Nellis AFB Custodial Services
Added: Feb 20, 2015 6:53 pm
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.SOLICITATION #: FA4861-14-R-B051This combined synopsis/solicitation is issued as a Request For Proposals. A Firm Fixed Price type contract will be awarded.The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78 Effective 26 December 2014This combined synopsis/solicitation is being issued as a competitive 8(a) set aside.NAICS: 561720There will be a pre proposal site visit and conference on Tuesday 10 March 2015 from 1:00PM -4:00PM PST. The conference and site visit will take place at Nellis AFB, Nevada. Interested offerors shall contact Stephen Colton of their inention to attend no later than 6 March 2015 at 4:00 PM PST. Please e-mail stephen.colton@us.af.mil or call 702-652-9333 to RSVP. CLAUSES AND PROVISIONS52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government (Sep 2006) -- Alternate I OCT 1995 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions SEP 2007 52.203-12 Limitation On Payments To Influence Certain Federal Transactions OCT 2010 52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUL 2013 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment AUG 2013 52.212-1 Instructions to Offerors--Commercial Items JUL 2013 52.212-1 ADDENDUMFAR 52.212-1, paragraph (b)(1), is supplemented to read: Offers may be submitted by e-mail to stephen.colton@us.af.mil or by fax to 702-652-9570, or by physical submission to the office specified in Block 9 of the SF 1449. In all cases the proposal must be received prior to the exact time specified in this solicitation.FAR 52.212-1, paragraph (b)(6), is changed to read:Complete the Pricinh Schedule (Attachment 1) of this solicitation. An authorized official of the firm must sign their completed price proposal. Provide complete pricing for line items 0001 - 4013 of this solicitation.FAR 52.212-1, paragraph (b)(8), is changed to read:(8) Offerors shall provide a completed copy of the representations and certifications at FAR 52.212-3. Electronic or hard copies will be accepted. FAR 52.212-1, paragraph (b)(10), additional information is added to read:Past Performance:Each offeror's past performance, deemed recent and relevant, to the requirements of this solicitation will be evaluated. Recent is defined as contracts performed within the last three years of the date this solicitation closes; Relevant is defined as a contract(s) that required the offeror to perform custodial services at multiple buildings (at a minimum of 80 separate buildings or 200K total square footage regardless of number of buildings) similar to that of the effort required by the Performance Work Statement contained in this solicitation. Information requested includes successful execution of contracts, and in problem areas, the steps taken to resolve or correct. Offerors are cautioned that the Government may use information provided by the offerors and information obtained from other sources in the development of the performance assessments.(1) Offerors shall submit a list of recent and relevant past and present performance references. This list shall contain a minimum of 5 past performance references and no more than 7. Offerors shall submit this list with the rest of their offer no later than the closing time of this solicitation to Stephen Colton, 99th Contracting Squadron, Bldg 588, 5865 Swaab Blvd, Nellis AFB, NV 89191-7063, or E-MAIL stephen.colton@us.af.mil. For all listed contracts, provide the following information:a. Company/Division name b. Contracting agencyc. Contract numberd. Brief description of contract effort.e. Period of performancef. Total contract value, including all modifications and options i. Contracting Officer's name, address, and telephone numberg. Comments regarding compliance with contract terms and conditionsh. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.(2) Past performance information is limited to two pages per contract. Company name shall be indicated on the top of each page.(3) A past performance questionnaire (Attachment 2) is provided with the solicitation so that offerors may send them to the references of their choice. Past performance references who have returned the questionnaires will be used in the past performance assessment. Past performance information shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements. Past performance information may include data on efforts performed by other divisions, predecessor companies, key personnel who have relevant experience, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Past performance information should address how well the work was performed on other contracts, perception of customer satisfaction, interface and working relationship with key government personnel, whether there were cure notices, show cause letters or termination actions, whether Contract Discrepancy Reports (CDRs) were issued, total number of CDRs if applicable, and final amount of deductions. Discuss whether quality services were provided at original proposed prices. Describe any awards or special recognition for high- quality service. Offerors with no past experience shall state so.