Sources Sought Sterilizer
Added: Apr 26, 2017 12:52 pm This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The New Mexico VA Health Care System (NMVAHCS), located at 1501 San Pedro SE, Albuquerque, NM 87108-5153 is seeking a potential qualified Contractor that can provide comprehensive preventative maintenance inspection services, intervening repair services on Government-owned Sterilizers, Reprocessors, Turbo Washers, Cart Washers, and GUS Vapor Control Equipment in order to keep the equipment in optimum working condition. Services shall be furnished F.O.B. Destination, to the New Mexico Veterans Affairs Health Care System (NMVAHCS), 1501 San Pedro Dr. SE, Albuquerque, NM 87108 for the base period of one (1) year with the Government s option to exercise four (4) additional one-year option periods. The contractor is responsible for providing all parts, labor, travel, tools, telephone support, and preventative maintenance inspections. Any prospective contractors must be authorized/certified to provide the required service from the manufacturer and must show proof with any provided documents at the time of responding to this Sources Sought announcement. Important information: All Contractors must self-perform 50% of work. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219 ($20.5M). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to gary.smith4@va.gov and shall be received no later than 2:00 pm Arizona Mountain Standard Time on May 4, 2017. SCOPE OF WORK For STERILIZER, REPROCESSOR, WASHER, AND GUS VAPOR CONTROL SERVICE AND REPAIR 1. SCOPE OF WORK: The Contractor shall provide service preventive maintenance and all intervening repair services on Government-owned Sterilizers, Reprocessors, Turbo Washers, Cart Washers, and GUS Vapor Control Equipment in order to keep the equipment in optimum working condition. Services shall be furnished F.O.B. Destination, to the New Mexico Veterans Affairs Health Care System (NMVAHCS), 1501 San Pedro Dr. SE, Albuquerque, NM 87108 for the base period of one (1) year with the Government s option to exercise four (4) additional one-year option periods. The contract cost shall include, but not be limited to, the furnishing of all necessary labor, materials, parts, software, tools, equipment and transportation needed to thoroughly inspect, make adjustments, effect repair, replace parts, test for operating efficiency and other such items in accordance with the terms, conditions, provisions and specifications contained herein, and in accordance with manufacturer s instructions and specifications, herein, called service. The Contractor shall obtain tee (3) manufacturer service, installation, and operation manuals (O&M Manuals) for each piece of equipment to be serviced. The O&M Manuals shall be turned in to the Contracting Officer (CO) for distribution to the appropriate service chief and COR. In-service certified training shall be provided after each scheduled and interim visit. This is a full service preventive maintenance and repair contract which provides for service and preventive maintenance of the following equipment per manufacturer recommendations. All service and preventive maintenance are to be done per manufacturer s instructions. Supply Processing and Distribution (BC-SPD): EE# Serial # Manufacturer Name 57347 USR0901001 Getinge, 9100 Series Cart Washer 63429 SEV0832057 Getinge, 88 Series Turbo Washer 63430 SEV0832058 Getinge, 88 Series Turbo Washer 58681 998260069056 Belimed, WD-250 Disinfector Washer 53257 1108C0426 Steris, Cavi-20-W-E Caviwave Ultrasonic Washer 53258 1208C0487 Steris, Cavi-20-W-E Caviwave Ultrasonic Washer 53260 1008C0413 Steris, Cavi-20-W-E Caviwave Ultrasonic Washer 36315 0111904-01 Steris, P-160H Steam Pre-Vac Sterilizer 36316 0111304-01 Steris, P-160H Steam Pre-Vac Sterilizer 63689 0333611-02 Steris, P-160H Steam Pre-Vac Sterilizer 75950 031961408 Steris, AMSCO V-Pro Max Plasma Sterilizer 75951 031961409 Steris, AMSCO V-Pro Max Plasma Sterilizer 51412 29949 PCI Medical, G14KA GUS Vapor Control System 56044 31032 PCI Medical, G14KA GUS Vapor Control System 49580 1020230 PCI Medical, TD100 Disinfector Transesophageal Ophthalmology (2D-143): EE# Serial # Manufacturer Name 57549 31896 PCI Medical, G14FH GUS Vapor Control System Operating Room (OR)(3C-132A): EE# Serial # Manufacturer Name 58699 0327007-07 Steris, V-116 Amsco Century Series Sterilizer 58700 0326207-10 Steris, V-116 Amsco Century Series Sterilizer 58696 0326407-10 Steris, V-116 Amsco Century Series Sterilizer 58697 0327007-04 Steris, V-116 Amsco Century Series Sterilizer Anesthesia (3C-132A): EE# Serial # Manufacturer Name 57552 32030 PCI Medical, G25 GUS Vapor Control System Gastrointestinal (GI) (4C-130): EE# Serial # Manufacturer Name 47149 021508D Custom Electronics Scope Reprocessor Sink Cardiology (5B-149): EE# Serial # Manufacturer Name 52945 1020270 PCI Medical, TD-100 Disinfector Transesophageal Research (Building No. 10): EE# Serial # Manufacturer Name 56952 11591 Belimed, 5-5-9 Steam Sterilizer 58679 16626 Primus, PSS5-0-MSSD Steam Sterilizer 70137 17990 Primus, PSS5-G-MSSD Steam Sterilizer 74475 18137 Primus, PSS5-A-MSSD Steam Sterilizer (BRINM #1760) Primus Steam Sterilizer 58680 IC754VSL06CTD LYNX 310LX Cage Washer 54462 1230 LYNX 410LX Rack Washer Research (Building No. 11): EE# Serial # Manufacturer Name 23328 RER23103001 AMSCO, Eagle 2000 Steam Sterilizer KAFB (ASU): EE# Serial # Manufacturer Name 58698 0326007-08 Steris, V-116 Amsco Century Series Sterilizer 2. SERVICE CALLS: Service is to be scheduled at least five (5) working days in advance with the Contracting Officer s Representative (COR) and are to be performed within the first five (5) working days of each month, unless otherwise agreed upon by the COR and the Contractor s Technician. Service is to be performed between the hours of 8:00 a.m. and 4:30 p.m., Monday tough Friday, excluding national holidays. Scheduled service shall be completed within five (5) working days. Extensions beyond one working day require the approval of the COR. Each service shall be performed in accordance with