Maintenance/Repair of Eletronic Access Control Systems
Added: Aug 24, 2016 3:23 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.Solicitation FA8751-16-R-0055 is issued as a request for proposal (RFP).This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular (FAC) 2005-89 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20160811. See http://farsite.hill.af.mil/ for the full text of all provisions and clauses incorporated by reference herein.IAW 52.232-18 Availability of Funds (APR 1984) funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.This solicitation is being issued as total small business set-aside under NAICS code 561621 and small business size standard of $20,500,000 average annual receipts.The contractor on a Firm Fixed Price (FFP) basis shall be responsible for providing all personnel, labor, equipment, tools, materials, instruments, meters, gauges, test equipment, transportation, supervision, and other items and services necessary to perform maintenance, inspections, adjustments, calibration, repair or replacement, and new installation necessary to keep operational all installed Electronic Access Control Systems including additions or changes to these systems. Service is to include repair service call labor, which could be the result of lightning strikes, vandalism, accident or normal malfunction on the equipment. Work shall be performed in accordance with the attached Performance Work Statement (PWS) ULDF 17-0407, dated 10 May 2016 (Attachment No. 1) at the Air Force Research Laboratory, Information Directorate, Rome, NY.The anticipated period of performance is 01 October 2016 tough 30 September 2017 plus four (4) option years. If all options are exercised, performance would conclude 30 September 2021.Formal communications/inquiries, such as requests for clarification and/or information concerning this solicitation MUST be in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. Submit inquiries to Leslie.Cistoferson@us.af.mil, with a copy to John.Haberer@us.af.mil.The provision at 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015), applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:(b) Written proposals are due at or before 3PM, (Eastern Time) 23 SEP 2016. Submit to: AFRL/RIKO, Attn: Leslie Cistoferson, 26 Electronic Parkway, Rome NY 13441-4514 or by facsimile to: 315-330-2555 or by email to leslie.cistoferson@us.af.mil with a copy to John.Haberer@us.af.mil. Offerors are encouraged to submit their proposals using the attached Bid Schedule (Attachment 2).(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer and waive informalities and minor irregularities in offers received.SAM. Offerors must be registered in the SAM database to receive a contract award. If the Offeror does not become registered in the SAM database within 5 days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.EVALUATION1. The government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the best value to the Government, price and other factors considered. The following factors shall be used to evaluate: PRICE and PAST PERFORMANCE. All evaluation factors when combined are of approximately equal importance.(a) PRICE: The Government will rank offers by "total evaluated price". Offerors' total evaluated price is the sum of prices for the basic requirement and all options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Price will be examined for reasonableness, realism, and balance. Offerors shall use the Bid Schedule (Attachment 02) to submit their pricing details/breakout for their firm fixed-price proposal.(b) PAST PERFORMANCE: Offerors shall submit past performance information to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).Offerors shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers: (i) price (ii) past performance. All evaluation factors are of approximately equal importance. The Government intends to award to the lowest priced Offeror with no negative past performance.By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation in terms and conditions and provide complete accompanying rationale. In determining acceptable past performance AFRL/RIKO may independently obtain data from other Government and commercial sources in order to consider an Offeror's history of compliance with delivery schedules, order support, and general customer satisfaction.SITE VISITThe provision at 52.237-1 Site Visit (APR 1984) applies to this acquisition. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.An organized site visit has been scheduled for 1:30 PM on Thursday, 8 September 2016. Participants will meet in the Air Force Research Laboratory's Main Lobby Area of Building 3 located at 525 Brooks Road, Rome NY. They will then be escorted to the various areas for a site visit.Offerors wishing to attend must complete the attached Request for Visit Authorization to Rome Research Site, RRS Form 31 (Attachment No. 4). Participants must contact Leslie Cistoferson via email (Leslie.Cistoferson@us.af.mil) or telephone (315-330-7255) at least two days in advance to coordinate access to the base.Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Mar 2016); Alternate I (Oct 2014).252.203-7996, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION 2016-O0003) (OCT 2015)252.239-7009, REPRESENTATION OF USE OF CLOUD COMPUTING (SEP 2015)For your convenience all referenced certifications are attached to this solicitation. (Attachment No. 3)The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (MAY 2015), applies to this acquisition.The clause at 52.217-8, Option to Extend Services (Nov 1999) applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor before the contract expires.The clause at 52.217-9, Option to Extend the Term of the Contract (Mar 2000) applies to this acquisition as follows: (a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jun 2016), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006), Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644)52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)). 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (Jun 2003) (E.O. 11755) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212)52.222-36, Equal Opportunity for Workers With Disabilities (Jul 2014) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).52.223-21, Foams (Jun 2016) (E.O. 13696). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33, Payment By Electronic Funds Transfer-System For Award Management (Jul 2013) (31 U.S.C. 3332) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)23183, Electronics Technician Maintenance III WG 10/2 $25.70 + $4.27 = $29.9752.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (EO13658).The following additional FAR and FAR Supplement provisions and clauses also apply:52.203-3, Gratuities (Apr 1984) (10 U.S.C. 2207) 52.204-16, Commercial and Government Entity Code Reporting (Nov 2014) 52.204-18, Commercial and Government Entity Code Maintenance (Nov 2014) 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.232-18, Availability of Funds (Apr 1984) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.247-34, FOB Destination (Nov 1991)252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) (Section 847 of Pub. L. 110-181)252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV 2011).252.203-7997, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003) (OCT 2015)(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.(d)(1) Use of funds appropriated (or otherwise made available) by the Continuing Appropriations Act, 2016 (Pub. L. 114-53) or any other FY 2016 appropriations act that extends to FY 2016 funds the same prohibitions as contained in sections 743 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (DEC 2015)252.204-7011, Alternative Line Item Structure (SEP 2011)252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2015)252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations (JUN 2015) 252.215-7007, Notice of Intent to Resolicit (JUN 2012) 252.215-7008, Only One Offer (OCT 2013) 252.222-7007, Representation Regarding Combating Trafficking in Persons (JAN 2015) 252.223-7008, Prohibition of Hexavalent Comium (JUN 2013) 252.225-7000, Buy American--Balance of Payments Program Certificate (NOV 2014) (41 U.S.C. chapter 83, E.O 10582) 252.225-7001, Buy American and Balance of Payments Program (NOV 2014) (41 U.S.C. chapter 83, E.O 10582) 252.225-7012, Preference for Certain Domestic Commodities (FEB 2013) (10 U.S.C. 2533a) 252.225-7031, Secondary Arab Boycott of Israel (JUN 2005) 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism (OCT 2015) 252.227-7015, Technical Data--Commercial Items (FEB 2014) (10 U.S.C. 2320) 252.227-7037, Validation of Restrictive Markings on Technical Data (JUN 2013) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) (10 U.S.C. 2227) 252.232-7006, Wide Area Workflow Payment Instructions (MAY 2013) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013) (Section 1038 of Pub. L. 111-84) 252.239-7010, Cloud Computing Services (AUG 2015) 252.239-7017, Notice Of Supply Chain Risk (NOV 2013) (Section 806 of Pub. L. 111-383) 252.239-7018, Supply Chain Risk (OCT 2015) (Section 806 of Pub. L. 111-383) 252.243-7002, Requests for Equitable Adjustment (DEC 2012) (10 U.S.C. 2410) 252.244-7000, Subcontracts for Commercial Items (JUN 2013)252.246-7003, Notification of Potential Safety Issues (JUN 2013) 252.247-7023, Transportation of Supplies by Sea - Basic (APR 2014) (10 U.S.C. 2631(a)) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000)5352.201-9101, Ombudsman (JUN 2016) is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Barbara Ges, Building 15, RM225, 1864 4th Street, Wright-Patterson AFB OH 45433-7130 FAX: 937-656-7321 COM: 937-904-4407, email: Barbara.Ges@us.af.mil.5352.223-9001, Health and Safety on Government Installations (NOV 2012) 5352.242-9000, Contract Access to Air Force Installations (NOV 2012)The following additional terms and conditions apply:Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.All responsible organizations may submit a proposal, which shall be considered.Funds are not presently available for this requirement, IAW FAR 52.232-18. No Award will be made until such time as funds become available.
