36C249-19-AP-0026 BBL Blood Agar Period: POP 11-01-2018 POP 10-31-2019 with Base plus 4 option years
Combine Synopsis/Solicitation General Information Document Type: Combined Solicitation/Synopsis RFQ Number: 36C24919Q0019 Posted Date: 10/9/2018 Response Date: 10/15/2018 @ 1:00 PM CST Classification Code: 6630 NAICS Code: 325413 Contracting Office Address NCO 9 ATTN: Cistina Lawrence Department of Veterans Affairs Contracting Office, 4th Floor 1639 Medical Center Parkway Murfreesboro, TN 37129 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-94, 2005-95 / 08-22-2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 325413, with a small business size standard of 1,250 employees. . The Network Contracting Office 9 is seeking a vendor that will provideA the necessary requirement to the Robley Rex VA Medical Center in Louisville, KY. All questions regarding this RFQ must be in writing and may be sent by e mail to cistina.lawrence2@va.gov Questions must be received no later than October 12, 2018 at 1:00PM CST. No further questions will be accepted after that date and time. You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. Requirements: Each item must have a single lot number per shipment and have at least 4 week expiration date from time of delivery, and labeled for lot #, expiration date, and item #. Delivery must be made directly to Robley Rex VAMC at 800 Zorn Ave, Louisville, Kentucky 40206. Deliver to Warehouse loading dock area. Monday tu Friday, between 8am and 230 pm. No deliveries on federal holidays or weekends. Warehouse must receive packing slip with shipment to identify short dating problems or order discrepancy. There will be a single vendor representative who can be contacted about any problems with media or shipments. Media will be sealed in plastic wrap sleeves of 10-20 and sleeves will be individually packaged in crush-proof boxes. Media is refrigerated (4-8 degrees C) during shipment to the warehouse and our facility. Media must be Quality Controlled by the manufacturer and packaged with a Quality Control certificate or a certificate must be provided by other means (NCCLS Document M22-A3, Quality Assurance for Commercially Prepared Microbiological Culture Media) assuring the quality of the media for the purposes intended. Vendor guarantees delivery of items within 3 working days when the item is on standing order. No more than 2% of media will have cracks in media or plates, having undergone drying, as indicated by separation of media from plastic dishes, or plates are broken or spoiled. No more than 2% will have excess moisture, incorrect media volume, incorrect color, incorrect consistency, incorrect shipping conditions, tears, breakage, or contamination. Culture plates are stackable, with specific formed plastic rims on the tops and bottoms of petri-dishes that allow plates to stack without spillage. Any media found to be unacceptable in regards to any of the above reasons will be replaced at no charge, by overnight shipment/delivery (within 24 hours). If possible would like option years added to contract. Quotes must include all costs associated with service, including shipping. Backordered shipments that cannot be delivered within the two week standing order, will be deducted from the purchase order. Packing slip must have items in order on contract, and packing slip included with each shipment as to items delivered, and quantity. Item # s must match contract. See list at bottom of this document. All interested companies shall provide a brand name or equal quotation for the following: Schedule: CLIN Item Description Quantity Price Total Price 0001 BLOOD AGAR SLANTS PK-10TB-90001-132 26 PK 0002 MUELL HINT AG W/BLD PK20 