the manufacturer s specifications and shall include, but not be limited to the following: (a) Inspection for internal and/or external causes of mechanical and electrical problems, including: (1) wear, (2) misalignment, (3) maladjustment, (4) damage, or; (5) other malfunctions with respect to the Manufacturer s specifications. (b) Inspection for electrical safety and fire hazards. (c) Cleaning and lubrication of equipment, as required. (d) Repair or replacement of all defective components necessary to conform to instrument specifications. (e) Calibration or standardization of instrument, as required. (f) Testing for proper operation of the entire system and subsystems. (g) Document proper function and performance of instrument, and; (h) Provide written documentation of electrical safety measures after the work has been completed for each visit. Performance verification shall be required at the conclusion of every service. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedures that are performed that would in any way affect the calibration status of the instrument, the results of performance testing must conform to the established performance criteria for the instrument. Service shall include software updates (if applicable) needed for the general operation of the equipment. Service shall also include all necessary intervening service calls required to replace any worn or defective parts needed to maintain equipment in optimum operating condition. Intervening services shall be rendered as directed by the COR. Only the Contracting Officer or the COR are authorized to request an unscheduled (emergency) repair action. The Contractor must obtain authorization in advance for any work scheduled/performed outside of normal working hours. 3. TECHNICAL SUPPORT: The Contractor shall provide unlimited technical support via telephone, e-mail, and/or fax. This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6. 4. BADGES: All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. 5. REPORTING (During Normal Working Hours): The Contractor's Technician shall notify the Plumbing Shop Supervisor when he/she arrives on station, prior to commencing work for any repairs or service that shall be performed during the normal working hours of 8:00 a.m. tough 4:30 p.m. After the service is completed, the Contractor's Technician is required to submit, in writing, a complete report of services rendered, and deliver it to the Plumbing Shop in the Engineering Section. At a minimum, this report must contain a detailed description of any services or repairs performed for each item of equipment, and must also include a listing of replacement parts, when applicable, total hours of service, safety check, performance data, and the date. The report shall also include any Contractor recommendations necessary to maintain the equipment in optimum operating condition. Service Technician shall document and report to the using service and COR, any unsafe conditions or signs of misuse or abuse in regards to this medical equipment. Service Technician shall document any problems along with their corrections and all performance verification on the field service report. The service report must be legible and signed by the Plumbing Shop Supervisor. NMVAHCS POCs: Name Title Telephone Tim Mellady Plumbing Shop Supervisor (505) 265-1711 Ext. 4202 Cell: (505) 991-3876 Elias Gonzales Engineering M&O Chief (505) 265-1711 Ext. 4853 Cell: (505) 917-4907 Don Stolier COR (505) 265-1711 Ext. 5155 Rick Crysler SPS Chief (505) 265-1711 Ext. 4942 Stephanie Bobelu-Boone SPS Assistant Chief (505) 265-1711 Ext. 2554 6. REPORTING (During Other Than Normal Working Hours): For repairs or services required other than normal working hours, the Contractor's Technician must first obtain authorization from the Contracting Officer in advance. When this authorization is given for the convenience of the Government, there shall be no additional cost to the Government. Upon arrival, the Contractor s Technician is required to contact the supervisor on-duty of the using service where the equipment is located, if Plumbing Shop Supervisor is not available. After work has been completed, a service ticket must be signed by the supervisor on-duty and the original service ticket (or legible copy) must be left with the supervisor on-duty. Unauthorized Contractor s service tickets, or non-submittal of a service ticket, shall be considered non-performance of work. Both the check-in and check-out procedures defined above are mandatory and shall be strictly enforced. NOTE: Payment of invoices may be delayed if the appropriate reports are not completed properly and are not submitted to the Plumbing Shop in the Engineering Section as required above. 7. CONTRACTOR S SERVICE REPORT: After the completion of work for any service call, the Contractor s Technician is mandated to provide a detailed and legible copy of the service report for signature. During normal working hours the Plumbing Shop Supervisor shall sign and receive a copy of the service report. The supervisor on-duty of the department where the equipment is located shall sign and receive a copy of the service report for services provided after normal working hours, on the weekends or holidays. The service report is to include the following information: (a) Company Name (b) Service Engineer s Name (c) Contact Telephone Number (d) Date of Service (e) Equipment Model/Description (f) Location of Equipment (g) Description of Work Performed (h) List of Parts Installed (i) Calibration and Safety Data (if applicable) (j) Any Recommendations or Relevant Comments 8. MISUSE OR ABUSE: Service calls required due to misuse, abuse, or determined to be tough the fault or negligence of the Government, shall not be the responsibility of the Contractor and shall require issuance of a separate purchasing document. Contractor shall be required to submit an estimate of any work to be performed due to accident, misuse or abuse. This estimate is to be submitted to the Contracting Officer's representative who, in coordination with the Contracting Officer, shall determine if such work is economically feasible or not. Any work required under these circumstances shall not be performed without the approval of the Contracting Officer. Time allowance for such work, due to misuse/abuse, shall be the actual hours of direct labor necessary to complete the job (the time work actually commences until it is completed) and is to be reconciled with any job tickets or other documentation. Payment of labor shall be for actual time worked. No "minimums" shall be paid. The determination as to whether the Government was negligent shall be made by mutual agreement between the Contractor and Contracting Officer, based on evidence presented. However, the decision of the Contracting Officer shall be final. Disagreements thereafter shall be settled in accordance with the Disputes Clause. 