(4) Teaming Arrangements: Teaming Arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of the contract. A teaming arrangement is not a formal merger of two or more business entities. The government recognizes the validity and integrity of teaming arrangements as detailed in FAR Subpart 9.6. All offerors are encouraged to review FAR Subpart 9.6 to acquaint themselves with its details. Since the government can only determine the responsibility of the prime contractor, per FAR 9.604(b), in accordance with FAR9.1, Responsible Prospective Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members to include any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time teaming arrangement, each party to the arrangement must provide a list of past and present relevant contracts.(5) Joint Ventures: Joint Ventures are characterized as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. If this is a first time Joint Venture, each party to the arrangement shall provide a list of project summaries as identified in this section.b. Each offeror is responsible for sending the attached past performance questionnaire to its chosen references. Upon completion of the questionnaires, they shall be returned directly from the references to the attention of Stephen Colton, 99th Contracting Squadron, Bldg 588, 5865 Swaab Blvd, Nellis AFB, NV 89191-7063, or E-MAIL stephen.colton@us.af.mil. Completed questionnaires must be submitted no later than the closing date of this solicitation.c. This requirement for the submission of questionnaires is in addition to the requirement for a list of recent and relevant contracts specified above.d. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime offeror.Technical:All Offeror's shall submit a response to the two technical criterion below:1.SBA 8(a) Business Development Program participant: Offeror shall supply a letter from the Small Business Administration that verifies the current active status within the SBA 8(a) BDP. The standard is met when the offeror provides a letter that shows active status within the SBA 8(a) BDP through at least 01 June 2015 or contract performance start date, whichever is the latter.2. Quality Control: The offeror shall submit a quality control plan that addresses Performance Work Statement (Attachment 3) at both the Service Summary area identified in Section 2 and the Air Force Standards identified by Appendix A. At a minimum, the plan shall specifically address the contractor's strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. The standard is met when the QCP addresses the contractor's strategy for meeting the requirements of the Performance Work Statement Service Summary and Appendix A.52.212-3 Offeror Representations and Certification--Commercial Items NOV 2013 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation) JAN 2014 52.219-8 Utilization of Small Business Concerns JUL 2013 52.219-13 Notice of Set-Aside of Orders NOV 2011 52.219-14 Limitations On Subcontracting NOV 2011 52.219-18 Notification Of Competition Limited To Eligible 8 (A) Concerns JUN 2003 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-17 Nondisplacement of Qualified Workers JAN 2013 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-41 Service Contract Act Of 1965 NOV 2007 52.222-43 Fair Labor Standards Act And Service Contract Act - Price Adjustment (Multiple Year And Option) SEP 2009 52.222-44 Fair Labor Standards And Service Contract Act - Price Adjustment SEP 2009 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts SEP 2013 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts MAY 2008 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-23 Assignment Of Claims JAN 1986 52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013 52.233-1 Disputes JUL 2002 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A MAR 2014 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country MAR 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7007 Limitation Of Government's Obligation APR 2014 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012CLAUSES INCORPORATED BY FULL TEXT52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:1. Technical -Response to the 2 technical factors listed in the solicitation.2. Past Performance 3. PriceAward will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non cost factors. The evaluation process will be conducted as follows:(a)(1) Price will be evaluated by comparison of proposed prices received in response to the solicitation. If adequate price competition is determined to not exist then the government will use one of the other techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price. The government will evaluate a minimum of 3 lowest priced offerors for technical acceptability, past performance acceptability and price reasonableness. Should all of the 3 lowest priced offerors fail to receive an acceptable technical and past performance rating, the process will continue in order of price until an offeror with acceptable technical and past performance rating and fair and reasonable price is identified. The total evaluated price will be the sum of the extended unit prices for all CLINS and option years. The Government may determine an offer unacceptable if the proposed prices are materially unbalanced. Materially unbalanced is defined as significantly understated or overstated in relation to the actual cost of the service, or when the price is determined not to be fair and reasonable. The offeror shall submit completed pricing data for services and CLINS.(a)(1)(i) The Government will use various price analysis techniques and procedures to ensure a fair and reasonable price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness; however, the Government reserves the right, if it deems appropriate, to make these determinations by means of one or more price techniques established in 15.404-1. (a)(1)(ii) The Government will evaluate the 6 month extension of services clause at FAR 52.217-8 by adding half of the price for the last option year to the total evaluated amount.