90006-179 52 PK 0003 SALOMON/SHIG AGAR PPM PK20 90006-184 26 PK 0004 TSA II W/5% SHEEP BLOOD CS100 90001-282 234 CS 0005 AGAR CHOCOLATE II w/HB PK100 90006-202 78 PK 0006 AGAR MACCONKEY II PPM CS100 90006-206 130 CS 0007 AGAR MUELLER HINTON II PK 20 90006-180 52 PK 0008 AGAR PHENYL ALC W/BLD CS100 90006-212 52 CS 0009 AGAR HEKTOEN ENTERIC PPM PK20 90006-242 26 PK 0010 MARTIN-LEWIS AGAR 90006-266 26 EA 0011 MEDIA AGAR CAMPY 5PK 20 90006-448 52 PK 0012 AGAR CDC ANAEROB 5% SH BLD PK 20 90006-452 26 PK 0013 AGAR CDC ANAEROBE BLD W/KVPK 20 90006-457 26 PK 0014 THIOGLY MED ENRICHED 5ML 100/EA 90001-508 26 PK 0015 BACTEROIDES BILE ESCULIN PK 10 90006-491 26 PK 0016 CIN AGAR PK 10 90001-558 52 PK 0017 AGAR SAB DEX EMMONS PK 20 90006-506 104 PK 0018 AGAR CORN MEAL W/POLYSORB PK 10 90006-512 26 PK 0019 SELECTIVE 7H11 10/EA PK 10 90001-560 26 PK 0020 AGAR MRSA SCREEN PK 10 90001-590 130 PK 0021 AGAR MUELLER HINTON PPM PK 8 90006-573 52 PK 0022 AGAR POTATO DEXTROSE PPM PK 20 90008-416 26 PK 0023 ANAEROBIC CAN PK 20 90008-600 26 PK 0024 BHI W/5% BL SL PK10 90004-758 78 PK 0025 AGAR INHIBITORY MOLD W/GE PK 10 90008-678 78 PK 0026 MEDIA SABHI AGAR W/CC PK 10 90008-684 78 PK 0027 AGAR MAC II W/SORBITL PPM PK 10 90008-728 52 PK TOTAL PRICING CLIN Item Description Quantity Price Total Price 1001 BLOOD AGAR SLANTS PK-10TB-90001-132 26 PK 1002 MUELL HINT AG W/BLD PK20 90006-179 52 PK 1003 SALOMON/SHIG AGAR PPM PK20 90006-184 26 PK 1004 TSA II W/5% SHEEP BLOOD CS100 90001-282 234 CS 1005 AGAR CHOCOLATE II w/HB PK100 90006-202 78 PK 1006 AGAR MACCONKEY II PPM CS100 90006-206 130 CS 1007 AGAR MUELLER HINTON II PK 20 90006-180 52 PK 1008 AGAR PHENYL ALC W/BLD CS100 90006-212 52 CS 1009 AGAR HEKTOEN ENTERIC PPM PK20 90006-242 26 PK 1010 MARTIN-LEWIS AGAR 90006-266 26 EA 1011 MEDIA AGAR CAMPY 5PK 20 90006-448 52 PK 1012 AGAR CDC ANAEROB 5% SH BLD PK 20 90006-452 26 PK 1013 AGAR CDC ANAEROBE BLD W/KVPK 20 90006-457 26 PK 1014 THIOGLY MED ENRICHED 5ML 100/EA 90001-508 26 PK 1015 BACTEROIDES BILE ESCULIN PK 10 90006-491 26 PK 1016 CIN AGAR PK 10 90001-558 52 PK 1017 AGAR SAB DEX EMMONS PK 20 90006-506 104 PK 1018 AGAR CORN MEAL W/POLYSORB PK 10 90006-512 26 PK 1019 SELECTIVE 7H11 10/EA PK 10 90001-560 26 PK 1020 AGAR MRSA SCREEN PK 10 90001-590 130 PK 1021 AGAR MUELLER HINTON PPM PK 8 90006-573 52 PK 1022 AGAR POTATO DEXTROSE PPM PK 20 90008-416 26 PK 1023 ANAEROBIC CAN PK 20 90008-600 26 PK 1024 BHI W/5% BL SL PK10 90004-758 78 PK 1025 AGAR INHIBITORY MOLD W/GE PK 10 90008-678 78 PK 1026 MEDIA SABHI AGAR W/CC PK 10 90008-684 78 PK 1027 AGAR MAC II W/SORBITL PPM PK 10 90008-728 52 PK TOTAL PRICING CLIN Item Description Quantity Price Total Price 2001 BLOOD AGAR SLANTS PK-10TB-90001-132 26 PK 2002 MUELL HINT AG W/BLD PK20 90006-179 52 PK 2003 SALOMON/SHIG AGAR PPM PK20 90006-184 26 PK 2004 TSA II W/5% SHEEP BLOOD CS100 90001-282 234 CS 2005 AGAR CHOCOLATE II w/HB PK100 90006-202 78 PK 2006 AGAR MACCONKEY II PPM CS100 90006-206 130 CS 2007 AGAR MUELLER HINTON II PK 20 90006-180 52 PK 2008 AGAR PHENYL ALC W/BLD CS100 90006-212 52 CS 2009 AGAR HEKTOEN ENTERIC PPM PK20 90006-242 26 PK 2010 MARTIN-LEWIS AGAR 90006-266 26 EA 2011 MEDIA AGAR CAMPY 5PK 20 90006-448 52 PK 2012 AGAR CDC ANAEROB 5% SH BLD PK 20 90006-452 26 PK 2013 AGAR CDC ANAEROBE BLD W/KVPK 20 90006-457 26 PK 2014 THIOGLY MED ENRICHED 5ML 100/EA 90001-508 26 PK 2015 BACTEROIDES BILE ESCULIN PK 10 90006-491 26 PK 2016 CIN AGAR PK 10 90001-558 52 PK 2017 AGAR SAB DEX EMMONS PK 20 90006-506 104 PK 2018 AGAR CORN MEAL W/POLYSORB PK 10 90006-512 26 PK 2019 SELECTIVE 7H11 10/EA PK 10 90001-560 26 PK 2020 AGAR MRSA SCREEN PK 10 90001-590 130 PK 2021 AGAR MUELLER HINTON PPM PK 8 90006-573 52 PK 2022 AGAR POTATO DEXTROSE PPM