9. PERFORMANCE: Contractor shall respond to service calls within four (4) hours and be on station for repair within eight (8) hours after receipt of telephone, written, or verbal notification. Contractor shall proceed to accomplish repair without undue delay. All work performed shall be accomplished in accordance with Manufacturer's specifications including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc. required to keep the equipment in optimum operating condition. All equipment must be maintained in such a condition that shall satisfy the requirements of the Manufacturer, the standards of the Joint Committee on Accreditation of Healthcare Organization (JCAHO), federal, state and city regulations, and any other law, regulation or provision that may apply. Performance verification shall be required at the conclusion of every preventive maintenance inspection. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedures performed that would in any way affect the calibration status of the instrument, the results of performance testing must conform to the established Manufacturer's performance criteria for the instrument. Service shall include software updates (if applicable) needed for the general operation of the equipment. 10. LABELING REQUIREMENTS: Upon completion of work, the Contractor s Technician shall affix a Contractor-provided tag to the equipment that includes the following information: a. Date of maintenance, b. Date of next scheduled call, c. Name of service technician, d. Name of service technician, and e. Calibration/Safety Data (where applicable) 11. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the COR, or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs and that reimbursement shall not be made unless this prior authorization is obtained. 12. REMOVAL OF EQUIPMENT: Government property cannot be removed from the station without a signed Property Pass. 13. SAFETY STANDARDS: Contractor shall perform electrical safety measurements on all equipment under this contract after all work has been completed for each visit. The standards to be used are those of the National Fire Protection Association (NFPA) 99, Chapter 8 tough 10. These standards are strictly enforced. Any equipment not meeting the minimum standards shall be considered "inoperable" until such times as it "passes" the minimum standards. All equipment shall be subject to inspection by VA Biomedical Engineering personnel to verify compliance with these standards. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer of his designee may determine to be reasonably necessary to protect the lives and the health of the occupants of any building. The Contracting Officer, or his designee, shall notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop-work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract. 14. SERVICE: Service PM Parts, PM Labor, Repair Parts, and Repair Labor are included at no extra charge in this contract. Parts replaced shall be itemized as a no-charge item on the Contractor s invoice and shall be identified by the part number listed on the manufacturer s parts list. All parts replaced shall be new, with the exception of pre-authorized rebuilt exchange parts, and must meet original equipment manufacturers specifications. A minimum one (1) year warranty shall be included for exchange replacement parts and labor from time of installation. 15. INSURANCE REQUIREMENTS: (a) The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with the laws of the governing state. (b) Public Liability Insurance: (1) The Contractor shall comply with all applicable Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. (2) The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. (c) Before commencing work under this contract, the Contractor shall furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days notice to the Contracting Officer. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date. 16. GOVERNMENT HOLIDAYS: Services shall not be performed on the following National holidays: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Cistmas Day January 1st Third Monday in January Third Monday in February Last Monday in May July 4th First Monday in November Second Monday in December November 11th Fourth Thursday in November December 25th When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. 17. INVOICE AND PAYMENT: Payment to be made monthly, in arrears, following satisfactory completion of service and upon receipt of a properly prepared invoice. Contractor shall submit invoice in the original, addressed to: Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714 (Toll-free telephone number: (877) 353-9791) The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, shall render that invoice incomplete and the invoice shall be returned for immediate correction. a. Time period being invoiced for. b. Description of services performed. c. Unit Cost billed. d. Extended amount due. e. Invoice number, date, and; f. Contract, PO, and obligation numbers. 18. TRAVEL: Transportation, hotel, meals, and travel time charges shall not be billed or paid under the resulting contract. 