(a)(2) Technical acceptability will be rated on an acceptable/unacceptable basis. The definitions of acceptable and unacceptable are written below. Failure to be acceptable on any one (1) or more of the two (2) technical criteria listed below will make the offeror technically unacceptable. The offeror must be technically acceptable in ALL technical areas in order to be found technically acceptable overall.Technical:1.SBA 8(a) Business Development Program participant: Offeror shall supply a letter from the Small Business Administration that verifies the current active status within the SBA 8(a) BDP. The standard is met when the offeror provides a letter that shows active status within the SBA 8(a) BDP through at least 01 April 2015 or contract performance start date, whichever is the latter. The standard is met when the offeror provides a letter that shows active status within the SBA 8(a) BDP through at least 01 June 2015 or contract performance start date, whichever is the latter.2. Quality Control: The offeror shall submit a quality control plan that addresses Performance Work Statement at both the Service Summary area identified in Section 2 and the Air Force Standards identified by Appendix A. At a minimum, the plan shall specifically address the contractor's strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. The standard is met when the QCP addresses the contractor's strategy for meeting the requirements of the Performance Work Statement Service Summary and Appendix A. The standard is met when the QCP addresses the contractor's strategy for meeting the requirements of the Performance Work Statement Service Summary and Appendix A.(a)(3) Evaluating Past Performance: The evaluation team will assess past performance, specifically information on relevant and recent contracts obtained from the references provided, and the use of past performance questionnaires and/or surveys and additional means (such as the Contractor Performance Assessment Reporting System CPARS). Relevant past performance is defined as a contract(s) that required the offeror to perform custodial services at multiple buildings (at a minimum of 80 separate buildings or 200K total square footage regardless of number of buildings) similar to that of the effort required by the Performance Work Statement contained in this solicitation. Recent past performance is defined as any Past/present performance transaction related in magnitude to this solicitation within three (3) years of the closing date on this solicitation. but limited to the most recent 10 contracts. Past performance information regarding other divisions, predecessor companies, key personnel who have relevant experience, subcontractors, or teaming contractors that will perform major or critical aspects of the requirement will be taken into account when such information is relevant to this acquisition.The purpose of the past performance evaluation is to allow the Government to make an evaluation of the offeror's ability to perform the effort described in the RFP, based on the offeror's demonstrated present and past performance. Past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will be taken into account when such information is relevant to this acquisition. Past performance information may include data on efforts performed by other divisions, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort.A past performance questionnaire (Attachment 1) is provided with the solicitation so that offerors may send them to the recent and relevant references of their choice. Past performance references who have returned the questionnaires may be used in the past performance assessment. The evaluation team may follow-up on any non-responses to surveys. Upon receipt of the past performance surveys, the evaluation team will screen the information provided for each of the referenced contracts to make an initial determination of its recency and relevance to the current requirement.TEAMING ARRANGEMENTS: Teaming arrangements are defined as two or more business entities that are working together under the representation of one of the existing business entities for the duration of the contract. A teaming arrangement is not a formal merger of two or more business entities and offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members. All past performance information submitted by the teaming partners will be considered during the evaluation process, but since only one business may represent the teaming entities, an overall past performance rating for the only primary representing business will be assigned during the evaluation process.JOINT VENTURES: Joint ventures are defined as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. In a joint venture, past performance for both businesses will be evaluated equally.Disclosing Past Performance Information to Offerors: The Contracting Officer will provide offerors with the opportunity to comment on negative past performance information on which they have not had a previous opportunity to comment. The validation process is particularly important when the negative information is provided by only one reference, or when there is any doubt concerning the accuracy of the information. Note that while the Government must disclose past