TEXTILE CARE ANALYSIS SOFTWARE
Added: Oct 15, 2015 10:52 am Notice of Intent to Sole Source The Department of Veterans Affairs, Network Contracting Office 8, hereby provides notice of its intent to award a sole-source, firm fixed contract to I C S Address: 5081 Hwy 7, Marlin, TX 76661-0000. Funding will be $120,000.00, including four 12 month options. The contract is expected to be awarded under FAR 6.302-1. A Justification and Approval for Other Than Full and Open Competition is attached. The period of performance shall be a base year 11/1/2015 - 10/31/2016, with four additional 12 month option years. The contract will provide Textile Care Analysis Software for the C.W. Bill Young VA Medical Center's located at Bay Pines Florida. NAICS code: 541511 Custom Computer Programming Services (SBA Size Standard $27.5M) The services required meet Department of Veterans Affairs' legal obligation to continue the fully operational condition of the laundry room systems. The Department of Veterans Affairs believes that awarding the proposed contract to another source would result in creating a non-functioning state of the existing Textile Care Analysis Software system. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this requirement no later than October 26, 2015, 4:00 PM EDT. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. Interested parties are encouraged to furnish information by email only with "RESPONSE TO INTENT TO SOLE SOURCE ICS SYSTEM SOFTWARE" in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Lisa P. Nooner by email at lisa.nooner@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements. Contractor shall also be of Small Business Concerns. Point of Contact: Lisa P. Nooner, Contract Specialist (e-mail: lisa.nooner@va.gov/Phone 727-399-3343). See attached document: JOFOC - ICS Software Support. VA24816N0051 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
10/15/15, 10:52 AM TEXTILE CARE ANALYSIS SOFTWARE Modifying to attache Sole Source Justification
Added: Oct 21, 2015 9:18 am JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1 (OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K)) IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition teshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition teshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase. 1. ACQUISITION PLAN ACTION ID: VA248-15-AP-12562 1A. PROJECT/TASK No. N/A 1B. ESTIMATED AMOUNT: $120,000.00 2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: This acquisition is a request for Other Than Full and Open Competition for the procurement of Textile Care Analysis Annual Software Support for Plant Management Systems monitoring system at the Bay Pines VA. Textile Care Annual Software Support includes supporting the network system which was designed and developed by ICS. The Industrial Laundry Plant Management System (ILPMS) was composed of several programs that interface not only to each other but to other locations within the entire VISN network. Additionally, the ILPMS shall be a standalone system that is deployed on a separate plant network and utilizing a dedicate SQL Server, and shall not depend on any other network components that are deployed within the Laundry production facility. Servers are located at the Laundry facility at Bldg. #13, Bay Pines VA Healthcare System. 3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: ICS is the sole proprietary copyrighted Textile Care Analysis Software and support. There are no other authorized resellers. 4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: ICS designed and developed the software and owns the proprietary copyrights and is the sole source provider for the Textile Care Analysis Software support. 5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: Market Research was conducted on Federal Business Opportunities (FBO), SAM, NAC tools, GSA Advantage, and VetBiz. Research revealed that ICS owns the proprietary copyrights and is the sole source provider for Textile Care Analysis Software Support. No other sources are available to satisfy the needs of the government. 6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Signature: ____________________ Date: October 15, 2015 Title: Contracting Officer, NCO: 8 VA24816N0051 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
10/21/15, 9:18 AM