19. SERVICE CALLS: Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed: Name: __________________________________________________________ Address: __________________________________________________________ Telephone: __________________________________________________________ Point of Contact: __________________________________________________________ 20. CONTRACTOR SUBMITTALS: The Contractor shall submit with proposal, two (2) copies of the Preventive Maintenance Procedure that shall be used during the PM services of this contract. The Contractor shall include in the Preventive Maintenance Procedure, a list of parts to be changed during each PMI. The Government as a condition of the JCAHO Accreditation requires these procedures. These copies must be received before any invoice can be certified for payment. 21. ADDITIONAL SERVICES: Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. Any changes, updates, or retrofits made on any component or system shall be annotated on station equipment manuals and records. Service shall also include recording all routine work, corrections, and repair work in the equipment log. Unlimited interim calls shall be provided during normal business hours. 22. USE OF SUB-CONTRACTORS: The Contractor may find it necessary to utilize the services of a specialized sub-contractor in order to obtain service, maintenance, or parts for selected sterilizer equipment. If sub-contractors are used, they must be reviewed and approved by the COR and/or the assigned VA Contracting official/representative. Sub-contractors must supply the primary contractor with the same detailed information as if the contractor were doing the work themselves. The contractor will pass-tu all sub-contractor guarantees and any work performed that does NOT meet the VA standards will be the responsibility of the contractor to correct. All equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. Any changes, updates, or retrofits made on any component or system shall be annotated on station equipment manuals and records. Service shall also include recording all routine work, corrections, and repair work in the equipment log. 23. MATERIAL SAFETY DATA SHEETS (MSDS): The Contractor is responsible for having material data safety sheets (MSDS) available on-site for all chemicals, solvents, cleaners, paints, adhesives, etc. used by the contractor, and; for following their precautions. 24. SMOKING: Smoking is not permitted within, or around, the VA Healthcare System facilities, except in designated areas. 25. PARKING: It is the responsibility of the Contractor s personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 26. TEST EQUIPMENT: The Veterans Affairs Healthcare System shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and /or supplies necessary to complete the work as required. All test equipment and/or calibration standards that are to be used in the performance of this contract shall be in accordance with the National Institute of Standards and Technology (NIST). The Contractor shall make available documentation for viewing upon request by the Government. 7 26. PROTECTION FROM DAMAGE: The Contractor shall provide all labor, materials and equipment necessary to protect personnel, furnishings, equipment and buildings from damage; Contractor shall remove and replace movable items if necessary and shall replace or report any item damaged due to work performed under this contract equal to its original construction and finish. 27. EVALUATION FACTORS FOR AWARD: The Government shall award the contract resulting from this solicitation to the Contractor. Award shall be based on the following: Base Bid. The Government shall evaluate the Contractor s proposal and evaluate the solicitation bid s. The Contractor shall provide applicable GSA pricing and note it in the bid options for each item listed in paragraph 27 (d). The Contractor shall fill in the appropriate quantity (QTY), unit (UNIT), Unit Price (UNIT PRICE), and Total Amount 6(TOTAL AMOUNT) for each item listed in Paragraph 27 (d) based on the manufacturer service recommendations. The Government reserves the right to award a contract at other than the lowest proposed bid after consideration of all factors. [50%] Experience and Past Performance. The Government shall review the Contractor corporate performance, experience, accomplishments, and references. The Contractor shall provide performance, experience, accomplishments, and tee (3) references for whom the Contractor has provided a similar service. The Government shall also assess the overall experience and past performance of subcontractors and suppliers. The Contractor shall provide a list of subcontractor(s) and supplier(s) along with their overall performance, experience, accomplishments, and tee (3) references for whom the subcontractor has provided a similar service and preventive maintenance (PM). [25%] Technical Expertise. The Government shall review the Contractor and subcontractor corporate technical expertise. The Contractor shall provide equipment manufacturer training(s), license(s), and certification(s) allowing the contractor or subcontractor to perform manufacturer recommended service. The Contractor shall provide equipment manufacturer authorization and/or certification(s) allowing the contractor to purchase and/or acquire manufacturer parts, materials, software, etc. necessary to service and properly maintain the equipment. The Contractor shall submit a service plan that outlines the frequency of the service per manufacturer s recommendations for each piece of equipment. The Contractor shall include in the service plan a list of the service required of the using service, engineering, and contractor responsibilities to properly maintain the equipment in optimum working condition during the contract period. [25%] Bid Options. The Government shall evaluate the proposals for award purposes by evaluating and adding the total price for all options to the total price for the service. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Pricing is all inclusive, including all applicable taxes. BASE YEAR: June 15, 2017 tough June 14, 2018 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 1: June 15, 2018 tough June 14, 2019 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 2: June 15, 2019 tough June 14, 2020 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 3: June 15, 2020 tough June 14, 2021 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 4: June 15, 2021 tough June 14, 2022 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $
VA25817N0394 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22
4/26/17, 12:52 PM Combines Synopsis/Solicitation Notice Submitt RFQ by May 31, 2017 @ 2:00PM AZ time
Added: May 24, 2017 4:01 pm SCOPE OF WORK For STERILIZER, REPROCESSOR, WASHER, AND GUS VAPOR CONTROL SERVICE AND REPAIR 1. SCOPE OF WORK: The Contractor shall provide service preventive maintenance and all intervening repair services on Government-owned Sterilizers, Reprocessors, Turbo Washers, Cart Washers, and GUS Vapor Control Equipment in order to keep the equipment in optimum working condition. Services shall be furnished F.O.B. Destination, to the New Mexico Veterans Affairs Health Care System (NMVAHCS), 1501 San Pedro Dr. SE, Albuquerque, NM 87108 for the base period of one (1) year with the Government s option to exercise four (4) additional one-year option periods. The contract cost shall include, but not be limited to, the furnishing of all necessary labor, materials, parts, software, tools, equipment and transportation needed to thoroughly inspect, make adjustments, effect repair, replace parts, test for operating efficiency and other such items in accordance with the terms, conditions, provisions and specifications contained herein, and in accordance with manufacturer s instructions and specifications, herein, called service. The Contractor shall obtain tee (3) manufacturer service, installation, and operation manuals (O&M Manuals) for each piece of equipment to be serviced. The O&M Manuals shall be turned in to the Contracting Officer (CO) for distribution to the appropriate service chief and COR. In-service certified training shall be provided after each scheduled and interim visit. This is a full service preventive maintenance and repair contract which provides for service and preventive maintenance of the following equipment per manufacturer recommendations. All service and preventive maintenance are to be done per manufacturer s instructions. Supply Processing and Distribution (BC-SPD): EE# Serial # Manufacturer Name 57347 USR0901001 Getinge, 9100 Series Cart Washer 63429 SEV0832057 Getinge, 88 Series Turbo Washer 63430 SEV0832058 Getinge, 88 Series Turbo Washer 58681 998260069056 Belimed, WD-250 Disinfector Washer 53257 1108C0426 Steris, Cavi-20-W-E Caviwave Ultrasonic Washer 53258 1208C0487 Steris, Cavi-20-W-E Caviwave Ultrasonic Washer 53260 1008C0413 Steris, Cavi-20-W-E Caviwave Ultrasonic Washer 36315 0111904-01 Steris, P-160H Steam Pre-Vac Sterilizer 36316 0111304-01 Steris, P-160H Steam Pre-Vac Sterilizer 63689 0333611-02 Steris, P-160H Steam Pre-Vac Sterilizer 75950 031961408 Steris, AMSCO V-Pro Max Plasma Sterilizer 75951 031961409 Steris, AMSCO V-Pro Max Plasma Sterilizer 51412 29949 PCI Medical, G14KA GUS Vapor Control System 56044 31032 PCI Medical, G14KA GUS Vapor Control System 49580 1020230 PCI Medical, TD100 Disinfector Transesophageal Ophthalmology (2D-143): EE# Serial # Manufacturer Name 57549 31896 PCI Medical, G14FH GUS Vapor Control System Operating Room (OR)(3C-132A): EE# Serial # Manufacturer Name 58699 0327007-07 Steris, V-116 Amsco Century Series Sterilizer 58700 0326207-10 Steris, V-116 Amsco Century Series Sterilizer 58696 0326407-10 Steris, V-116 Amsco Century Series Sterilizer 58697 0327007-04 Steris, V-116 Amsco Century Series Sterilizer Anesthesia (3C-132A): EE# Serial # Manufacturer Name 57552 32030 PCI Medical, G25 GUS Vapor Control System Gastrointestinal (GI) (4C-130): EE# Serial # Manufacturer Name 47149 021508D Custom Electronics Scope Reprocessor Sink Cardiology (5B-149): EE# Serial # Manufacturer Name 52945 1020270 PCI Medical, TD-100 Disinfector Transesophageal Research (Building No. 10): EE# Serial # Manufacturer Name 56952 11591 Belimed, 5-5-9 Steam Sterilizer 58679 16626 Primus, PSS5-0-MSSD Steam Sterilizer 70137 17990 Primus, PSS5-G-MSSD Steam Sterilizer 74475 18137 Primus, PSS5-A-MSSD Steam Sterilizer (BRINM #1760) Primus Steam Sterilizer 58680 IC754VSL06CTD LYNX 310LX Cage Washer 54462 1230 LYNX 410LX Rack Washer Research (Building No. 11): EE# Serial # Manufacturer Name 23328 RER23103001 AMSCO, Eagle 2000 Steam Sterilizer KAFB (ASU): EE# Serial # Manufacturer Name 58698 0326007-08 Steris, V-116 Amsco Century Series Sterilizer 2. SERVICE CALLS: Service is to be scheduled at least five (5) working days in advance with the Contracting Officer s Representative (COR) and are to be performed within the first five (5) working days of each month, unless otherwise agreed upon by the COR and the Contractor s Technician. Service is to be performed between the hours of 8:00 a.m. and 4:30 p.m., Monday tough Friday, excluding national holidays. Scheduled service shall be completed within five (5) working days. Extensions beyond one working day require the approval of the COR. Each service shall be performed in accordance with the manufacturer s specifications and shall include, but not be limited to the following: (a) Inspection for internal and/or external causes of mechanical and electrical problems, including: (1) wear, (2) misalignment, (3) maladjustment, (4) damage, or; (5) other malfunctions with respect to the Manufacturer s specifications. (b) Inspection for electrical safety and fire hazards. (c) Cleaning and lubrication of equipment, as required. (d) Repair or replacement of all defective components necessary to conform to instrument specifications. (e) Calibration or standardization of instrument, as required. (f) Testing for proper operation of the entire system and subsystems. (g) Document proper function and performance of instrument, and; (h) Provide written documentation of electrical safety measures after the work has been completed for each visit. Performance verification shall be required at the conclusion of every service. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedures that are performed that would in any way affect the calibration status of the instrument, the results of performance testing must conform to the established performance criteria for the instrument. Service shall include software updates (if applicable) needed for the general operation of the equipment. Service shall also include all necessary intervening service calls required to replace any worn or defective parts needed to maintain equipment in optimum operating condition. Intervening services shall be rendered as directed by the COR. Only the Contracting Officer or the COR are authorized to request an unscheduled (emergency) repair action. The Contractor must obtain authorization in advance for any work scheduled/performed outside of normal working hours. 3. TECHNICAL SUPPORT: The Contractor shall provide unlimited technical support via telephone, e-mail, and/or fax. This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6. 4. BADGES: All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. 5. REPORTING (During Normal Working Hours): The Contractor's Technician shall notify the Plumbing Shop Supervisor when he/she arrives on station, prior to commencing work for any repairs or service that shall be performed during the normal working hours of 8:00 a.m. tough 4:30 p.m. After the service is completed, the Contractor's Technician is required to submit, in writing, a complete report of services rendered, and deliver it to the Plumbing Shop in the Engineering Section. At a minimum, this report must contain a detailed description of any services or repairs performed for each item of equipment, and must also include a listing of replacement parts, when applicable, total hours of service, safety check, performance data, and the date. The report shall also include any Contractor recommendations necessary to maintain the equipment in optimum operating condition. Service Technician shall document and report to the using service and COR, any unsafe conditions or signs of misuse or abuse in regards to this medical equipment. Service Technician shall document any problems along with their corrections and all performance verification on the field service report. The service report must be legible and signed by the Plumbing Shop Supervisor. NMVAHCS POCs: Name Title Telephone Tim Mellady Plumbing Shop Supervisor (505) 265-1711 Ext. 4202 Cell: (505) 991-3876 Elias Gonzales Engineering M&O Chief (505) 265-1711 Ext. 4853 Cell: (505) 917-4907 Don Stolier COR (505) 265-1711 Ext. 5155 Rick Crysler SPS Chief (505) 265-1711 Ext. 4942 Stephanie Bobelu-Boone SPS Assistant Chief (505) 265-1711 Ext. 2554 6. REPORTING (During Other Than Normal Working Hours): For repairs or services required other than normal working hours, the Contractor's Technician must first obtain authorization from the Contracting Officer in advance. When this authorization is given for the convenience of the Government, there shall be no additional cost to the Government. Upon arrival, the Contractor s Technician is required to contact the supervisor on-duty of the using service where the equipment is located, if Plumbing Shop Supervisor is not available. After work has been completed, a service ticket must be signed by the supervisor on-duty and the original service ticket (or legible copy) must be left with the supervisor on-duty. Unauthorized Contractor s service tickets, or non-submittal of a service ticket, shall be considered non-performance of work. Both the check-in and check-out procedures defined above are mandatory and shall be strictly enforced. NOTE: Payment of invoices may be delayed if the appropriate reports are not completed properly and are not submitted to the Plumbing Shop in the Engineering Section as required above. 7. CONTRACTOR S SERVICE REPORT: After the completion of work for any service call, the Contractor s Technician is mandated to provide a detailed and legible copy of the service report for signature. During normal working hours the Plumbing Shop Supervisor shall sign and receive a copy of the service report. The supervisor on-duty of the department where the equipment is located shall sign and receive a copy of the service report for services provided after normal working hours, on the weekends or holidays. The service report is to include the following information: (a) Company Name (b) Service Engineer s Name (c) Contact Telephone Number (d) Date of Service (e) Equipment Model/Description (f) Location of Equipment (g) Description of Work Performed (h) List of Parts Installed (i) Calibration and Safety Data (if applicable) (j) Any Recommendations or Relevant Comments 8. MISUSE OR ABUSE: Service calls required due to misuse, abuse, or determined to be tough the fault or negligence of the Government, shall not be the responsibility of the Contractor and shall require issuance of a separate purchasing document. Contractor shall be required to submit an estimate of any work to be performed due to accident, misuse or abuse. This estimate is to be submitted to the Contracting Officer's representative who, in coordination with the Contracting Officer, shall determine if such work is economically feasible or not. Any work required under these circumstances shall not be performed without the approval of the Contracting Officer. Time allowance for such work, due to misuse/abuse, shall be the actual hours of direct labor necessary to complete the job (the time work actually commences until it is completed) and is to be reconciled with any job tickets or other documentation. Payment of labor shall be for actual time worked. No "minimums" shall be paid. The determination as to whether the Government was negligent shall be made by mutual agreement between the Contractor and Contracting Officer, based on evidence presented. However, the decision of the Contracting Officer shall be final. Disagreements thereafter shall be settled in accordance with the Disputes Clause. 