performance problems to offerors, it shall not disclose the names of the individuals who provided information about an offeror's past performance.Past Performance will be rated on a Relevant/Not Relevant as well as a Recent/Not Recent basis.RECENCY is defined as -Any Past/present performance transaction related in magnitude to this solicitation within three (3) years of the closing date on this solicitation.RELEVANT is defined as - a contract(s) that required the offeror to perform custodial services at multiple buildings (at a minimum of 80 separate buildings or 200K total square footage regardless of number of buildings) similar to that of the effort required by the Performance Work Statement contained in this solicitation. The standard is met when the proposed past performance is for custodial services work at multiple buildings (at a minimum of 80 separate buildings or 200K total square footage regardless of number of buildings) similar to that of the effort required by the Performance Work Statement contained in this solicitation.NOT RELEVANT is defined as contracts that didn't require the offeror to perform custodial services at multiple buildings (at a minimum of 80 separate buildings or 200K total square footage regardless of number of buildings) similar to that of the effort required by the Performance Work Statement contained in this solicitation. The standard is met when the proposed past performance is for custodial services work at multiple buildings (at a minimum of 80 separate buildings or 200K total square footage regardless of number of buildings) similar to that of the effort required by the Performance Work Statement contained in this solicitation.Past Performance will be evaluated on an Acceptable/Unacceptable as well as a Recent/Not Recent basis.Acceptable - Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. To be rated Acceptable, the offeror must have recovered from any non recurring problems with no impact to the contract performance and there must be no major problems identified. The standard is met when the past performance record does not show problems that have impacted the contract performance and/or major problems with contract performance.Unacceptable - Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. To be rated Unacceptable the standard for Acceptable will not have been met.Note: An offeror will also receive an "acceptable" rating if their past performance record is unknown.(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government will evaluate the 6 month extension of services clause at FAR 52.217-8 by adding half of the price for the last option year to the total evaluated amount. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.(d) Award Without Discussions. The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the contracting officer to be necessary. (End of provision) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.(End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months..(End of clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://farsite.hill.af.mil/vffara.htm(End of clause) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.(b) The use in this solicitation or contract of any DFARS (48 CFR Ch.2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.(End of clause) 252.219-7009 SECTION 8(A) DIRECT AWARD (SEP 2007) (a) This contract is issued as a direct award between the contracting office and the 8(a) Contractor pursuant to the Partnership Agreement between the Small Business Administration (SBA) and the Department of Defense. Accordingly, the SBA, even if not identified in Section A of this contract, is the prime contractor and retains responsibility for 8(a) certification, for 8(a) eligibility determinations and related issues, and for providing counseling and assistance to the 8(a) Contractor under the 8(a) Program. The cognizant SBA district office is: (To be completed by the Contracting Officer at the time of award) (b) The contracting office is responsible for administering the contract and for taking any action on behalf of the Government under the terms and conditions of the contract; provided that the contracting office shall give advance notice to the SBA before it issues a final notice terminating performance, either in whole or in part, under the contract. The contracting office also shall coordinate with the SBA prior to processing any novation agreement. The contracting office may assign contract administration functions to a contract administration office. (c) The 8(a) Contractor agrees that-- (1) It will notify the Contracting Officer, simultaneous with its notification to the SBA (as required by SBA's 8(a) regulations at 13 CFR 124.308), when the owner or owners upon whom 8(a) eligibility is based plan to relinquish ownership or control of the concern. Consistent with Section 407 of Pub. L. 100-656, transfer of ownership or control shall result in termination of the contract for convenience, unless the SBA waives the requirement for termination prior to the actual relinquishing of ownership and control; and (2) It will not subcontract the performance of any of the requirements of this contract without the prior written approval of the SBA and the Contracting Officer. (End of Clause)252.219-7009 SECTION 8(A) DIRECT AWARD (SEP 2007)(a) This contract is issued as a direct award between the contracting office and the 8(a) Contractor pursuant to the Partnership Agreement between the Small Business Administration (SBA) and the