PK 20 90008-416 26 PK 2023 ANAEROBIC CAN PK 20 90008-600 26 PK 2024 BHI W/5% BL SL PK10 90004-758 78 PK 2025 AGAR INHIBITORY MOLD W/GE PK 10 90008-678 78 PK 2026 MEDIA SABHI AGAR W/CC PK 10 90008-684 78 PK 2027 AGAR MAC II W/SORBITL PPM PK 10 90008-728 52 PK TOTAL PRICING CLIN Item Description Quantity Price Total Price 3001 BLOOD AGAR SLANTS PK-10TB-90001-132 26 PK 3002 MUELL HINT AG W/BLD PK20 90006-179 52 PK 3003 SALOMON/SHIG AGAR PPM PK20 90006-184 26 PK 3004 TSA II W/5% SHEEP BLOOD CS100 90001-282 234 CS 3005 AGAR CHOCOLATE II w/HB PK100 90006-202 78 PK 3006 AGAR MACCONKEY II PPM CS100 90006-206 130 CS 3007 AGAR MUELLER HINTON II PK 20 90006-180 52 PK 3008 AGAR PHENYL ALC W/BLD CS100 90006-212 52 CS 3009 AGAR HEKTOEN ENTERIC PPM PK20 90006-242 26 PK 3010 MARTIN-LEWIS AGAR 90006-266 26 EA 3011 MEDIA AGAR CAMPY 5PK 20 90006-448 52 PK 3012 AGAR CDC ANAEROB 5% SH BLD PK 20 90006-452 26 PK 3013 AGAR CDC ANAEROBE BLD W/KVPK 20 90006-457 26 PK 3014 THIOGLY MED ENRICHED 5ML 100/EA 90001-508 26 PK 3015 BACTEROIDES BILE ESCULIN PK 10 90006-491 26 PK 3016 CIN AGAR PK 10 90001-558 52 PK 3017 AGAR SAB DEX EMMONS PK 20 90006-506 104 PK 3018 AGAR CORN MEAL W/POLYSORB PK 10 90006-512 26 PK 3019 SELECTIVE 7H11 10/EA PK 10 90001-560 26 PK 3020 AGAR MRSA SCREEN PK 10 90001-590 130 PK 3021 AGAR MUELLER HINTON PPM PK 8 90006-573 52 PK 3022 AGAR POTATO DEXTROSE PPM PK 20 90008-416 26 PK 3023 ANAEROBIC CAN PK 20 90008-600 26 PK 3024 BHI W/5% BL SL PK10 90004-758 78 PK 3025 AGAR INHIBITORY MOLD W/GE PK 10 90008-678 78 PK 3026 MEDIA SABHI AGAR W/CC PK 10 90008-684 78 PK 3027 AGAR MAC II W/SORBITL PPM PK 10 90008-728 52 PK TOTAL PRICING CLIN Item Description Quantity Price Total Price 4001 BLOOD AGAR SLANTS PK-10TB-90001-132 26 PK 4002 MUELL HINT AG W/BLD PK20 90006-179 52 PK 4003 SALOMON/SHIG AGAR PPM PK20 90006-184 26 PK 4004 TSA II W/5% SHEEP BLOOD CS100 90001-282 234 CS 4005 AGAR CHOCOLATE II w/HB PK100 90006-202 78 PK 4006 AGAR MACCONKEY II PPM CS100 90006-206 130 CS 4007 AGAR MUELLER HINTON II PK 20 90006-180 52 PK 4008 AGAR PHENYL ALC W/BLD CS100 90006-212 52 CS 4009 AGAR HEKTOEN ENTERIC PPM PK20 90006-242 26 PK 4010 MARTIN-LEWIS AGAR 90006-266 26 EA 4011 MEDIA AGAR CAMPY 5PK 20 90006-448 52 PK 4012 AGAR CDC ANAEROB 5% SH BLD PK 20 90006-452 26 PK 4013 AGAR CDC ANAEROBE BLD W/KVPK 20 90006-457 26 PK 4014 THIOGLY MED ENRICHED 5ML 100/EA 90001-508 26 PK 4015 BACTEROIDES BILE ESCULIN PK 10 90006-491 26 PK 4016 CIN AGAR PK 10 90001-558 52 PK 4017 AGAR SAB DEX EMMONS PK 20 90006-506 104 PK 4018 AGAR CORN MEAL W/POLYSORB PK 10 90006-512 26 PK 4019 SELECTIVE 7H11 10/EA PK 10 90001-560 26 PK 4020 AGAR MRSA SCREEN PK 10 90001-590 130 PK 4021 AGAR MUELLER HINTON PPM PK 8 90006-573 52 PK 4022 AGAR POTATO DEXTROSE PPM PK 20 90008-416 26 PK 4023 ANAEROBIC CAN PK 20 90008-600 26 PK 4024 BHI W/5% BL SL PK10 90004-758 78 PK 4025 AGAR INHIBITORY MOLD W/GE PK 10 90008-678 78 PK 4026 MEDIA SABHI AGAR W/CC PK 10 90008-684 78 PK 4027 AGAR MAC II W/SORBITL PPM PK 10 90008-728 52 PK TOTAL PRICING Delivery There will be 26 dates for media delivery. Biweekly standing order deliveries will be limited to no more than 3 shipments every two weeks. The list of media will be provided and adjusted as needed. QUOTE FORMAT AND EVALUATION CRITERIA Offerors shall provide only one quote. Quote should be emailed to cistina.lawrence2@va.gov NLT 10/15/2018 at 1:00 pm CST. Non-compliance with this requirement will result in disqualification of the quote. Award shall be made to the quoter whose quotation offers the best value to the government, considering price, technical capability, and past performance. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM Place of Performance: ROBLEY REX VA MEDICAL CENTER 800 ZORN AVE LOUISVILLE KY 40206 The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2017) 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors 52.217-8 Option to Extend Services (NOV 1999) 52.219-8 Utilization of Small Business Concerns (NOV 2016) Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Re-representation (JUL 2013) 52.222-3 Convict Labor (JUNE 2003) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016) 52.222-35 Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013) (End of Clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. 852.203-70 Commercial Advertising (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-73 Brand Name or Equal (JAN 2008) (Note: as used in this clause, the term "brand name" includes identification of products by make and model.) (a) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation. (b) Unless the bidder clearly indicates in the bid that the bidder is offering an "equal" product, the bid shall be considered as offering a brand name product referenced in the invitation for bids. (c)(1) If the bidder proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonably available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information that is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to: (i) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and (ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity. (2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall: (i) Include in his/her bid a clear description of such proposed modifications, and (ii) Clearly mark any descriptive material to show the proposed modifications. (3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered. (End of Clause) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JULY 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION (a) Definition. For the Department of Veterans Affairs, Veteran-owned small business or VOSB. (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov): and (v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable (2) Veteran is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from verified veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran-owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a verified veteran-owned small business concern. (c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR A125.6. (d) A joint venture may be considered a veteran-owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB and/or VOSB as appropriate. (e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) 852.232-72 Electronic Submission of Payment Requests (NOV2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are tough one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail tough the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) 852.246-70 Guarantee (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. (End of Clause) 852.246-71 Inspection (JAN 2008) Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor s account. (End of Clause) The following RFQ provisions apply to this acquisition: 52.204-22 Alternative Line Item Proposal. (a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror. (b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable. (End of Provision) 52.211-6 Brand Name or Equal (AUG 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of Provision) 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; (ii) price; (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Point of Contact Contract Specialist Name: Cistina Lawrence Organization: NCO 9 Phone No.: 615-225-3426 E-Mail Address: cistina.lawrence2@va.gov.
36C24919Q0019 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
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