9. PERFORMANCE: Contractor shall respond to service calls within four (4) hours and be on station for repair within eight (8) hours after receipt of telephone, written, or verbal notification. Contractor shall proceed to accomplish repair without undue delay. All work performed shall be accomplished in accordance with Manufacturer's specifications including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc. required to keep the equipment in optimum operating condition. All equipment must be maintained in such a condition that shall satisfy the requirements of the Manufacturer, the standards of the Joint Committee on Accreditation of Healthcare Organization (JCAHO), federal, state and city regulations, and any other law, regulation or provision that may apply. Performance verification shall be required at the conclusion of every preventive maintenance inspection. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedures performed that would in any way affect the calibration status of the instrument, the results of performance testing must conform to the established Manufacturer's performance criteria for the instrument. Service shall include software updates (if applicable) needed for the general operation of the equipment. 10. LABELING REQUIREMENTS: Upon completion of work, the Contractor s Technician shall affix a Contractor-provided tag to the equipment that includes the following information: a. Date of maintenance, b. Date of next scheduled call, c. Name of service technician, d. Name of service technician, and e. Calibration/Safety Data (where applicable) 11. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the COR, or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs and that reimbursement shall not be made unless this prior authorization is obtained. 12. REMOVAL OF EQUIPMENT: Government property cannot be removed from the station without a signed Property Pass. 13. SAFETY STANDARDS: Contractor shall perform electrical safety measurements on all equipment under this contract after all work has been completed for each visit. The standards to be used are those of the National Fire Protection Association (NFPA) 99, Chapter 8 tough 10. These standards are strictly enforced. Any equipment not meeting the minimum standards shall be considered "inoperable" until such times as it "passes" the minimum standards. All equipment shall be subject to inspection by VA Biomedical Engineering personnel to verify compliance with these standards. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer of his designee may determine to be reasonably necessary to protect the lives and the health of the occupants of any building. The Contracting Officer, or his designee, shall notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop-work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract. 14. SERVICE: Service PM Parts, PM Labor, Repair Parts, and Repair Labor are included at no extra charge in this contract. Parts replaced shall be itemized as a no-charge item on the Contractor s invoice and shall be identified by the part number listed on the manufacturer s parts list. All parts replaced shall be new, with the exception of pre-authorized rebuilt exchange parts, and must meet original equipment manufacturers specifications. A minimum one (1) year warranty shall be included for exchange replacement parts and labor from time of installation. 15. INSURANCE REQUIREMENTS: (a) The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with the laws of the governing state. (b) Public Liability Insurance: (1) The Contractor shall comply with all applicable Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. (2) The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. (c) Before commencing work under this contract, the Contractor shall furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days notice to the Contracting Officer. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date. 16. GOVERNMENT HOLIDAYS: Services shall not be performed on the following National holidays: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Cistmas Day January 1st Third Monday in January Third Monday in February Last Monday in May July 4th First Monday in November Second Monday in December November 11th Fourth Thursday in November December 25th When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. 17. INVOICE AND PAYMENT: Payment to be made monthly, in arrears, following satisfactory completion of service and upon receipt of a properly prepared invoice. Contractor shall submit invoice in the original, addressed to: Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714 (Toll-free telephone number: (877) 353-9791) The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, shall render that invoice incomplete and the invoice shall be returned for immediate correction. a. Time period being invoiced for. b. Description of services performed. c. Unit Cost billed. d. Extended amount due. e. Invoice number, date, and; f. Contract, PO, and obligation numbers. 18. TRAVEL: Transportation, hotel, meals, and travel time charges shall not be billed or paid under the resulting contract. 19. SERVICE CALLS: Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed: Name: __________________________________________________________ Address: __________________________________________________________ Telephone: __________________________________________________________ Point of Contact: __________________________________________________________ 20. CONTRACTOR SUBMITTALS: The Contractor shall submit with proposal, two (2) copies of the Preventive Maintenance Procedure that shall be used during the PM services of this contract. The Contractor shall include in the Preventive Maintenance Procedure, a list of parts to be changed during each PMI. The Government as a condition of the JCAHO Accreditation requires these procedures. These copies must be received before any invoice can be certified for payment. 21. ADDITIONAL SERVICES: Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. Any changes, updates, or retrofits made on any component or system shall be annotated on station equipment manuals and records. Service shall also include recording all routine work, corrections, and repair work in the equipment log. Unlimited interim calls shall be provided during normal business hours. 