Department of Defense. Accordingly, the SBA, even if not identified in Section A of this contract, is the prime contractor and retains responsibility for 8(a) certification, for 8(a) eligibility determinations and related issues, and for providing counseling and assistance to the 8(a) Contractor under the 8(a) Program. The cognizant SBA district office is:(To be completed by the Contracting Officer at the time of award)(b) The contracting office is responsible for administering the contract and for taking any action on behalf of the Government under the terms and conditions of the contract; provided that the contracting office shall give advance notice to the SBA before it issues a final notice terminating performance, either in whole or in part, under the contract. The contracting office also shall coordinate with the SBA prior to processing any novation agreement. The contracting office may assign contract administration functions to a contract administration office.(c) The 8(a) Contractor agrees that--(1) It will notify the Contracting Officer, simultaneous with its notification to the SBA (as required by SBA's 8(a) regulations at 13 CFR 124.308), when the owner or owners upon whom 8(a) eligibility is based plan to relinquish ownership or control of the concern. Consistent with Section 407 of Pub. L. 100-656, transfer of ownership or control shall result in termination of the contract for convenience, unless the SBA waives the requirement for termination prior to the actual relinquishing of ownership and control; and(2) It will not subcontract the performance of any of the requirements of this contract without the prior written approval of the SBA and the Contracting Officer.(End of Clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)(a) Definitions. As used in this clause--Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submissionof Payment Requests and Receiving Reports.(c) WAWF access. To access WAWF, the Contractor shall--(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests throughWAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:(1) Document type. The Contractor shall use the following document type(s).Combo(Contracting Officer: Insert applicable document type(s). Note: If a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and"Receiving Report" (stand-alone) document type may be used instead.)(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.F3G3CA(Contracting Officer: Insert inspection and acceptance locations or "Not applicable".)(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in thesystem.Routing Data Table*--------------------------------------------------------------------------------------------Field Name in WAWF Data to be entered in WAWF--------------------------------------------------------------------------------------------Pay Official DoDAAC F67100Issue By DoDAAC FA4861Admin DoDAAC FA4861 Inspect By DoDAAC F3G3CAShip To Code ____Ship From Code ____Mark For Code ____Service Approver (DoDAAC) F3G3CAService Acceptor (DoDAAC) F3G3CAAccept at Other DoDAAC ____LPO DoDAAC ____DCAA Auditor DoDAAC ____Other DoDAAC(s) ____--------------------------------------------------------------------------------------------(*Contracting Officer: Insert applicable DoDAAC information or "See schedule" if multiple ship to/acceptance locations apply, or "Not applicable.")(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.(5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.____(Contracting Officer: Insert applicable email addresses or "Not applicable.")(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.____(Contracting Officer: Insert applicable information or "Not applicable.")(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.(End of clause) 5352.201-9101 OMBUDSMAN (JUL 2013)(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Lt Col Tonney Kaw-Uh, email: Tonney.kaw-uh@langley.af.mil, 129 Andrews St, Langley AFB, VA 23665-2769, phone number: (757) 764-5372, facsimile number (757) 764-4400 . Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.(d) The ombudsman has no authority to render a decision that binds the agency.(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)(a) In performing work under this contract on a Government installation, the contractor shall:(1) Comply with the specific health and safety requirements established by this contract;(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards (AFOSH) and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.(End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names, dates of birth, social security numbers, citizenship, and driver's license / state identification, of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license (additional supporting documentation is required when driver's licenses from Utah, New Mexico, or Washington is provided such as Passport, original Birth Certificate with raised seal, or original Social Security Card), current vehicle registration, valid vehicle insurance certificate, and for non-US citizens, documentation demonstrating legitimate ability/status to be in the United States to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall be briefed on the requirements of AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management. Compliance with the requirement of these AFIs is mandatory for access. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)
FA4861-14-R-B051 Department of the Air Force Air Combat Command
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