqualified individual will be allowed to perform maintenance and/or repair of any equipment under this contract. Technician trainees or other unqualified individuals may assist or observe only, however, may not be allowed to do so if their presence delays the progress of the work to be accomplished. The Government will NOT pay for unqualified individuals or technician trainees present. INVOICING/PAYMENTS All payments shall be made in arrears upon receipt of a proper invoice. All invoices will provide the following minimum information: PURCHASE ORDER CONTRACT NUMBER PERIOD OF SERVICE EQUIPMENT SERVICED All invoices shall include all applicable required Service reports (see #11 above). Original invoices will be mailed to: VA Medical Center Chief, Fiscal Service (04) 500 Foothill Blvd. Salt Lake City, Utah 84148 ATTN: Service Contract Invoice A COPY OF THE ABOVE INVOICE WILL BE MAILED TO: VA Medical Center Chief, Engineering Service (138) 500 Foothill Blvd. Salt Lake City, UT 84148 Invoices received with incorrect or missing information will be returned to the contractor for correction and improper invoices and no payment will be processed in accordance with Prompt Payment Clause located within this contract. SPECIAL CONTRACT REQUIREMENTS HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA A. DEFINITION "Hazardous material" is defined in Federal Standard No. 313B. (Federal Standards are sold to the public tough: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407). B. GENERAL I. The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of a. All hazards to which they may be exposed; b. Relative symptoms and appropriate emergency treatment; and c. Proper conditions and precautions for safe use and exposure. II. Contractors and their subcontractors of any tier are required to submit hazardous materiel data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No. 313B (Materiel Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts. III. Contractors shall submit hazardous materiel identification on the following: a. All items in, or ordinarily catalogued under, the Federal Supply Classes listed in Table 1 of Appendix A of Federal Standard No. 313B. b. Items having hazardous characteristics in the Federal Supply Classes listed in Table II of Appendix A of Federal Standard No. 313B. c. Any other material designated by a Government technical representative as potentially hazardous and requiring safety controls. C. COMPLIANCE FAILURE Failure to comply with the above requirements in this section, could be cause for termination in accordance with Default clause listed within the contract. PERSONAL PROTECTIVE EQUIPMENT (PPE) Contractors and their subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations. (SC-056) State of Work - RO and DI Water BUILDING 2 SYSTEM The contractor shall make visits on a monthly basis to perform the following Preventive maintenance and Repair Service. 1. Prefilter - Measure the pressure drop across the prefilter. Replace prefilter cartridges as often as required for proper operation to be maintained, but no less than once every tee months. 2. Post Filters - Measure the pressure drop across the post filter cartridges. Replace the post filter cartridges as often as required for proper operation to be maintained, but not less than once every six (6) months. 3. Pre/post Softeners - Measure the hardness of the pre and post softener. Adjust system when system hardness is beyond acceptable limits. One (1) month's supply of salt shall be delivered each MONTH. Salt shall be brought in sufficient quantity to not allow for depletion prior to the following visit. The free chlorine pre-softener and post carbon filter shall also be measured. 4. Water of RO System - Measure the TDS of the water feeding the RO system. Measure the TDS of the water being produced by the RO and calculate the rejection percentage. Measure the pH of the RO fee and product water. Measure the conversion rate of the RO and make any necessary adjustments. Measure the various pressures on the RO and make necessary adjustments. 5. UV Light - Measure the number of hours the UV light has been in operation, and change the lamp if necessary. 6. RO and DI Product Water - Culture the RO and DI product water for total bacteria. Measure the resistivity of the DI water. Exchange the deionizers when necessary. Deionizers shall be exchanged for new at least every six (6) months. 7. Replacement Parts - Parts requiring replacement shall be brought to the attention of the Engineering Service representative. Replacement needs shall be justified to the Engineering Service representative and this subject contract shall be amended for the justified replacement parts. The word parts is defined as those components of the subject system which have not previously been identified specifically as requiring maintenance. BUILDING 14 HEMODIALYSIS SYSTEM Perform service as specified below consisting of: A. Record Meter readings: Control Panel 1. Feed water TDS 2. RO product water TDS 3. RO product pressure RO "A" 1. Inlet pressure 2. Outlet pressure 3. Product water TDS RO "B" 1 Inlet pressure 2. Outlet pressure 3. Product water TDS Calibrate TDS Meters. Contractor shall use a meter that is calibrated with standardized solutions as the reference for calibration. Provide disinfection of the RO system with Renalin solution monthly per instructions of the VA. B. All services performed and all readings shall be recorded in a log furnished and maintained by the contractor. Log shall be left on the medical center premises at all times and shall be the property of the VA. C. Regular service must be performed when the dialysis unit is not in operation. Therefore, the work shall be performed on weekday evenings, Saturday afternoons or Sundays. D. Contract will be for labor and filters only. Major parts replacement will be approved in advance by the VA and billed by the contractor separately. E. Change .5 micron filter and charcoal filters on a biweekly schedule. F. Change .2 micron filter every month when disinfection procedure has been performed. G. Provide salt for softener and check softener for proper operation. MATERIALS SUPPLIED WITH ABOVE LISTED SERVICES A. Prefilter cartridges replaced a minimum of once monthly. B. Membrane cleaning chemicals supplied quarterly as needed. C. Storage tank and transmission line sterilization chemical supplied semi-annually as needed. D. Ultraviolet sterilizer lamps replaced 8,000 hours of operation with annual replacement as a minimum. E. Post filter cartridges replaced monthly. F. Carbon media replaced annually. MATERIALS SUPPLIED ON AN AS NEEDED BASIS NOTE: A SEPARATE PURCHASE ORDER SHALL BE ISSUED FOR THESE MATERIALS. A. Deionization Exchange Tanks, except as listed on equipment listing page. B. All other parts or materials as needed to maintain a quality operating system. (SC-056) EQUIPMENT LIST 1) Building 2: Room GC01-2. 2) Building 14: Room 2C10-14, Hemodialysis
VA25912Q0185
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19
Award Notice 1/1
2/12/12, 2:39 PM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
Not listed
DEIONIZED WATER/REVERSE OSMOSIS SERVICE AGREEMENT
Not listed
$16.0k
3/29/12