22. USE OF SUB-CONTRACTORS: The Contractor may find it necessary to utilize the services of a specialized sub-contractor in order to obtain service, maintenance, or parts for selected sterilizer equipment. If sub-contractors are used, they must be reviewed and approved by the COR and/or the assigned VA Contracting official/representative. Sub-contractors must supply the primary contractor with the same detailed information as if the contractor were doing the work themselves. The contractor will pass-tu all sub-contractor guarantees and any work performed that does NOT meet the VA standards will be the responsibility of the contractor to correct. All equipment covered in this contract shall be in optimum working condition at the contract expiration date, provided the Contractor is notified of deficiencies at least one (1) day before the contract expiration date. Any changes, updates, or retrofits made on any component or system shall be annotated on station equipment manuals and records. Service shall also include recording all routine work, corrections, and repair work in the equipment log. 23. MATERIAL SAFETY DATA SHEETS (MSDS): The Contractor is responsible for having material data safety sheets (MSDS) available on-site for all chemicals, solvents, cleaners, paints, adhesives, etc. used by the contractor, and; for following their precautions. 24. SMOKING: Smoking is not permitted within, or around, the VA Healthcare System facilities, except in designated areas. 25. PARKING: It is the responsibility of the Contractor s personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 26. TEST EQUIPMENT: The Veterans Affairs Healthcare System shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and /or supplies necessary to complete the work as required. All test equipment and/or calibration standards that are to be used in the performance of this contract shall be in accordance with the National Institute of Standards and Technology (NIST). The Contractor shall make available documentation for viewing upon request by the Government. 7 26. PROTECTION FROM DAMAGE: The Contractor shall provide all labor, materials and equipment necessary to protect personnel, furnishings, equipment and buildings from damage; Contractor shall remove and replace movable items if necessary and shall replace or report any item damaged due to work performed under this contract equal to its original construction and finish. 27. EVALUATION FACTORS FOR AWARD: The Government shall award the contract resulting from this solicitation to the Contractor. Award shall be based on the following: Base Bid. The Government shall evaluate the Contractor s proposal and evaluate the solicitation bid s. The Contractor shall provide applicable GSA pricing and note it in the bid options for each item listed in paragraph 27 (d). The Contractor shall fill in the appropriate quantity (QTY), unit (UNIT), Unit Price (UNIT PRICE), and Total Amount 6(TOTAL AMOUNT) for each item listed in Paragraph 27 (d) based on the manufacturer service recommendations. The Government reserves the right to award a contract at other than the lowest proposed bid after consideration of all factors. [50%] Experience and Past Performance. The Government shall review the Contractor corporate performance, experience, accomplishments, and references. The Contractor shall provide performance, experience, accomplishments, and tee (3) references for whom the Contractor has provided a similar service. The Government shall also assess the overall experience and past performance of subcontractors and suppliers. The Contractor shall provide a list of subcontractor(s) and supplier(s) along with their overall performance, experience, accomplishments, and tee (3) references for whom the subcontractor has provided a similar service and preventive maintenance (PM). [25%] Technical Expertise. The Government shall review the Contractor and subcontractor corporate technical expertise. The Contractor shall provide equipment manufacturer training(s), license(s), and certification(s) allowing the contractor or subcontractor to perform manufacturer recommended service. The Contractor shall provide equipment manufacturer authorization and/or certification(s) allowing the contractor to purchase and/or acquire manufacturer parts, materials, software, etc. necessary to service and properly maintain the equipment. The Contractor shall submit a service plan that outlines the frequency of the service per manufacturer s recommendations for each piece of equipment. The Contractor shall include in the service plan a list of the service required of the using service, engineering, and contractor responsibilities to properly maintain the equipment in optimum working condition during the contract period. [25%] Bid Options. The Government shall evaluate the proposals for award purposes by evaluating and adding the total price for all options to the total price for the service. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Pricing is all inclusive, including all applicable taxes. DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 1: June 15, 2018 tough June 14, 2019 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 2: June 15, 2019 tough June 14, 2020 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 3: June 15, 2020 tough June 14, 2021 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $ OPTION YEAR No. 4: June 15, 2021 tough June 14, 2022 DESCRIPTION QTY FREQUENCY UNIT TOTAL PRICE AMOUNT Sterilizer Service. $ $ Reprocessor Service. $ $ Cart Washer Service. $ $ Turbo Washer Service. $ $ Gus Unit Service. $ $ Add/Delete one (1) Sterilizer Service. $ $ Add/Delete one (1) Reprocessor Service. $ $ Add/Delete one (1) Cart Washer Service. $ $ Add/Delete one (1) Turbo Washer Service. $ $ Add/Delete one (1) Gus Unit Service. $ $
VA25817N0394 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22
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