FA8751-16-R-0055 Department of the Air Force Materiel Command Research Laboratory
8/24/16, 3:23 PM Electronic Access Control Systems Maintenance/Repair
Added: Jun 23, 2016 10:04 am Capable sources are sought to provide services for the maintenance/repair and installation of electronic access control systems. The work to be covered under this acquisition consists of furnishing all personnel, labor, equipment, tools, materials, instruments, meters, gauges, test equipment, transportation, supervision, and other items and services necessary to perform maintenance, inspections, adjustments, calibration, repair or replacement, and new installation necessary to keep operational all installed Electronic Access Control Systems including additions or changes to these systems. Service is to include repair service call labor, which could be the result of lightning strikes, vandalism, accident or normal malfunction on the equipment.Services are required primarily at Rome Research Site (RRS) NY, but also at test sites in Newport and Stockbridge NY. The anticipated period of performance is 01 Oct 2016 tough 30 Sep 2017 plus 4 option years (if all options are exercised, performance would conclude 30 Sep 2021).This acquisition includes, but is not limited to, these principal features:A. System Modification B. MaintenanceC. InspectionD. AdjustmentsE. RepairF. Equipment and PartsThe above description of work is for the purpose of general information only and is not intended to include and describe every feature of work or to define the scope of the work. The attached performance work statement is not necessarily indicative of the final contract documents.The applicable NAICS code is 561621 with an associated small business size standard of $20.5M average annual revenue.Note that this Sources Sought Notice is for planning purposes only. The information obtained from responses to this notice may be used to develop an acquisition strategy and future solicitation. The Air Force is considering whether to set aside this Firm Fixed Price (FFP) acquisition for competitive 8(a), HUBZone Small Business (SB), Service Disabled Veteran Owned Small Business (SDVOSB), Woman Owned Small Business (WOSB) or Small Business (SB). If adequate responses are not received, the acquisition may be solicited on a "full and open" basis.If this effort is to be set aside, then a clause such as FAR 52.219-14, Limitations on Subcontracting, will apply and the prime specialty trade contractor will be required to perform a minimum of 50% of the cost of the contract, not including the cost of materials, with its own employees.All interested 8(a), HUBZone SB, SDVOSB, WOSB and SB concerns are invited to respond. In order to be considered, responses must include the following:1. Positive statement of intent to submit a proposal for this solicitation as a prime contractor.2. Evidence of successful completion within the past five (5) years as a prime contractor of at least two (2) projects similar in magnitude and scope to the work described in this notice.3. Past performance information for work cited above to include:(a) Project description detailing the size, scope, complexity, phasing plan, planned and actual budget, planned and actual schedule, schedule control, coordination, and prime contractor's experience in delivering the completed projects satisfactorily to the end users.(b) Description of methods employed to successfully work within the fixed schedule and prescribed budget.(c) Contract numbers, project titles, dollar amounts, points of contact, and contact information.(d) Description and quantification of work performed by subcontractors.4. With regard to this acquisition, a narrative statement describing the intended responsibilities of the prime contractor and subcontractor(s), what work elements each would accomplish, and how the prime contractor would fulfill the requirement to perform at least 50% of the work (not including the cost of materials) with its own employees.5. Description of Safety and Quality Control methodologies not to exceed 2 pages each.6. Documentation of current 8(a), HUBZone SB, SDVOSB, WOSB or SB status such as SBA certification letter or other evidence. (For more information on the definition or requirements, refer to http://www.sba.gov)NOTE: All of the above must be submitted in sufficient detail for a decision to be made on the availability of interested 8(a), HUBZone SB, SDVOSB, WOSB or SB concerns. Failure to submit all information requested may result in a contractor being considered ‘NOT INTERESTED' in this requirement.Firms that meet the requirements described in this announcement are invited to submit their responses to the attention of Leslie Cistoferson, Contract Specialist (Leslie Cistoferson@us.af.mil) with an email copy to John Haberer (John.Haberer@us.af.mil ) and Small Business Specialist (Janis.Norelli@us.af.mil). Responses must be sent by email.All information must be received before 3:00 PM (ET) 7 July 2016 to be considered.Technical questions may be referred to Leslie Cistoferson or John Haberer at the email addresses indicated above.Small Business program questions may be referred to Janis Norelli, email Janis.Norelli@us.af.milIf a solicitation for this requirement is issued, in order to receive a contract award, the successful offeror must be actively registered in System Award Management (SAM - http://www.sam.gov) and Wide Area Workflow (WAWF - https://wawf.eb.mil).This Sources Sought Notice is not a Request for Proposal (RFP). No solicitation is being issued at this time. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Any information provided to the Government as a result of this Sources Sought Notice is voluntary. Responses will not be returned. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses or the Government's use of such information.
FA8751-16-R-0055 Department of the Air Force Materiel Command Research Laboratory
6/23/16, 10:04 AM